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Job Grading


Job Grading is a management driven process for administrative posts up to, and including, SAOIV level.  The Job Grading process is used when:

  • A new post is created (temporary or permanent) for more than one year 
  • A vacancy arises in a post that has never been graded
  • Any changes are made to an existing post that has become vacant
  • A temporary post of less than one year, which has never been graded, is extended 

It should be noted that Job Grading is the assessment of a position, not a person.

For grading of administrative posts above SAOIV level please contact UCD HR Recruitment. 

Currently, the Job Grading Committee is not considering applications for the regrading of existing posts. 

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How It Works

Step 1: The Vice–President/College Principal/ Head of School/Unit, having read the Policy, submits the following documentation to UCD HR, Promotions and Grading ensuring that all details are correct and forms are signed in the appropriate place:

Step 2: This documentation is forwarded to the Job Grading Committee (JGC) by UCD HR, Promotions and Grading prior to the next JGC meeting.

Step 3: The JGC, having read the Policy, assesses all the applications against the following factors: Work Complexity; Decision Making; Relationships; Capability; Impact  and Supervision and agrees a grade for each post.

Step 4: Following the JGC meeting UCD HR, Promotions and Grading will notify the relevant Vice–President/College Principal/Head of School/Unit of the outcome of their  Job Grading application.  

 Step 5:  New or vacant re-graded posts will be forwarded to UCD HR, Recruitment for advertising.


 Membership of the Job Grading Committee:

  • Head of School (Chair) or other nominee of the President (currently Professor Peter Duffy)
  • Union Representative (currently Ms Margaret Brindley)
  • Senior member of staff of UCD HR (currently Ms Elaine Hassett)


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Relevant Policies / Guidelines


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Dates of Job Grading Meetings

Dates of Job Grading Meetings 2019

Closing Date for Receipt of Applications to UCD HR Promotions & Grading

Wednesday, 6th February 2019

Friday, 25th January 2019

Thursday, 14th March 2019

Monday, 4th March 2019

Thursday, 11th April 2019

Monday, 1st April 2019

Wednesday, 15th May 2019

Thursday, 2nd May 2019

Wednesday, 12th June 2019

Thursday, 30th May 2019

Wednesday, 10th July 2019 (provisional)

Thursday, 27th June 2019

Wednesday, 21st August 2019 (provisional)

Thursday, 8th August 2019

Friday, 13th September 2019

Friday, 31st August 2019

Friday, 4th October 2019

Friday, 20th September 2019

Friday, 8th November 2019

Friday, 25th October 2019

Friday, 6th December 2019

Friday, 22nd November 2019

Please note that late applications are not accepted. Any applications received after a closing date are automatically included for the next available Job Grading meeting.

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If you need to speak to a member of UCD HR staff in relation to
this service, please call us on + 353 (01) 716 4908.