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Update My Details

From time to time you may need to change or update some of your personal information. Please click on the quick links below for instructions on how to update the relevant information:

 

Name & Salutation

If you wish to record a change to your name or salutation please email HR using these template details (copy and paste into your email client) or MS Outlook users can use  this Outlook email template.

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Home Address

  • Log in to Employee Self Service (ESS) using your UCD login details
  • Click on 'My Personnel Self Service' portal
  • Under 'Update My Personnel Profile' on the right hand side click 'My Personal Profile'
  • Click 'Edit My Profile'
  • Update your address and post code if applicable & click 'Save'

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Personal Phone Number

  • Log in to Employee Self Service (ESS) using your UCD login details
  • Click on 'My Personnel Self Service' portal
  • Under 'Update My Personnel Profile' on the right hand side click 'My Personal Profile'
  • Click 'Edit My Profile'
  • Update your telephone number* including area code & click 'Save' 

*Note UCD HR only record one personal number for you and you may record a mobile phone number in this field. 

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Civil Status

  • Log in to ESS using your UCD login details
  • Click on 'My Personnel Self Service' portal
  • Under 'Update My Personnel Profile' on the right hand side click 'My Personal Profile'
  • Click 'Edit My Profile'
  • Update your Civil Status & click 'Save' 

Note: If you wish to update your surname due to a change to your civil status please email HR with using these template details  (copy and paste into your email client) or MS Outlook users can use  this Outlook email template.

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Next of Kin

  • Log in to ESS using your UCD login details
  • Click on 'My Personnel Self Service' portal
  • Under 'Update My Personnel Profile' on the right hand side click 'Next of Kin Detail'
  • Click 'Edit'
  • Update relevant details and click 'Save'

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Back Account Details

To update your pay bank account details please use the Pay Mandate Form available on the UCD Payroll Office web site. 

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Qualifications

To update your qualifications please email HR using these template details (copy and paste into your email client) or MS Outlook users can use this Outlook email template.   Note: For awards not conferred by UCD you will have to present your original transcript to UCD HR for verification.

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Dependent Information

  • Log in to Employee Self Service (ESS) using your UCD login details
  • Click on 'My Personnel Self Service' portal
  • Under 'Update My Personnel Profile' on the right hand side click 'My Dependent Detail'
  • Add, edit or delete dependent information as appropriate

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UCD Phone Number

  • Log in to UCD Infohub using your UCD login details
  • At the top of the page click on  'My Profile'
  • Under 'My Location, Contact Details & Team' click link 'Update Location, Phone or Team'
  • Update Phone number & click 'save'
  • Your phone number will be saved to UCD Identity Management System (IDMS) and will appear  immediately on the Staff Directory

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UCD Building & Room Number

  • Log in to UCD Infohub using your UCD login details
  • At the top of the page click on  'My Profile'
  • Under 'My Location, Contact Details & Team' click link 'Update Location, Phone or Team'
  • Update UCD Building and/or UCD Room Number  & click 'save'
  • Your phone number will be saved to UCD Identity Management System (IDMS) and will appear  immediately on the Staff Directory

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UCD eMail Preferences

Your email preferences for UCD official communications and the UCD staff Directory can be updated in UCD InfoHub

  • Log in to UCD InfoHub using your UCD login details
  • At the top of the page click on  'My Profile'
  • Click 'My Email Preferences'
  • Follow the guidelines to add, edit or delete additional email addresses and set your preferences. 

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