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Employee Self Service (ESS)

ESS maintenance 21st November 2017

MAINTENANCE NOTICE
ESS unavailable Tuesday 21st November 2017

To allow essential maintenance to be carried out, ESS will be unavailable from Tuesday 21st November 2017 between 17:30 and 21:30 GMT.

 

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Logging in to ESS

  ESS Button

 IMPORTANT POINTS TO NOTE:

  • Clicking the button above brings you to the login screen. Enter your UCD Connect username (also known as Novell or Network username) and  password.
  • Please note, Online Timesheets users MUST go through the Hourly Paid Set-up process before being able to claim on-line.
  • Users who have difficulty logging on MUST go through the ESS Login Troubleshooting Guide before contacting HR.
  • If contacting HR please ensure to provide you UCD Connect Username and your Personnel number.

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ESS Login - Troubleshooting Guide

If you are unable to login to ESS please follow these instructions:

1. Do you have a valid UCD Connect username and password?

  • No - This system is restricted to staff and (paid) students with valid accounts. If you believe you are entitled to an account please contact UCD IT services helpdesk on ext. 2700
  • Yes - Proceed to 2.

2. Are you typically able to log into UCD Connect with these credentials?

  • No - Please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 3.

3. Are you using a supported web browser? ESS is supported in MS Internet Explorer versions 7.0+, and Mozilla Firefox 3.0+, Google Chrome & Safari. 

  • No - Please install a supported web browser. If you need assistance installing this, please contact UCD IT services helpdesk on ext. 2700 for assistance.
  • Yes - Please proceed to step 4 & then step 5.

4. Reset your UCD Connect password using the UCD IT Services  'Password Self Service'

5. Try to login to ESS again with your username & new password. Did this work?

  • Yes - Issue resolved
  • No - Please proceed to step 6. 

6. Log a support call with HR Information Systems (HRIS) Team: 

  • Please complete the Ask HR below completing all fields.

    Please provide details of your UCD Connect username in the 'Enquiry' field.  

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Self Service Options

  • Payslips

Step 1: Click My Payroll Self Service
Step 2: Click View My Payslip

Please see Payslips page for further information on payslips.

  • P60

Step 1: Click My Payroll Self Service
Step 2: Scroll down to My P60 Documents on the left
Step 3: Click My P60 Document Detail
Step 4: Click the View P60 icon on the right

Please review the ESS Online P60 Quick Guide for details.

**NOTE: Please ensure you close the P60 window when logging out**

  • Job Applications (eRecruitment)

Please see Job Vacancies page for details on applying for jobs as an internal applicant.

  • Online Pension Self Service*

Please see Online Pension Self Service page for details of this service.

  • Online Hourly Paid Timesheets*

Please see Hourly Paid Employees page for details of this service.

  • Interview Board Packs* (eRecruitment) 

Step 1: Click My e-Recruitment Self Service
Step 2: Click My Competitions

  • Annual Leave & Flexi Time Tracking* (CoreTime)

Please review this ESS CoreTime Quick Guide for CoreTime users.

*Only available where applicable

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Ask HR

  • Is ESS secure?
  • Why are there options that say 'You do not have access to this option'
  • I have queries regarding my Annual Leave or Flexi-time, who should I contact?

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.

Your Name: *
Personnel No: *
UCD Connect Username: *
Your Email: *
Your Telephone: *
Your Enquiry Type: *
 

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