If you are a candidate who has recently attended for interview you may be entitled to claim expenses incurred whilst travelling to, and staying in, Dublin. If you are entitled to make a claim for reimbursement this will be clearly indicated in the email inviting you for interview along with the remit of that entitlement. It is imperative that all receipts are presented with your expense claim form in order to receive your reimbursement. Below you will find a brief summary of the steps you need to take when submitting an expense claim and the relevant form for completion.
Step 1: Please refer to the email inviting you to interview to ascertain if you are entitled for reimbursement for travel expenses incurred whilst attending for interview.
Once claims are received, the HR Administrator will check and verify the amount to be paid before sending the claim to the bursar’s office for processing
If you are eligible to make a claim for vouched expenses, this will be highlighted to you prior to attending for interview in the email inviting you to interview.
Yes, the candidate must pay up front for travel expenses. These vouched expenses will then be reimbursed by the Bursar’s Office once HR have approved your expense claim and verified receipts.
Payment type is dependent on the currency being paid – please see below for details:
UK sterling payable in cheque only
US dollars and all European currencies (excluding UK sterling, Swiss Francs, Danish Krone & Norwegian Krone ) payable by cheque or bank transfer if full bank details provided i.e. BIC and IBAN codes
New Zealand Dollars, Singapore Dollars, Swiss Francs, Danish Krone, Japanese Yen, Norwegian Krone and South African Rand payable by bank transfer only (BIC and IBAN codes required)
Where accommodation is secured privately with friends/relatives the reimbursement for vouched meals will be capped at the one-day vouched expenses rate, and receipts must be presented with the claim.
To confirm your expenses have been received by UCD please contact the HR Administrator. Alternatively if your query is to do with the actual payment please contact the Accounts Payable section of UCD Bursar’s Office. Details can be found through: http://www.ucd.ie/bursar/staff.html#accounts_payable
No, general mileage claims will not be paid. If you have travelled by car, the University will refund the cost of an equivalent train journey based on the approximate distance.
