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Employee Self Service (ESS)

ESS maintenance

PENSIONS ESS

Pensions ESS is now available by searching the toolbar at the top of the page.

 

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Logging in to ESS

  ESS Button

 IMPORTANT POINTS TO NOTE:

  • Clicking the button above brings you to the login screen. Enter your UCD Connect username and password.
  • Please note, online timesheets users MUST go through the Hourly Set-up process before being able to claim online.
  • Users who have difficulty logging on MUST go through the ESS Login Troubleshooting Guide before contacting HR.
  • If contacting HR please provide your UCD Connect username and your UCD personnel (P) number.

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ESS Login - Troubleshooting Guide

If you are unable to login to ESS please follow these instructions:

1. Do you have a valid UCD Connect username and password?

  • No - This system is restricted to staff and (paid) students with valid accounts. If you believe you are entitled to an account please contact UCD IT services helpdesk on ext. 2700
  • Yes - Proceed to 2.

2. Are you typically able to log into UCD Connect with these credentials?

  • No - Please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 3.

3. Are you using a supported web browser? ESS is supported in MS Internet Explorer versions 7.0+, and Mozilla Firefox 3.0+, Google Chrome & Safari. 

  • No - Please install a supported web browser. If you need assistance installing this, please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 4 & then step 5.

4. Reset your UCD Connect password using the UCD IT Services  'Password Self Service'

5. Try to login to ESS again with your username & new password. Did this work?

  • Yes - Issue resolved
  • No - Please proceed to step 6. 

6. Log a support call with the HR Helpdesk 

  • Please complete the Ask HR below completing all fields.

    Please provide details of your UCD Connect username in the 'Enquiry' field.  

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Self Service Options

  • Payslips

Step 1: In the menu on the left, click 'My Payroll' 
Step 2: In the My Payslips box click the date of the payslip you want, to see a summary of that payslip
Step 3: Click 'FULL PAYSLIP' the open the full online version of that payslip.

Please see Payslips page for further information on payslips.

  • P60

Step 1: In the menu on the left, click 'My Payroll' 
Step 2: In the P60 Documents box go to the year you want and click 'VIEW'

**NOTE: Please ensure you close the P60 window when logging out**

  • Job Applications (eRecruitment)

Please see Job Vacancies page for details on applying for jobs as an internal applicant.

  • Online Pension Self Service*

Please see Online Pension Self Service page for details of this service.

  • Online Hourly Paid Timesheets*

Please see Hourly Paid Employees page for details of this service.

  • Interview Board Packs* (eRecruitment) 

Step 1: In the menu on the left, click My Recruitment 
Step 2: In the Interviews box go to the competition you want and click 'View'

  • Annual Leave & Flexi Time Tracking* (CoreTime)

In the menu on the left click 'My Flexi Time'

*Only available where applicable

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Ask HR

  • Is ESS secure?
  • Why are there options that say 'You do not have access to this option'
  • I have queries regarding my Annual Leave or Flexi-time, who should I contact?

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.

Your Name: *
Personnel No: *
UCD Connect Username: *
Your Email: *
Your Telephone: *
Your Enquiry Type: *
 

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