Newsletter 2009

 

Dear Colleagues,

Holly

Welcome to the final end of year edition of the UCD HR Newsletter for 2009. We hope that you find this edition to be an informative and helpful resource. You will find the following in this edition:

 

As always we are keen to hear your thoughts and ideas, so please send us your feedback to humanresources@ucd.ie.

Previous editions of this news letter & other UCD HR notices are published at http://www.ucd.ie/hr/news/.

 

 

Shorter Working Year Scheme


The Shorter Working Year Scheme, announced by the Government in the Spring Budget is now available for eligible staff. The purpose of the scheme is to permit public servants to balance their working arrangements with outside commitments, including the school holiday periods of their children. The period of leave shall be unpaid special leave.  Key features of the scheme are as follows:

  1. The scheme is open to all permanent and temporary staff of the University. 
  2. Staff on probation at the time it is proposed to take the unpaid special leave are not entitled to participate.
  3. The leave is non-pensionable.
  4. Under the terms of the scheme, a staff member may apply on an annual basis for unpaid special leave of up to 13 consecutive weeks.  It may be taken as 1 continuous period, or as a maximum of 3 separate periods.  Applications must be made in the year prior to taking the leave if reduced pay is to be spread over a 12 month period.
  5. Where the leave requested is for a period of between 2 and 13 weeks, staff may request to have their reduced pay spread over a 12 month period. For periods of up 2 weeks, the pay reduction cannot be spread over a 12 month period.
  6. The scheme will operate for 3 years and will be reviewed by the Department of Education and Science at the end of this period.
  7. Staff with an annual leave allowance of over 20 days will have their leave reduced on a pro rata basis in accordance with paragraph 5 of Circular 14/2009.
  8. Schools/Units should reallocate or re-organise work or staff, where no vacancy can arise under this scheme.

The HEA/Department of Finance has produced a circular with a set of frequently asked questions outlining the details of the scheme and these can be accessed on the UCD HR website at http://www.ucd.ie/hr/schemes/

Queries on the scheme may be sent to compensationandbenefits@ucd.ie

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LGBT Network
LGBT (Lesbian, Gay, Bi-sexual, Transgender/Transitioning)

Report on ‘Exploring the function of staff networks in supporting equality outcomes in the university sector’

The IUA Equality Network has published a report on ‘Exploring the function of staff networks in supporting equality outcomes in the university sector’.
This report provides a summary of the main themes arising from two seminars on the role of staff networks in supporting equality outcomes in the university sector, with a particular emphasis on the role that networks can play in promoting equality in the workplace.

It concludes that staff networks can be valuable in achieving equality outcomes and in addressing the support needs of staff across different equality grounds. They can assist in breaking down isolation and exclusion in the workplace; help build equality focussed organisations that meet the support needs of staff; and increase the participation of under-represented groups.
The report is available on www.ucd.ie/equality/publications

Invitation to staff interested in setting up an LGBT network

The UCD Equality & Diversity Unit would like to invite all staff interested in setting up an LGBT network to an open evening on Thursday 14th January 2010 at 5:30 p.m. in the Hampton Hotel, Donnybrook (formally known as Sachs Hotel). The evening facilitated by Dr. Jane Pillinger will provide information to staff on local support services, an opportunity for staff discuss the role and function of a network in UCD and explore how the University can best respond to the support needs of LGBT staff.

Please e-mail the Equality & Diversity Manager in confidence to confirm your interest in attending this meeting: equalityoffice@ucd.ie
Further details on this event, please contact the Equality & Diversity Manager at ext: 4940

Information on the UCC LGBT network: http://igu-ccs.ucc.ie/en/lgbtstaff/

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Services Spotlight – Process for Updating Personal Details

Any staff member who wants to make a change to their personal details should complete a “Change Personal Details” form and send it into Compensation and Benefits.  Personal details include:

    • Name, address, Phone Number, UCD email address
    • Next of Kin Emergency Contact Details
    • Marital Status/Dependent Information
    • Qualifications
    • School/unit Address Change

Full details of the process and form can be found on the HR website:
http://www.ucd.ie/hr/a-z/changeinpersonaldetails

 

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UCD’s Alternative Dispute Resolution (ADR) Mediation service

A Mediation service is provided through the Equality & Diversity Unit as part of the University’s commitment to the promotion of an environment which fosters mutual respect and understanding. Mediation is a voluntary, confidential process that allows two or more disputing parties to resolve their conflict in a mutually agreeable way with the help of a neutral third party, a mediator.

