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UCD Data Protection

Cosaint Sonraí UCD

Data Protection Procedures

These pages are currently under review in line with new GDPR regulations

3. Explanation of terms

  • Data means information in a form that can be processed. It includes both automated data and manual data.

    Automated data means any information on computer, or information recorded with the intention that it be processed by computer.
    Manual data means information that is recorded as part of a relevant filing system or with the intention that it form part of a system.

    Relevant filing system means any set of information that, while not computerised, is structured by reference to individuals, or by reference to criteria relating to individuals, so that specific information relating to a particular individual is readily accessible.

  • Personal data means data, including sensitive personal data, relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of the University.
    Sensitive personal data relates to specific categories of data, which are defined as data relating to a person's racial origin; political opinions or religious or philosophical beliefs; physical or mental health; sexual life; criminal convictions or the alleged commission of an offence; trade union membership.
  • Data Controller is a body that processes information about living people. The Data Controller must be in a position to control the contents and use of a personal data file.
  • Data Processor is a body that processes personal data on behalf of a Data Controller.
  • Processing means performing any operation or set of operations on data, comprising:
    • obtaining, assembling, organising and storing data;
    • using, consulting and retrieving data;
    • altering,erasing and destroying data;
    • disclosing data.