Skip navigation


Job Sizing


Job Sizing is a management driven process for administrative posts up to, and including, SAOIV level.  The Job Sizing process is used when:

  • A new post is created (temporary or permanent) for more than one year 
  • A vacancy arises in a post that has never been graded
  • Any changes are made to an existing post that has become vacant
  • A temporary post of less than one year, which has never been graded, is extended 

It should be noted that Job Sizing is the assessment of a position, not a person.

For sizing of administrative posts above SAOIV level please contact UCD HR Recruitment. 


Back to top


How It Works

Step 1: The Vice–President/College Principal/ Head of School/Unit, having read the Policy, submits the following documentation to UCD HR, Promotions and Grading ensuring that all details are correct and forms are signed in the appropriate place:

Step 2: This documentation is forwarded to the Job Sizing Committee (JSC) by UCD HR, Promotions and Grading prior to the next JSC meeting.

Step 3: The JSC, having read the Policy, assesses all the applications against the following factors: Work Complexity; Decision Making; Relationships; Capability; Impact  and Supervision and agrees a grade for each post.

Step 4: Following the JSC meeting UCD HR, Promotions and Grading will notify the relevant Vice–President/College Principal/Head of School/Unit of the outcome of their Job Sizing application.  

 Step 5:  New or vacant re-graded posts will be forwarded to UCD HR, Recruitment for advertising.


 Membership of the Job Sizing Committee:

  • Head of School (Chair) or other nominee of the President (currently Professor Peter Duffy)
  • Union Representative (currently Ms Margaret Brindley)
  • Senior member of staff of UCD HR (currently Ms Elaine Hassett)


Back to top


Relevant Policies / Guidelines


Back to top


Dates of Job Sizing Meetings

Dates of Job Sizing Meetings 2020

Closing Date for Receipt of Applications to UCD HR Promotions & Grading

Tuesday, 28th January 2020

Tuesday, 7th January 2020

Tuesday, 3rd March 2020

Tuesday, 18th February 2020

Tuesday, 31st March 2020

Monday, 9th March 2020

Tuesday, 28th April 2020

Tuesday, 7th April 2020

Tuesday, 26th May 2020

Tuesday, 5th May 2020

Tuesday, 23rd June 2020

Tuesday, 2nd June 2020

Please note that late applications are not accepted. Any applications received after a closing date are automatically included for the next available Job Sizing meeting.

Back to top


Ask HR

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.

Your Name: *
Personnel No: (optional)
Your Email: *
Your Telephone: *

Back to top


If you need to speak to a member of UCD HR staff in relation to
this service, please call us on + 353 (01) 716 4908.