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Sick Leave Scheme prior to the 1st September 2014

This page details the UCD Sick Leave Scheme in effect prior to the 1st September 2014 and is for reference only. For details of the new Sick Leave Scheme effective from the 1st September 2014 please see the revised Sick Leave Scheme Page

Overview

Detailed information relating to sick leave may be found in the UCD policy on sick leave.  However, below you will find a brief summary of the current steps you are obliged to follow if on sick leave.

Sick leave is calculated on a Monday to Sunday basis in the public sector, which means that if you are absent on a Friday and Monday, a medical certificate is required.  In addition, staff on Class A PRSI are obliged to claim social welfare illness benefit and return this cheque to UCD.

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Certified Sick Leave Process

 

Notification of sick leave and claiming social welfare

Staff on Class A PRSI

Step 1: Notify your Head of School/Unit/Manager directly within 2 hours of normal starting time.

Step 2: Submit a medical certificate to your line manager on day 4 of illness.

Step 3: Obtain a social welfare illness benefit certificate, called an MC1, from your GP/hospital. 

Step 4: Complete the application form section of the MC1. 

  • Obtain a social welfare medical certificate (called an MC 1) from your GP or hospital.
  • Complete the claim form. In Part 6 please disregard the request for bank details.  Please complete the bottom of Part 6 by entering the UCD Payroll Office address: UCD Payroll Office, Tierney Building, Belfield, Dublin 4. 
  • The UCD Employer’s registered number is 0079124M
  • All social welfare illness benefit certificates should be posted to the UCD Payroll Office address above.
  • Ensure you have signed the declaration.

Step 5: If your illness continues beyond the dates on your initial medical certificate obtain a social welfare illness benefit certificate, called an MC2. This must be done for as long as you are ill.  

Step 6: You will receive a receipt detailing the amount of illness benefit – this is for your own records

Note 1: If you are unsure of your PRSI class please consult your payslip through Employee Self Service

Note 2: Social Welfare illness benefit is calculated on a Monday to Saturday basis, which means that if a Saturday is your 4th day of illness you must follow the above steps.

  

All other staff

Step 1: Notify your Head of School/Unit/Manager directly within 2 hours of normal starting time.

Step 2: Submit a medical certificate to your line manager on day 4 of illness.

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Guidelines

1. Sick leave is calculated on a Monday to Sunday basis as per public sector norms.  This means that if an employee is absent on a Friday and Monday or a Thursday and a Friday, a medical certificate is required.

2. GP appointments are not covered under sick leave but local arrangements, approved by HOS/HOU, are accepted.

3. Dental appointments, excluding dental surgery, are not covered under sick leave but local arrangements, approved by HOS/HOU, are accepted.

4. Hospital appointments are covered under sick leave if the employee has a medical certificate from the hospital.  The BreastCheck for over 50’s is included in this.

5. If a staff member is on sick leave while on study leave, the study leave can be taken at a later date as long as a medical certificate is provided.

6. If a staff member is sick while on annual leave, the annual leave can be taken at a later date as long as a medical certificate is provided.

7. If a staff member returns to work before the end date on their medical certificate or if a staff member is on long term sick leave, they are required to submit a fit to return to work medical certificate. 

 

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Ask HR

  • Am I entitled to paid sick leave?
  • What is a four year rolling period?

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If you are unable to find the information you are looking for, please call 
HR on + 353 (01) 716 4953.