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UCD Library : An Leabharlann, An Coláiste Ollscoile, Baile Átha Cliath

Collection Review Policy

This page introduces our Collection Review Policy


This policy is developed within the context of UCD Library’s Collections Policy which encompasses both additions to, and relegation and withdrawals from, physical and online stock in order to retain a vibrant and relevant collection and make optimum use of space in the modern information resources centre that UCD Library has become.

This policy covers Library materials across all Library sites and stores in all formats including, but not limited to, print, digital and multimedia formats


It is our policy to continuously review our collections and to relegate particular items to store, cancel or dispose of them, to offer users a quality experience of collection and Library use.

  • Weeding of the physical open access collections and controlling their size is an essential factor in space management for the Library overall. There are now many calls upon prime Library space for study areas, exhibition spaces, provision of electronic Library access, laptop and PC provision, quiet study areas, group rooms, and areas designated for particular user groups such as researchers.
  • The Library recognises the need to provide easy access to up to date resources for teaching and research that are currently in use. User satisfaction and operational efficiencies are enhanced by removing stock from over-full shelves. 
  • It is Library policy to ensure that there is no accumulation of print journal titles and electronic resources no longer required. Low usage print and electronic subscriptions that are no longer of relevance will be cancelled.
  • The Library may be forced by financial constraints to cancel any journal title regardless of academic need.
  • It is Library policy to dispose of dead sets of cancelled or ceased journal titles if they are available elsewhere in Ireland.
  • The Library recognises the differing information needs of disciplines, notably in their reliance on older material. Detailed review guidelines and Collection Policies are, therefore required for each discipline and the Library will develop and update these on a regular basis with academic colleagues.
  • Some items are purchased with a view to temporary holding only in UCD Library.

Read our full Collection Review Policy