• If you are in receipt of a maintenance grant from SUSI (Student Universal Support Ireland), maintenance payments, where applicable, will be paid directly into your bank account in monthly instalments.
• If you are a continuing student in receipt of a Higher Education Grant maintenance payment, maintenance cheques, where applicable, will be forwarded directly to UCD for collection by students. In a small number of cases, some Local Authorities/ County Councils issue maintenance payments directly into students’ bank accounts rather than payment by cheque.
• If a student is in receipt of a maintenance cheque from their local authority all students will receive, an email notification that their cheque is ready for collection. Emails will be sent to your UCD Connect account.
• Higher Education Grant Maintenance cheques are usually sent to UCD three times a year by the Local Grant Authorities/ County Councils in September-January-April. Please note that these are only approximate dates.
• Where a student's grant application is pending approval, maintenance payments will not be generated by local authorities until later in the year.
• Maintenance cheques will not be posted to students unless they are on official ERASMUS or on placement away from UCD. Written confirmation of this is required from the programme director.
• Maintenance cheques must be collected by the student in person. Students must hold a valid UCard.

Continuing Students: The Grant Process - how it works for Higher Education Grant Holders

• This section applies to continuing students who are already holders of Higher Education Grants from their Local Authority/County Council only. If you are in receipt of a SUSI grant please see the next section.
• If a continuing student has applied to renew their Local Authority/County Council grant the Local Authority/County Council will send the student a letter that must be signed by the Student Desk in the Tierney Building in UCD. This letter confirms that they are a registered student for that academic year.
• The student returns this signed letter to their Local Authority/County Council, along with all other required paperwork.
• If the student's grant application is approved the Local Authority/County Council will send out a grant approval letter to the student.
• The student must bring the grant approval letter to the Student Desk in the Tierney Building. If this letter is not presented the student will not be credited with their grant funding.
  NOTE: This letter is different to the registration letter that students have signed in UCD and send back to their local authorities. The grant approval contains the specific form of words: ‘You have been approved for a grant.’
• The Fees and Grants office credits the students account for the amount shown on the grant approval letter and sends an invoice to the Local Authority/County Council for payment.
• If a refund is due (for example, if you have already paid some or all of your fees) this will be issued automatically once payment is received from the particular funding authority. No refund can be issued prior to this and will depend on both UCD’s and the Local Authority’s invoicing and payment cycles.

New Students: The Grant Process - how it works for SUSI Grant Holders

• This section applies to new incoming students who have applied to SUSI or continuing students who are first time grant applicants and who have applied to SUSI. If you are already in receipt of a Higher Education Grant from your Local Authority/ County Council please see the section above.
• Students who have been offered a place in UCD and who have applied to SUSI for a grant will be asked to input their 13 digit Alpha numeric SUSI number in the Personal details section of the registration process when they go online to register.
• SUSI Grant Holders do not need to notify UCD of their grant approval status. SUSI will notify UCD directly if a student is eligible for a grant.
• If a student’s SUSI grant application is approved, SUSI will notify UCD which will allow the Fees and Grants office to credit the student’s account for the approved amount. An invoice for those fees will then be issued to SUSI for payment.
• When SUSI has paid your fee to UCD and where a refund may be due to you (for example, if you have already paid some or all of your fees) this will be automatically processed.

For further information about entitlement to a SUSI Grant or a Higher Education Grant, rates of grants and Grants Means Testing please see www.studentfinance.ie

SUSI Grant Holders SUSI Grant Holders will not need to notify UCD of their grant approval status. SUSI will notify UCD directly. However, students who have been offered a place in UCD and who have applied to SUSI for a grant will be asked for their 13 digit Alpha numeric SUSI number in the Personal details section of the registration process when they go online to register. Current Higher Education Grants Holders

Continuing UCD students in receipt of a grant from their Local Authority/County Council must submit official notification from a Grant Authority of the grant renewal to the Student Desk, Ground Floor, Tierney Building, Belfield, UCD, Dublin 4.

All Undergraduate and Graduate Students in receipt of grants from SUSI, Irish Local Authorities and VECs are required to pay, prior to registration, a minimum of half of the Student Centre levy €183 and any additional fees and charges incurred by a student that are not covered by the grant or an alternative source of funding. This levy can be paid through the UCD online payment facility or by requesting a bank giro fee payment form.

Further information about Student Contribution Charge and the Student Centre Levy: http://www.ucd.ie/registry/adminservices/fees/studentcontribution2012.html

Graduate Students who have already paid a deposit towards their fees and who are registering for a programme where the total tuition fee (up to maximum fee payable) will be paid by a grant authority need not pay the Student Centre levy as the deposit will cover this payment.

(Please note: a refund of the excess of the deposit over the levy will be made only after payment has been received from the grant authority).

Important note for continuing students in respect of grants 'rolling' from year to year

It is a student's primary responsibility to ensure that they have full funding arrangements in place. If a student was in receipt of a Higher Education Grant for the academic year 2011/12 and is progressing to their next year of study or are to register to a graduate programme for 2012/13 the UCD Fees and Grants Office will provisionally apply a grant credit to their student account pending payment from their grant-awarding body.

This is done in order to allow grant-aided students to register in September 2012 without paying the due portion of their fees. Situations can occur whereby grant credit in anticipation of funding being received is applied to students’ records and later removed when funding is refused or withdrawn.

A student's fee liability will then show on their account as fees outstanding. Any student who has been informed that their grant is not to be renewed for the academic year 2012/13 should contact the Fees and Grant Office to ensure that their student account is accurate.

We do endeavour to ensure that this information is recorded in a timely fashion, but it is dependent on information being received from local authorities and county councils.

Please note that if you have already paid your fees and have subsequently been approved for a grant you will only get a refund once your Local Authority/County Council or SUSI has paid UCD. When the Local Authority/County Council or SUSI has paid UCD your refund will be automatically processed. Where you have paid by credit/debit card this will be rebated online*; otherwise a cheque will be posted to your registered home address.

[*Note: online payment more than 180 days old will be refunded by cheque]

On academic merit:

• Government of Ireland Awards (for students in Humanities and Social Sciences) – www.irchss.ie
• Irish Research Council for Science, Engineering & Technology – www.ircset.ie

University Support

• UCD Ad Astra research Scholarships
  Administered by the Office of the Dean of Doctoral Studies and Graduate Training, University College Dublin.
• Tutor/ Demonstrator fee concession (for those working as tutors or demonstrators for a minimum of 6 hours a week in term) This must be certified by the Head of School on an application form available at http://www.ucd.ie/registry/adminservices/fees/forms.htm or directly from the Administrative Services - Fees & Grants.
• Remission of tuition fees for holders of IRCHSS Awards - please note that Student levy must be paid by the student.