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Overtime is only paid to staff in exceptional circumstances, where it has been agreed in advance with the College Finance Manager or equivalent. It is the responsibility of the Head of School/Unit to ensure that this approval has been given before any overtime is carried out. Below you will find information on applying for Overtime and claiming payment in addition to the forms required to proceed.


  • Overtime claim forms must be submitted to claim for hours worked.
  • Deadlines - Claims must be submitted on a weekly basis for all authorised overtime completed each week and on a monthly basis for all authorised overtime completed each month.

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Applying for Overtime

Step 1: Read the university Overtime Policy.

Step 2: Seek approval for overtime. College Finance manager or equivalent must agree to overtime with School/Unit in advance of work taking place.

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Claiming payment

Step 1: Claim form is completed by staff member.

Step 2: Claim form is approved by the Head of School / Unit before submission for payment.

Step 3: Claim is submitted to UCD HR Operations for payment, in line with their monthly and weekly deadlines.

Step 4: Payment is made on a monthly/weekly basis in arrears.

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Ask HR

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.

Your Name: *
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Your Email: *
Your Telephone: *

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If you need to speak to a member of UCD HR staff in relation to
this service, please call us on + 353 (01) 716 4900.