Overview - Diversity Monitoring and Statistics

The University is committed to creating an environment where diversity is celebrated. Recognising, embracing and valuing diversity leads to improvements for all, including a more vibrant and better work and study environment, the attraction and retention of excellent staff and students, the exchange and development of ideas, and the achievement of the UCD Strategy.

To ensure we are meeting our aims, we require information on applicants and staff which will enable us to measure our success, and support our commitment to our policy of Equal Opportunities. Below you will find more information on Diversity Monitoring in UCD and view headline statistics related to applicants and employees.‌

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Applicant and Employee statistics

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Headline statistics for Applicants to posts in UCD

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Information collected during the recruitment process is NOT be available to those considering your application for employment / promotion at any stage.

Headline statistics for Employees

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Male / Female employees by job category

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Male / Female employees by employment status

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Data collected after the recruitment process in relation to gender, date of birth, nationality, family status and civil status is stored on your main HR personnel file for HR and Pension purposes. Access is restricted to HR and nominated personnel. Anonymised data may be used for statistical purposes.

Diversity Monitoring Tool (Application Stage)

Diversity Monitoring at application stage involves collecting, storing and analysing of information across the nine protected grounds under Equality legislation that is relevant to, and necessary for the purpose of promoting equality of opportunity between different categories of persons. Learn more below.

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Purpose

UCD is committed to maintaining and supporting a policy of Equal Opportunities in employment. To assist in the implementation and monitoring of this policy, data is collected and monitored across the nine grounds set out in the Employment Equality Act 1998 - 2008: gender, civil status, family status, age, disability, race (which includes nationality or ethnic origin), sexual orientation, religious belief, and membership of the Traveller community.

By completing the monitoring form it helps us to monitor and improve our policy of Equal Opportunities to ensure fair and equal access to UCD employment opportunities.

Confidentiality and Use of Data  

Monitoring will involve the use of statistical information in which the identities of individuals will not appear.

The information collected on the monitoring form will be treated as confidential and held securely in line with data protection requirements.  

  • Applicants: Data collected in relation to disability, sexual orientation, religion, ethnic or cultural background (included as ethnic origin under the race ground), nationality, place of birth, and family status will be stored separately and securely, with access restricted to the Equality & Diversity Manager and nominated personnel. This information will NOT be available to those considering your application for employment at any stage.
  • Employees: Data collected in relation to gender, date of birth, civil status, family status and nationality will be stored securely on your main HR personnel file for HR and pension purposes. This information will NOT be available to those considering your application for employment at any stage.

You have the right to request to view the equality information on record and to seek to change it if you believe it is no longer accurate. If you have previously completed the monitoring form and wish to update your details please contact edi@ucd.ie

The Equality & Diversity Manager will report annually to the University on the diversity profile of employment applicants, in which the identities of individuals will not appear.

UCD's Equal Opportunities Policy