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UCD HR
 
 

Employee Self Service (ESS)

Overview

Welcome to the home page for the new upgraded version of ESS. This upgraded version of ESS was released in May 2010.  This page gives detailed instructions on how to login to ESS and troubleshooting options if you are unable to login. An overview of self service options available and a series of FAQs is also provided.

***Please note, Online Timesheets users MUST go through the Hourly Paid Set-up process before being able to claim on-line.***

 

 ESS Button

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Logging in to ESS

Step 1: Click the button above to go to the login screen.
Step 2: Enter your UCD Connect username (also known as Novell or Network username) and  password. Click Login. If you experience difficulties please see below for a troubleshooting guide.
Step 3: Once you have logged in choose the service you require.

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ESS Login - Troubleshooting Guide

If you are unable to login to ESS please follow these instructions:

1. Do you have a valid UCD Connect username and password?

  • No - This system is restricted to staff and (paid) students with valid accounts. If you believe you are entitled to an account please contact UCD IT services helpdesk on ext. 2700
  • Yes - Proceed to 2.

2. Are you typically able to log into UCD Connect with these credentials?

  • No - Please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 3.

3. Are you using a supported web browser? ESS is supported in MS Internet Explorer versions 7.0 & 8.0, and Mozilla Firefox 3.0+, Google Chrome & Safari. 

  • No -  Please install a supported web browser. If you need assistance installing this, please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 4 & then step 5.

4. Reset your UCD Connect password using the UCD IT Services  'Password Self Service'

5. Try to login to ESS again with your username & new password. Did this work?

  • Yes - Issue resolved
  • No - Please proceed to step 6. 

6. Log a support call with HR Information Systems (HRIS) Team: 

  • Please complete the Ask HR form below completing all fields. Please provide details of your UCD Connect username in the 'Enquiry' field.  

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Self Service Options

  • Payslips

Step 1: Click My Payroll Self Service
Step 2: Click View My Payslips

Please see Payslips page for further information on payslips.

 

  • Job Applications (eRecruitment)

Please see Job Vacancies page for details on applying for jobs as an internal applicant.

 

  • Online Pension Self Service*

Please see Online Pension Self Service page for details of this service.

 

  • Online Hourly Paid Timehsheets*

Please see Online Timesheets page for details of this service.

 

  • Interview Board Packs* (eRecruitment) 

Step 1: Click My e-Recruitment Self Service
Step 2: Click My Competitions

 

  • Annual Leave & Flexi Time Tracking* (CoreTime)

Please review this ESS CoreTime Quick Guide for CoreTime users.

*Only available where applicable

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Ask HR

  • Is ESS secure?
  • Why are there options that say 'You do not have access to this option'
  • I have queries regarding my Annual Leave or Flexi-time, who should I contact?

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.
Your Name: *
Personnel No: *
UCD Connect Username: *
Your Email: *
Your Telephone: *
 

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At this time HRIS can only accommodate ESS queries by email. This is in order to ensure all support calls are tracked and dealt with in a sequential manner. Please contact HRIS using the Ask HR from above or by email to hris@ucd.ie