University College Dublin
Ireland's Global University 

Pre-Arrival Information for Study Abroad Students

Find out about housing options, our cultural-social programme and answers to your frequently asked questions.

 

Please see below for information regarding campus and off-campus accommodation, the cultural and social programme, and a list of frequently asked questions.

Practical information

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Orientation

Orientation

Orientation takes place on Monday 13th to Friday 17th January. The UCD Centre for Study Abroad and the general UCD International  Orientation Programmes are below:

Centre for Study Abroad Orientation Schedule - January 2014

International General Orientation Schedule January 2014

Study abroad students are welcome to participate in all of the UCD International Student orientation events and activities taking place during International Orientation week.  

Accommodation

On-Campus Accommodation

The UCD Accommodation Office will be facilitating student check in from Monday January 13th from 8.00am onwards. Please be patient when you check in on Monday January 13th. The UCD Residences will be very busy and it may take some time to receive your housing assignment and keys.  Please note that all information regarding payment of on-campus accommodation can be found on the Campus Facilities tab of your SIS Student Web account. Information on on-campus accommodation including what your residence includes can be found at the UCD Residences website .

Check List for Arrivals

Regardless of which campus you are living in there are three main things you will need on arrival, some of which you can do in advance:

  • Photo uploaded for student UCARD before Thursday, January 8th, 2014 (Collect your UCARD on arrival)
  • Fees payment (Bring proof of payment). If your home institution is responsible for paying your accommodation fees, the UCD Accommodation Office will be aware of this. Therefore you do not need to bring proof of payment. 
  • License to reside (signed by you and your guarantor, signatures must be witnessed). Please read about this further on your accommodation lease available of your SIS web account.

Off-Campus Accommodation

Please communicate directly with your house managers/landlords for directions to the properties and key pick-up times etc. After you settle in, if you are having any issues or problems with your house/apartment, please inform Enda Carroll in the UCD Centre for Study Abroad who can contact the landlord directly on your behalf for prompt action.

Cultural and Social Programme

One of the essential elements of the study abroad experience at UCD is for international students to fully understand and appreciate the richness of Irish society and culture. Our cultural/social programme will offer you the opportunity to learn about Irish culture through a series of excursions and field trips in Dublin and across the island of Ireland. These excursions are included in your tuition fees. Check out the Cultural Programme for Spring 2014

Check out our Student Life webpage.

Frequently Asked Questions

Who do I contact if I have a query?

Each school in UCD has a Study Abroad Programme manager. Please contact the appropriate study abroad manager

When are the application deadlines?

  • Autumn semester – Deadline for applications is May 1.
  • Spring semester - Deadline for applications is October 15.
  • Summer Semester - Deadline for applications is March 20.

How do I know if I have been accepted?

Each application is assessed once you have applied on line and uploaded your documents. If you are successful you will receive a confirmed offer letter. You then go on line to accept your offer. Your student number is then generated automatically to your email account from UCD. Please contact your study abroad manager if you do not receive your student number on acceptance.

Will the credits transfer?

Your home institution decides on credits to be awarded for modules completed at UCD. We will be pleased to provide full information on our modules to enable institutions to make decisions regarding the transfer of credits.

When do I register for classes?

Once you have been offered a place you should fill out the module registration form. This form must be completed and signed by your home University Co-ordinator, and submitted before the deadline stated.

Can I register for a class outside of my school?

Students are permitted to take two modules from other Colleges or Schools at UCD once they are registered to four modules within their home college.

Where do I find the UCD Academic Calendar?

Students can access the UCD Academic Calendar at UCD Academic Calendar 2013/14 .

When will I get my class schedule?

Students can access their timetable during orientation week via the SIS website.

Transcripts for Current Visiting Students:

At the end of the semester, UCD sends an official transcript to the home institution. Transcripts will be issued directly to the Sending Agency or Home University. For Direct Enrolment students your transcript will be issued to your permanent home address.
Fall Semester: Transcripts will be issued by early March
Full Academic Year and Spring Semester: Transcripts will be issued in late July
Summer Semester: Transcripts will be issued by early September

Where will I live while in Dublin?

Students are given the option to either live on campus in the UCD Residences or Off Campus in private apartments/houses in and close to the city centre. The Centre for Study Abroad facilitates and assists you with accommodation options for your stay here however we are in no way responsible and the tenancy agreement is between the landlord, and you, the tenant.

On Campus

Please look at the UCD Residences website and direct any queries via email to residences@ucd.ie.

Off Campus

Again students should email the UCD study abroad coordinator when they are applying, to state that they would like to live in off campus accommodation. The UCD study abroad office will organise/facilitate in assisting students to find off campus accommodation. Websites such as myhome.ie, daft.ie and the ucdsu.ie website may also be of assistance.

How do I get my deposit back from accommodation?

Please ensure that you have supplied the accommodation office/landlord with your correct bank account number. The biggest obstacle in returning deposits is incorrect information. Please also ensure that your home bank is aware that you are travelling in Ireland before you arrive and on departure let them know that you are expecting a payment.

What do I pack? Do I bring bedding/clothes etc.

Sheets and pillowcases are not provided for you in your accommodation. Comforters/duvets are. Please read the residences website regarding this information. Clothing wise – the weather in Ireland is variable so a little of everything is the best way to pack. Remember not to over pack as you will buy things while you are here.

Can I arrive early/stay late?

The date that your accommodation will be available to move into will be sent to you via email. If you decide to arrive before this date you will be responsible for finding and paying for your own accommodation until you can move into your organised accommodation. For Off Campus tenants you must inform your landlord well in advance of your arrival and also discuss with them if you are planning to stay longer for several days after the program ends.

Do I have to buy text books while I study?

Each module/class here generally has one core text book. You will receive your reading list in class one of week one. The Students Union also runs a second hand book store as does Chapters Book Store in the city centre. The Business School lends some texts books for the semester. Ask your programme manager.

Should I bring my laptop?

Yes, we recommend that you bring your laptop but you will need an electrical appliance converter since the voltage in Europe is different.

How can I get a cell phone while I’m abroad?

You can purchase a pay as you go a cell phone once in Ireland. Vendors include 02, Vodafone, Meteor and 3.

How do my parents keep in contact with me while I am in Ireland?

You will have access to free Wi-Fi while on campus thus you can email or use Skype while here in Ireland. Please note that it is important to keep your parents updated on your movements while here in Ireland. It is not the responsibility of the Centre for Study Abroad to do this for you.

How do I pay my fees to UCD?

If your home University is going to pay your fees, they will be invoiced. If you are going to pay your individual fees you can do so online or by bank Giro. For more information please visit the UCD Registry webpage regarding fee payment.

I am from the US but I have a European passport. Am I eligible for EU fees?

Please see the relevant information on the UCD Fee webpage.

Do I need a visa to study in Ireland?

You do not need a visa if you are studying for a semester or full year in Ireland if you are a US national; however, you will need a valid U.S. passport. Once in Dublin, you will need to register with the Garda National Immigration Bureau (GNIB); this will cost you approximately €300.

When should I book my return flights back to the US?

Please do not book your return flights until after the last day of the exam schedule for each semester. Dates are available on the UCD Current Students website.

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