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UCD Bursar's Office

Oifig an Sparánaí UCD


POLICY ON PAYMENTS TO SUPPLIERS

University College Dublin values its relationships with its suppliers and is committed to paying all invoices within statutory timeframes. From 1 July 2011, all public sector bodies are obliged to commit to paying suppliers within fifteen days of receipt of a valid invoice as part of the government’s support programme to assist the cash-flows of SMEs.

 Late payment interest will continue to be payable under the terms of the Prompt Payment of Accounts Act 1997 for any payments made more than 30 days after the receipt of valid invoice.

VALID SUPPLIER INVOICES
All valid supplier invoices should detail an official UCD purchase order number and should be addressed to the Payments Manager, Finance Office, University College Dublin. Invoices received without a UCD purchase order number or not addressed to the Finance Office will be deemed invalid invoices and may be returned to suppliers.

DISPUTED INVOICES
Where a School or Unit has a dispute in relation to an invoice or delivery, the unit which has issued the purchase order will contact the supplier to raise the query. The fifteen day payment limit will commence following the date of resolution of the query.

TAX COMPLIANCE
All suppliers to UCD who supply goods or services in excess of €10,000 p.a. must present an up to date tax clearance certificate to ensure their payments can be processed.

PAYMENT METHOD
UCD pays its suppliers by EFT (electronic funds transfer) directly into supplier bank accounts.

COMPLAINTS
Any complaints in relation to the late payment of invoices should be referred to Dympna.ODonoghue@ucd.ie, Payments Manager or John Kenny, Operations Accountant at John.Kenny@ucd.ie

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