Welcome to our first HR newsletter of the 2010-11 academic year. We are pleased to bring to your attention new developments which may be of interest to you.


Previous editions of this news letter & other UCD HR notices are published at

Feedback is welcome by email to



Vice-President for Staff appoints new UCD Support Colleagues

The Vice-President for Staff has appointed new members to the UCD Support Colleagues panel.

Support Colleagues are staff members of the University who have been trained as the first point of contact for staff experiencing difficulties of a bullying or harassment nature.

UCD staff members can approach any one of the Support Colleagues for information and support on the processes (both informal and formal) under UCD’s Dignity and Respect Policy, on a strictly confidential basis.

New members of the UCD Support Colleague Panel:

Aisling Kinsella Eamonn McHugh Eugene Pidgeon
Anthony Keogh Elaine Hickey Margaret Brindley
Ciarán Ó hUltacháin Elizabeth Pierce Marie Lawlor

Complete panel membership:

Each member of the panel has undergone a rigorous selection process and has successfully completed a programme of required training.

The Equality & Diversity Unit would like to thank all staff who submitted an ‘Expression of Interest Form’ for the role of Support Colleague.

For further information, please refer to

Back to top


UCD Research Skills & Career Development Website – A One-Stop-Shop for Post Doctoral Development

The new Research Skills & Career Development (RS&CD) website for Post-Doctoral Research Fellows Levels 1&2 is now live on the intranet  and can be accessed using your Connect login details.

Our vision is that this website will be a one-stop-shop for Post-Docs which will evolve, based on their feedback and input regarding their needs. It will also be a shop window for other events within and external to UCD that are of relevance to meeting existing and emerging needs of the Post-Doctoral community. Finally, its aim will be to act as an integral resource in the life of a Post-Docs professional development and chosen career path.

UCD Research Skills & Career Development (RS&CD) was established under the UCD Research Careers Framework (RCF) and satisfies all of the requirements for PMDS.  The Framework establishes a structured and supportive skills and early career development model for Post-Doctoral Research Fellows at UCD, as recommended in the sectoral Advisory Science Council (ASC) report ‘Towards a Framework for Researcher Careers’.

Queries or feedback on the RS&CD should be sent to


Back to top


ESS Online Timesheet Module goes live for Tutors, Demonstrators & Occasional Lecturers

October sees the next phase of the implementation of ESS Online Timesheets. This next phase will involves Tutors, Demonstrators and Occasional Lecturers claiming online for hourly paid work completed from October 1st. UCD HR & Payroll manually process approximately 12,000 timesheets annually. The new system is expected to have a significant impact in terms of streamlining processes and resources across Schools, HR and Finance. The system uses a robust approval process through automatic email notification and workflows and allows claimants and approvers to view the status of current and historical timesheets.

For further information please see



Back to top


All Training and Development Programmes for 2010/2011 on one site

The Learning and Development directory is available on the revamped website

Key Features:

  • Easy access to all of the Learning and Development opportunities from the variety of different providers (HR Training & Development, Teaching & Learning, Safety Office etc)
  • Listings can be searched under Development Pathway as well as Training Provider
  • Easy to navigate – find the programme you need more easily!

HR Training & Development – Your feedback – New Programmes:

  • Those programmes marked to be confirmed in the Learning & Development Opportunities Directory will be scheduled when there are enough requests received to run the programme. Please contact e: if you have any queries.
  • All programmes should be requested under your PMDS review.

All new staff on a minimum of a one- year contract and staff returning from leave (sabbatical, maternity leave etc) should email or contact the PMDS administrator on 716 4913 to schedule UCD PMDS training.

Back to top


E-learning for popular modules - available now for Staff on Blackboard

The following popular courses are now available as e-Learning modules to all UCD staff on Blackboard using your Connect login.

Courses available online:

  • The Effective Interviewer
  • Interviewee Skills
  • Managing your Probation
  • Managing Probationary Periods
  • UCD PMDS Refresher Training
For further details on these courses and how to gain access with just a few clicks, please refer to

Back to top

Personal Financial Manager 'Pocketsmith' - NEW online tool

PocketSmith is a new online tool from your Employee Assistance Programme that uses an innovative calendar based approach to let you quickly and easily manage your personal finances. 
Features include:

  • Forecast Calendar and Graphs
  • Matching actual spending and income against forecasts
  • Creating achievable financial goals (e.g. holidays, debt reduction)
  • Ability to upload bank transactions manually or automatically


To access, login to your EAP intranet site (UCD login required)
& go to Vhi Corporate Solutions extranet

Back to top

Events & Notices

Be aware: Disability Awareness Seminar 11 November 2010, 11 am to 1pm

This two-hour seminar is intended to give a broad overview of disability and disability issues. It will provide insight into different types of disabilities and will explore barriers that can exist for people with disabilities. Finally it will look at ways to overcome these barriers, to explore communication and etiquette.

  • Introduction – Different types of Disability
  • Legislative overview
  • Stereotypes, prejudices and barriers
  • Language and communication

The seminar will take place on Thursday 11 November and we are taking bookings NOW!

For further information

To book a place email:


Mediation (Alternative Dispute Resolution) Awareness –
26 November 2010 1-2 PM

This seminar is designed for staff members who have a role in managing conflict and for those who wish to broaden their knowledge of mediation and UCD’s Mediation Service.

  • What is Mediation?
  • General Principles of Mediation
  • The Mediation Process
  • Practical application

For further information, please email or phone Fiona Keane on extension 4940 or see


Parents Network – staff consultation seminars

The Equality and Diversity Unit will host a lunchtime seminar for staff members interested in establishing a parents’ network.

For further information, please email or phone Fiona Keane on extension 4940.

Christmas Holidays

Arrangements for the closure of University offices and other facilities for the 2010 Christmas holiday period are confirmed as follows:

  • University offices and general University facilities will close on the evening of  Wednesday 22 December 2010.
  • General University facilities – other than offices and catering - will return to work on the morning of Tuesday 4 January 2011.
  • University Offices, Laboratory staff and other amenities will re-open on the morning of Wednesday 5 January 2011.


Useful Links and email circulation updates


Payslips (ESS) Payroll Office PMDS Job Vacancies


If some colleagues in your area do not have access to e-mail, please print this newsletter and circulate it. If you have any suggestions about future topics or articles that you would like to see appear in this newsletter, please send your ideas / comments to