The service is available to all staff and in circumstances of a dispute arising between a student and a supervisor. The aim of the service is to resolve disputes at the earliest possible opportunity and to encourage parties to resolve their differences without having to go through a formal process as set out under the Dignity & Respect Policy.

Mediation will be provided by a panel of external mediators who are fully qualified to MII (Mediators Institute of Ireland) Practitioner level and experienced in the area of Alternative Dispute Resolution.

Further information is available from the Equality & Diversity Unit and on: www.ucd.ie/equality/mediationservice


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HR Training & Development:
Learning & Development Programmes for 2009/10

In response to requests from staff for a list of dates for training programmes run by UCD HR through PMDS, we have made a list of programmes and when they will be run in the 2009/2010 academic year. These programmes are based on requests from staff through their PMDS review. The programmes may change depending on demand and availability of staff to attend. If you are undertaking your PMDS review in the coming months you may wish to refer to the HR Training and Development course schedule in advance

http://www.ucd.ie/hr/staffdev/pmds/courseschedule20092010/

 

Upcoming seminars:

The following UCD Skills Seminars and Health & Wellbeing programmes are being run between January and March 2010. Bookings for these seminars can be made on line http://www.ucd.ie/hr/staffdev/ or by emailing staffdevelopment@ucd.ie

UCD Skills & Health & Well Being Seminars January – March 2010

Title

Date

Duration

UCD Pensions: Notional Service & AVC's

18th January 2010

1 Hour

Managing Your Probation

20th January 2010

2 Hours

UCD Orientation

26th January 2010

1 Day

Managing Probationary Periods

27th January 2010

2 Hours

UCD Pensions: New Starter

2nd February 2010

1 Hour

UCD PMDS Refresher Reviewee Information

16th February 2010

1 Hour

UCD PMDS Refresher Reviewer Information

26th February 2010

1 Hour

UCD Pensions: Notional Service & AVC's

2nd March 2010

1 Hour

Finance in UCD

8th March 2010

2 Hours

Pre-Retirement Planning Programme

11th & 12th March 2010

2 Days

UCD Pensions: Risk Benefits 

12th March 2010

1 Hour

Aspects of Social Welfare – Your Entitlements

16th March 2010

2 Hours

UCD Orientation

24th March 2010

1 Day

Interview Skills for Candidates

25th March 2010

2 Hours

UCD Pensions: New Starter

31st March 2010

1 Hour

 

UCD PMDS training:


All new staff on a minimum of a one year contract and staff returning from leave (sabbatical, maternity leave etc) should email pmds@ucd.ie or contact 7164913 to schedule for training on UCD’s Performance Management Development System (PMDS). The following are the upcoming dates for reviewee and reviewer training.

UCD PMDS Reviewer & Reviewee Training February – March 2010

Title

Date

Duration

PMDS Reviewer Training

8th February 2010

1 Day

PMDS Reviewee Training

9th February 2010

3 Hours

PMDS Reviewee Training

25th February 2010

3 Hours

PMDS Reviewee Training

9th March 2010

3 Hours

 

 

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Invitation for Expressions of Interest in the role of Support Colleague

The Equality & Diversity Unit is inviting expressions of interest in the role of Support Colleague.

Support Colleagues are staff members of the University who have been appointed on a voluntary basis and trained as a source of peer support for staff experiencing difficulties of a bullying or harassment nature. They provide support under the Dignity and Respect Policy on a strictly confidential basis. It is an informal service, where they provide information on the informal and formal processes under the policy and offer support throughout the formal process. It does not form part of the disciplinary mechanism of the University.

Expressions of interest are welcome from all staff.

Further information on the role is available in the Code of Practice and Guidelines for the Panel of Support Colleagues on the Equality & Diversity website: http://www.ucd.ie/equality/supportcolleagues/

‘Expression of Interest’ forms are available from the Equality & Diversity Unit: equalityoffice@ucd.ie

The closing date for applications is Friday 15th January 2010

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holly UCD HR would like to wish all our colleagues a Happy Christmas and Best Wishes for the New Year.

 

If some colleagues in your area do not have access to e-mail, please print this newsletter and circulate it. If you have any suggestions about future topics or articles that you would like to see appear in this newsletter, please send your ideas / comments to humanresources@ucd.ie