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Welcome to the UCD HR Newsletter which is designed to provide you with timely updates on HR related activities and link you to more detailed information on our website.

In this edition:

 

Previous editions of this news letter & other UCD HR notices are published at http://www.ucd.ie/hr/news/.

Feedback is welcome by email to humanresources@ucd.ie

 

 

 

Thinking of taking out health insurance or perhaps switching your provider?

 

UCD HR is hosting a Health Insurance “drop-in” information session on Wednesday 28 April from 12 noon to 4 pm, offering you the opportunity to meet with

representatives from the following Health Insurance Providers: Aviva, Quinn and VHI.

No appointment is required to drop into this session which will be held in the lower ground floor of UCD Restaurant.

All of the providers will have several representatives available to discuss the wide range of private health insurance packages and to answer any queries you may have in relation to your current healthcare plan.

UCD facilitates the deduction of healthcare premiums direct from individual staff member’s salaries. 

 

 

Aviva Logo

Quinn

VHI

Queries about this session may be directed to compensationandbenefits@ucd.ie

If you wish to organise a salary deduction, please contact your health provider directly, quoting your policy number and UCD Personnel number.


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Mediation – An Alternative Dispute Resolution Service

UCD values productive and positive working relationships and is committed to fostering mutual respect throughout the UCD community.  Regrettably, sometimes working relationships can become strained which can lead to negative impact on the individuals as well as other staff or students.  Resolution of such disputes at an early stage is important to all affected.

Mediation is a voluntary, confidential process that allows two or more disputing parties to resolve their conflict in a mutually agreeable way with the help of a neutral third party.

UCD HR’s Equality & Diversity Unit, provide a mediation service using a panel of external mediators.  This service is available as an informal mechanism for UCD staff seeking to resolve interpersonal disputes

Further information on this service can be found at:  www.ucd.ie/equality/mediationservice

 

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New developments for the UCD Employee Self Service (ESS) System

UCD HR is upgrading the ESS system, enabling immediately recognisable benefits for UCD Staff:

  • Enhanced Payslip with improved layout and readability
  • Secure and easy access using your UCD Connect (network) authentication details
  • Improved look and feel with more intuitive menu options
  • More user-friendly eRecruitment interface with a summary view of internally and externally advertised posts

 

New ESS

The new system, which is expected to be ‘live’ by the end of May, will provide a future platform for UCD HR to enhance the self-service options available to staff.

The first planned enhancement is the introduction of an online timesheet module, where claimants can enter their timesheets on line and approvers (e.g. Administrators, Heads of Schools) can approve on line. This will be piloted in UCD Buildings and Services over the summer months. 

Further information on the enhancement of these services will be posted www.ucd.ie/hr/ess over the coming weeks.

 

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UCD Skills Seminars and Health & Wellbeing Programmes

Bookmark this page http://www.ucd.ie/hr/staffdev/ucdskillsseminars/ for the latest information on upcoming seminars.  

Book our April to June courses by selecting the links below:

Title

Day

Date

Duration

Book

Managing Research Accounts

Tues

15/06/10

2 Hours

Book

The Skilled Interviewer

Thurs

06/05/10

2 Hours

Book

UCD Orientation

Wed

16/06/10

1 Day

Book

UCD Pensions: New Starter

Fri

23/04/10

1 Hour

Book

UCD Pensions: New Starter

Wed

23/06/10

1 Hour

Book

UCD Pensions: Notional Service & AVC's

Thurs

03/06/10

1 Hour

Book

UCD PMDS Refresher Reviewee Information

Fri

14/05/10

1 Hour

Book

UCD PMDS Refresher Reviewer Information

Tues

25/05/10

1 Hour

Book

 

email In response to requests from staff who are keen to be alerted of upcoming Health and Wellbeing sessions (such as Stress Management) or Skills Seminars (such as Information Compliance) we now operate a NEW email circulation update.  You can avail of this service by sending a request to e: staffdevelopment@ucd.ie including your name and personnel number.


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UCD PMDS (Performance Management Development System) 2010-2012

Cycle 2 of UCD PMDS (February 2010 to January 2012) has commenced and all UCD staff on a minimum of a one-year contract are required to complete a formal review with their assigned reviewer within each cycle.  Regular informal discussion is recommended as a support to the required formal review discussion.   To schedule your review for this cycle, please contact your reviewer from cycle 1 and/ or your head of school/unit.


Are you new to UCD/PMDS? All new staff on a minimum of a one- year contract and staff returning from leave (sabbatical, maternity leave etc) should email pmds@ucd.ie or contact the PMDS administrator on 716 4913 to schedule your UCD PMDS training.


Refresher Training is also available for staff seeking to update themselves on the process and the changes made due to feedback received from staff.


To read more about the review process or training:  http://www.ucd.ie/pmds

To book refresher training:  http://www.ucd.ie/hr/staffdev/ucdskillsseminars/

 

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UCD leads the sector by rolling out a Research Careers Framework

The first phase of the UCD Research Careers Framework (RCF) launched in March 2010. The initiative is co-sponsored by UCD Research and UCD HR and is chaired by Professor Dolores Cahill, who was also the chair of the Advisory Science Council Taskforce responsible for producing the sectoral recommendations contained in ‘Towards a Framework for Researcher Careers’. UCD is demonstrating clear leadership in the sector by being the first University to take real steps towards implementing these recommendations. These recommendations were tailored for UCD with the support of a dedicated SMT sub-committee and an extensive series of focus groups held with Heads of School, Principal Investigators, and Post-Doctoral Fellows. It is anticipated that this initiative will directly support UCD in achieving its research goals.


The framework is being rolled-out initially in the Sciences, Engineering & Technology (SET) research areas, including the College of Life Sciences and the College of Engineering, Mathematical and Physical Sciences, as they comprise the majority of the Post-Doctoral Fellow population at UCD.


The first phase provides employment policy and guidelines for the management of Post-Doctoral Fellows. The key audience for these changes initially are (Principal Investigators) PIs. A series of briefings were held throughout March in the SET research areas, organised through the Colleges, to support PIs in changing over to the new policies. The deadline for adoption of the new policies is Friday 30th April 2010. After this date, UCD HR will support only the new Research Careers Framework for the recruitment and management of Post-Doctoral Fellows.


The second phase of the initiative is currently scheduled to be rolled-out before the end of this academic year. It will formally launch the proposed Skills and Career Development (SCD) Framework for the Post-Doctoral population at UCD, designed to support Post-Doctoral Fellows in the development of skills and the management of their early careers. Dedicated communications will follow to Post-Doctoral Fellows.

In the interim, for more information on the Framework and its implementation, see www.ucd.ie/hr/rcf

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If some colleagues in your area do not have access to e-mail, please print this newsletter and circulate it. If you have any suggestions about future topics or articles that you would like to see appear in this newsletter, please send your ideas / comments to humanresources@ucd.ie