University College Dublin
Ireland's Global University 

How to apply to go on an Exchange from UCD

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Erasmus Exchange

 

Erasmus Charter for Higher Education 2014-2020            ‌‌                                                                                            ‌

Erasmus Policy Statement 2014-2020 

 

Erasmus exchanges are subject-specific, so the subjects you are studying will determine where you can go.  See Where Can I Go? for a list of partner universities that you can apply to and When Can I Go? to find out when you should apply.

Contact the Erasmus academic co-ordinator in your School(s) for information on the partner universities and the nomination process. Please see the contact listed under your School

If you would like to apply for any of the ‌open Erasmus places, co-ordinated by the International Office, please use the online application form, which is under the Application menu on SISweb.

Next steps after you have decided where you would like to go:

  • Apply to your School by their deadline (you are selected by your Erasmus co-ordinator)
  • Once nominated by your co-ordinator, complete the Erasmus on-line application form on your SIS Student Web account (deadline for this application is 9th of February 2018). 
  • UCD International will send your name and contact details to your host university, and in most cases they will then contact you directly.
  • Check your host university's website as early as possible for important information concerning accommodation and admission applications, language course applications, available courses and deadlines. 
  • Complete the application procedure for your host institution. 

Remember that UCD does not arrange accommodation for you in our partner universities.

Erasmus grants 

The Erasmus application on SIS Student Web serves as the first step of the application for your Erasmus grant. The grant amount varies depending on where you are going and for how long, but is based on a monthly amount of either €220 or €270 (correct for 2017/18 year).  The grant is paid by electronic transfer to your bank account after your arrival to your host university, as long as you have completed all necessary steps of the application process.

In order to get your Erasmus grant, you must complete the following three documents, as well as completing the SIS form and the online language assessment (see below).

  • The Study Abroad Declaration 2017/18 is a UCD requirement.  Please read the Declaration carefully and sign it.
  • The Erasmus Grant Financial Agreement‌ is a requirement of the HEA, which administers the Erasmus programme in Ireland. This agreement will be emailed to all students in advance of their exchange and the original copy must be returned.
  • The Arrival Certificate 2017/18 will be emailed to outgoing students before departure and has to be completed by your host institution and returned to UCD International.

Note:

  • If you do not return these to UCD International, your grant will not be paid.
  • If you are travelling to Germany on a DAAD or Erlangen scholarship, you are not eligible for an Erasmus grant.
  • If you are going on exchange to Switzerland, your grant will be paid on arrival at your host university.

 

Online Language Support (OLS)

The European Commission has created an Online Linguistic Support (OLS) tool for students going on an Erasmus exchange.  This is currently available for the following languages: German, French, Spanish, Italian, Dutch, English, Polish, Czech, Swedish, Portuguese, Danish and Greek.  It is a compulsory part of your exchange and has been enforced since 01 January 2015.

This OLS is made available to selected students, with a view to assessing their competence in the language they will use to study abroad. This tool will also offer them, where necessary, the possibility to improve their knowledge of the language before and/or during the mobility period.

1.    Selection process and test

You will be selected to take the language test on the basis that you are going to study in a language that is not your mother tongue.  You will get an invitation by email to take the test online by a set deadline.  The test is compulsory, but you should note that the assessment results will not interfere with your eligibility for either your exchange or your Erasmus grant.  If your School or Programme requires a specific language proficiency level as part of their own selection criteria, that still stands, independent of the OLS results.

 

2.    Language course option

Based on the results, you will then have the option of taking an online language course and it is your responsibility to follow the course yourself.

 

3.    Second test

Regardless of whether or not you take the language course, at the end of your exchange you will carry out a second assessment to measure the progress you have made in the foreign language. 

 

4.    More information

Further information is available at http://ec.europa.eu/programmes/erasmus-plus/tools/online-linguistic-support_en.htm and FAQs are available at http://erasmusplusols.eu/faq/

 

If you have any queries about your eligibility for the Erasmus grant, please email the UCD Erasmus team

Non EU Exchange

UCD students can go on exchange to Australia, Brazil, Canada, Chile, China, Hong Kong, Japan, Korea, Mexico, New Zealand, Singapore, Taiwan, Thailand, Uruguay, USA or Vietnam.

Please see Where Can I Go? to see a list of universities that you can apply to and When Can I Go? to find out when you should apply.

Application Process

Please fill in the online appplication form, which is available under the Application menu on SISweb.

Applications are assessed primarily on academic merit.

Application Deadline

Application Deadline: 24 January 2018
 
 

Please note:

The above information relates to exchanges administered by UCD International.

The School of Business, the School of Law, the School of Agriculture and Food Science and the School of Public Health, Physiotherapy and Population Science also have non-EU exchange places in various universities, including some of those mentioned here. Students studying in these schools should see the above links for further information and contact the School directly for more information.