UCD Registry Clárlann UCD

• If a student is not registered to their Research Subject(s) the School will receive no income for their research.
• If a student is registered to the wrong Research Subject(s) this will affect the RAM process; each subject belongs to a price grouping which controls the allocation of funds in the RAM.
  • This is also an issue for external funding – if students are not on the correct Research Subject we may not get the correct HEA funding.
• Students must be registered to the correct Research Subject(s) in order for this subject to appear on the formal Research Academic Transcript.

Staff in Schools/Graduate Schools should check their students’ registration and amend if necessary as described above.

To assist with the management of the registration of Graduate Research students there are two reports available in InfoHub.

1. The College Level report gives a summary by School within a given College. It is particularly useful for identifying the number of students in each School who are not yet registered to a Research Subject and therefore not included in the RAM process.
2. The School Level report provides a summary by Major within a given School. It is particularly useful for identifying students who are registered to their Major but who do not yet have a Research Subject on their record. For students who are registered to a Research Subject, the price group that the subject belongs to is displayed.

• Go to the Administrative Services tab in UCD Connect.
• Select InfoHub from the list of Applications (Fig.1).

Fig. 1

Finding the College Level report:

• Once in InfoHub click on the College Management tab.
• From the College Management menu select Student and Curriculum Information.
• From there, select Student FTEs-College Focus and finally Graduate Research Registration Tracking.

The College report can be also accessed using the following URL:
https://sisweb.ucd.ie/usis/W_HU_REPORTING.P_DISPLAY_QUERY?p_query=CO140-3

Finding the School Level report:

• Once in InfoHub click on the School &Unit Management tab.
• From there, select Student and Curriculum Information.
• From there, select Current Registrations & Class Lists (Fig. 2) and finally Current Registration Tracking.

The School report can be also accessed using the following URL: https://sisweb.ucd.ie/usis/W_HU_REPORTING.P_DISPLAY_QUERY?p_query=HS140-3

Fig. 2

Using the Reports

Fig. 3

• The reports will give an overview of the number of students registered in your College or School (fig. 3).
• It will show a breakdown of the number of students who are:
  • Provisionally Registered only
  • Registered but have no Research Subject
  • Registered including a Research Subject
• In Fig. 3 above, 1 student is provisionally registered to the Graduate School - CACS, 2 students are registered but have no Research Subject and a further 2 are registered and also have their Research Subject – giving a total of 5.
  The provisionally registered student and the 2 who are registered but have no Research Subject should be of particular interest as the School will not receive income for their research until their registrations are complete.
• To see more detail on these students, including the student number and name as well as the price group of the Research Subject (if registered), click on the number under the relevant column heading. (Fig.4).

Fig. 4

Yes, click on the CSV button at the bottom of the report. This will open a CSV file with the data you want. Go to File and select Save As to save it to your PC in the format you require e.g. .xls.

• The InfoView report ‘RSR200 - Graduate Research Activity Modules’ which is run by School/College and Term will show the Research Subjects attached to your School together with the CRNs for each term.
• In SFAREGS the incorrect Research Subject should be DD’d and the correct one inserted. Both Credit Hours and Bill Hours should be set to .000 with the Status ‘RE’ or ‘PE as appropriate.

For more information or assistance please contact your Programme & School Liaison.