Borrowing & Renewing

Borrowing & Renewing

Most of our materials are held on the open shelves in our libraries or in stores and can be borrowed. The number of items you can have on loan at one time varies. Users should avail of the Self-Service stations to issue and return items. Items may be recalled earlier than their original due date if requested by another reader.

Contact us

phone: +353 (0)1 716 7627
loan renewal line:+353 (0)1 716 7639
email: client.services@ucd.ie

What to do
if you cannot find a book on the shelf.

How many books can I borrow from the different collections?

Reader categories   Long Loan Week Loan Short Loan and 4-Hour Loan1
Undergraduates / Adult Education Number of Loans 8 3 3
Duration 14 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
Postgraduates Number of Loans 15 3 3
Duration2 60 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
Permanent Academic and Administrative Staff Number of Loans 30 3 3
Duration2 60 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
Casual Staff Number of Loans 8 3 3
Duration 14 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
Visiting Academics Number of Loans 8 3 3
Duration 14 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
External Borrowers Number of Loans 8 3 3
Duration 14 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
SCONUL Borrowers Number of Loans 8 3 3
Duration 14 Days 7 Days 48 Hours (Short Loan) or 4 Hour Loan
Conditions of use:
  • 1Short Loan books are not renewable.
  • 2For these category of borrowers, items will be recalled if requested by another reader.

The book I want is on loan to someone else, is there anything I can do? 

Yes, it is possible to place a request on it. Using this service will help you to borrow books in high demand.

Requests may only be placed on material in the Week and Long Loan Collections and already out on loan. The Library recalls the item, and alerts you by e-mail when you can collect it.

You can place a new request on books in three ways:

  • Ask at any Service or Loan Desk.
  • Reserve a book using UCD Connect. Select OneSearch from the menu, search and then click to request items out on loan, and login with your UCD login and password if prompted.
  • Use OneSearch to find information, click to request items out on loan, and login with your UCD login and password if prompted.

What happens next?

When you place a request on an item it is flagged for you and the current borrower is asked to return it soon.

We will alert you by e-mail when the book has been returned and is available for collection.

The book will be kept for you at the Service Desk for five days. After that it will be returned to the open shelves.

I tried to place a request and it didn't work 

Some of the reasons why a request cannot be placed include:

  • Items that are not on loan cannot be reserved.
  • If your account has a fine of over €5.00 or a message on it.
  • Short Loan and 4-Hour items cannot be reserved.
  • When you already have another copy of the same title on a Short Loan or a Week Loan you cannot request a longer loan copy at the same time.

Ask at a Loans or Service Desk if none of these situations apply to you and you are still having problems.

Why have I been told to bring my book back sooner than the date on my receipt? 

  • If another person requires a book that you have had out on loan for longer than two weeks, we contact you and recall it. Long loan books cannot be renewed where another user has placed a reservation on it.
  • For staff and postgraduates, where someone needs a book that you have on loan, the loan period is then reduced to two weeks and the due date changed. If you have already had the item for two weeks or more we recall it immediately.

To ensure that other users can borrow these books, and to encourage prompt return of this material, Library fines are charged for late returns.

If you have borrowed an item, and it is due for return before you are finished with it, it may be possible to renew the loan. This option is not possible where material is in demand or in Short Loan or 4-Hour Loan.

How can I renew a book if I am not finished with it? 

It is often possible for you to renew your book loans, if you are not yet finished using them.

However, for material that is in the Short Loan or 4-Hour Loan collections this option is not possible as these books are in demand, or may be on reading lists. 

Where this is the case, check to see if an additional  copy of the book is available in one of our other collections.

Renew your book 

If the item is not late then you can renew it 

  • Go to Your Library Account  and log in with your UCD login and pasword if prompted to do so.
  • Click on the check box next to the item or multiple items you want to renew and click on Renew Marked or Renew All.
  • Note that if required you can also follow the links provided in the left panel to pay any fines with UCard.

Renew your book by contacting the Library 

Remember to have your borrower number and the title of the item ready.

  • Call in person:
    • Use the Self-Service machines.
    • If there are any problems with using these to renew, enquire at a service desk.

Renewal limits

There are limits to the number of times you may renew your items:

  • 60-day loan items may be renewed a maximum of 5 times.
  • 1 and 2-week loan items may be renewed a maximum of 5 times.

(Providing that no one else requires the item, in which case the item cannot be renewed)

Social