If you are a candidate who has recently attended for interview or an external assessor who has participated in an interview panel you may be entitled to claim expenses incurred whilst travelling to, and staying in, Dublin.
If you are entitled to make a claim for reimbursement this will be clearly indicated in the email inviting you for interview along with the remit of that entitlement.
Note: It is imperative that allreceipts are presented with your expense claim form in order to receive your reimbursement. Below you will find a brief you need to take when submitting an expense claim and the relevant form for completion.
Step 1: Please refer to the email inviting you to interview to ascertain if you are entitled for reimbursement for travel expenses incurred whilst attending for interview.
Step 2: Fill in the Resourcing Expense Claim Form and send it together with the original receipts to the HR Resourcing Administrator(s) who is responsible for administrating the competition/position you have applied for.
What happens next?
Once claims are received, the HR Resourcing Administrator(s) will check and verify the amount to be paid before sending the claim to the UCD Bursar’s Office for processing;
Yes, the candidate must pay up front for travel expenses. These vouched expenses will then be reimbursed by the UCD Bursar’s Office once HR Resourcing area have approved your expense claim and verified receipts.
The University will reimburse travel expenses (Economy Class only) up to a maximum cost of €350.00 for European return fights and €750.00 for long haul international flights.
If the cost of your fights are over this, you will need to seek agreement/approval from UCD Resourcing before you book these, failure to seek prior agreement for costs above this mininum could result in the university only being able to pay travel expenses up to this value.
Payments to the UK can be in Sterling or Euro. The bank account quoted must be able to accept the requested currency. For sterling payments we require the Name of the Bank, The Sort Code of the Bank and the Account number. For Euro Payments we require the Name of the Bank, the BIC/SWIFT Code and the IBAN number.
European Payments - Will be in Euro. We require, the Name of the Bank, The BIC/SWIFT Code and the IBAN number.
Payments outside of Europe - We pay in all the major currencies ie USD, AUD, CAD, NZD,SGD,JPY,NOK,SEK,ZAR,CHF,DKK. We require, the Name of the Bank, The SWIFT Code/Routing Number of the bank and the Account Number.
UCD pay into bank accounts for all other European countries once we have received full bank details i.e. BIC and IBAN codes.UCD can ONLY do bank transfers for the following currencies - New Zealand Dollars, Singapore Dollars, Swiss Francs, Danish Krone, Japanese Yen, Norwegian Krone and South African Rand.