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Internal Mobility and Development Programme

Overview

The Internal Mobility & Development Programme is an internal labour market for UCD staff. Below you will find an outline of the Programme, related polices, documents and answers to frequently asked questions. 

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About

The Internal Mobility & Development Programme which has been approved by the University Management Team (UMT).  This initiative was designed by UCD HR to enhance the opportunities for Professional, Administrative and Technical Staff and aligns with the objectives of the Public Sector Agreement to create an internal labour market for Public Service staff.

Under the Internal Mobility & Development Programme all positions from the grade SEA up to SAO2 will be advertised internally first.  It is only in situations where Schools/Units are unable to select an internal candidate that they would look at advertising to the external market.  Entry level grades such as EA or Lab Attendant are excluded from this proposal as the posts do not provide a promotional opportunity and will typically be filled by an external candidate.

The programme will be piloted for one year initially and feedback/ suggestions would be welcome during the pilot phase.  Further details will be available on the HR website in the coming weeks and all queries can be directed to your Recruitment Team Lead.

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Forms

• Advertising Exception Form 

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Policies

• Recruitment and Selection Policy‌ 
• Secondment Policy‌ 
• Internal Mobility Policy

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Ask HR

• What is classified as an entry level post?
  

  Posts which are attached to the following payscales are considered to be entry level posts

  • Executive Assistant
  • Trainee Accountant
  • Library Assistant
  • Assistant Librarian II
  • Technical / Snr Technical Officer
  • Lab Attendant / Storeman
  • IT Trainee
  • Copying Officer Operator I & II
  • Services Steward
  • Sports Assistant
  • General Assistant (Catering)

• Can I advertise an entry level post internally only?
  
  Although entry level grades have been excluded from this proposal as the majority are filled by external candidates, a school or unit may choose to advertise an entry level post internally only.

• Can I advertise a post internally within my own school or unit?
  
  No. Advertising cannot be limited to a single school or unit. Posts which are advertised internally must be advertised throughout UCD.

• What is the notice period for candidates?
  
  The notice period will be a minimum of 4 weeks and a maximum of 8 weeks (unless otherwise agreed). The current Manager and new Manager will be asked to discuss the timelines and reach agreement on the notice period taking account of the needs of both areas.

• I have a specialist role which I don’t believe will be filled internally. Can I advertise externally to avoid delays?
  
  Our data shows that the majority of promotional posts have been filled internally in the past. An exception process has been developed to take account of specialist roles and the need to advertise externally on an exceptional basis. Full details are available at: insert link to policy

• Does this policy replace the personal Promotion Scheme?
  
  The personal Promotion Scheme remains on hold.   The proposal has been developed as an alternative to the personal Promotion Scheme to enhance the opportunities for Professional, Administrative and Technical Staff to access promotional opportunities.

• Who can I contact for further information?
  
  Your Recruitment Lead can provide additional information on the Internal Mobility Policy.

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