UCD Connect accounts
All UCD staff and students need a username and password to use services on the UCD network. This is known as your Connect username and password. This gives you access to:
- A UCD computer account
- A UCD email account
- Many applications on the network (where applicable)*
All users of the UCD network must adhere to the Acceptable Usage Policy for UCD Computer & Network Systems.
*Access to systems depends on your role in the University. Please check the list of IT services entitlements here to see what services you are able to access.
First year students receive details of their Connect account with the information they receive from the University.
Your username is your CAO number and the first password* is date of birth (DDMMYY).
(*if you have already created a SISWeb password, use that to log in).
You need to change your password after a successful login, using UCD Password self service (selfpass.ucd.ie). Please do this as soon as possible.
Your email address and account will remain open for the duration of your academic career here in UCD. Once you graduate, you will retain access to your email and associated Google applications including Google calendar and unlimited storage space through Google Drive. Further details on this can be found on our Email for Life information web page.
Please note, access to all other IT services will close (e.g SISWeb, Office 365, Apps Anywhere, Online Library, Eduroam, Lab access, Blackboard etc) once you are no longer registered with the university.
All registered students do not require a "staff" type account. Once you have been set up on the HR system, your student Connect account will give the access you need to almost all IT services and CORE ESS,
Once your HR record has been completed, you will receive an email from UCD IT Services containing your Personnel number. This will go to the personal email address that you have provided to the University.*
You will be invited to activate your new Connect account and email address. Just follow the steps on screen. Information on this process is available on our account activation webpage.
This process refers to categories of permanent, temporary contract & Non Contractual Appointee.
Remember: This account and email address will expire when your contract ends.
*Q. What if I don’t have a personal email address?
A. You should create one just for use as a personal contact email for UCD – It is needed for the account activation process and can be used to recover UCD Connect passwords for the UCD Password Self Service tool at a later stage.
*Q. Where can I see what personal email address that I have given the University?
A. This will be recorded in Infohub, under My Profile, then select Email Preferences.
*Q. Can I change the personal email address that I have provided?
A. Yes. This can be changed in Infohub, under My Profile, then select Email Preferences at any time.
Once your HR record has been completed, you will receive a confirmation mail from HR containing your Personnel number and instructions on how to collect your Connect account.
In order to start the process of activating your new Connect account and email address, you will need to log in to Infohub, select My Profile on the top right hand corner and select Request UCD Connect Account. You will then receive an email to the personal email address that you have provided to the University.
From here, you will be invited to activate your new Connect account and email address. Just follow the steps on screen. Information on this process is available on our account activation webpage.
This process refers to categories of Casual Hourly Claimants and Retired staff who don’t have a Connect username.
Remember: This account and email address will expire when you leave UCD.
This process does not apply to working students. Please see section on Student accounts.
Sponsored (or Visitor) Connect Accounts
Important notice for Sponsored Accounts from January 2018 - IT Services will be conducting a full review of access to UCD IT systems given to people who are not employed by or studying in UCD. This review will be done with other service providers in the university. As a result, the criteria below is subject to change and requests for access may not be processed.
Sponsored Connect accounts are set up to facilitate people who require access to IT systems on behalf of Schools & Units, who are not students or employees of the university. A Visitor number and associated Connect account can be created on request, subject to review.
In order to apply, the Head of School or Unit (equivalent to Head of School) must email firstname.lastname@example.org to request an account for them.
The mail must contain ALL of the following details on order to complete the request:
- The person's first name and last name
- College and School or Department that the account will be associated with
- Their job title while they are here
- Contact number phone number
- Contact personal email address of the person who the account is for
- Start and end date
- Sponsors Personnel number
- Please indicate if the account is for:
- Please confirm that this person is not going on the central UCD HR system in the near future.
We will then contact the person for whom the account is for directly.
Additional verification will be required on the phone, in order to issue the Sponsored Connect account.
For security reasons details will not be sent via email.
Please note the following important information in relation to Sponsored (Visitor) Accounts:
By requesting a Sponsored Connect account for a person, the School must be aware that both the person who the account is for and the Head of School are bound by the Acceptable Usage Policy for that account.
- All Sponsored accounts have a maximum duration of 1 year from the time of creation.
- Due to licencing restrictions, Sponsored Connect accounts do not provide the same access as a full staff account.
- An email is sent 30 days in advance of the expiry date to give the account holder an opportunity to extend the account for another year.
- The email expiry notification is also sent to the Sponsor
Email only Connect accounts
Email only accounts are Connect accounts that are used for handling email for a specific function. e.g. school, college or event. These accounts are not given access to other IT services.
To apply for one of these accounts, please email email@example.com with the following information:
• Required email address e.g firstname.lastname@example.org
• Display name e.g Event Name
• Sponsors Personnel number
The sponsor must be a UCD staff member
For security reasons details are not sent via email.
Email only accounts are open for 1 year after the time of creation. An email will be sent 30 days in advance of the expiry date to give the account holder the opportunity to extend the account for another year.
This mail expiry notification will also be sent to the Sponsor of the email only Connect account. In the event that the original Sponsor is no longer working for the unit, please make arrangements with us change the Sponsor details.
Guidelines for the generation of personal UCD Email addresses