UCD Programme and School Liaisons

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UCD Registry Administrative Services Student Desk Fees & Grants Curriculum Management Systems Registration & Records Programme and School Liaisons Business Support Admin Services Contacts Registration & Records Team Contacts Associated Areas/Links Transcripts Assessment/Exams Admissions Office Registration Information for Students Gaeilge Privacy Disclaimer Freedom of Information	Administrative Services - Seirbhísí Riaracháin Registration & Records Management The Registration & Registration Management team supports the registration of students to both programmes and modules and ensures the accuracy of records for each student throughout their time at UCD. Common Issues These are some of the most common issues with which we deal, and where queries most often arise. If you have a query and can’t find an answer to it here, please feel free to contact us. Banner Information & Procedures for Staff Guide to Dropping and Substituting Modules in Semester 2 2011/12 Review and amend student module registrations in Banner using SFAREGS Student Web Registration Page - Staff View via SIS If you need access to Banner, please complete the application form on the Business Support website. Details can be found here Repeats/Resits and Mid Year Progression Managing Resits/Repeats and Mid Year Progression for Semester 2 2011/12 Policy on Resits and Repeats FAQs for students Graduate Thesis Submission & Extension of Registration Policy on Theses in Graduate Research Programmes Policy on Theses in Graduate Taught Programmes Thesis Submission Dates Thesis Extension Application Form – Extenuating Circumstances Permission to Continue in Programme Form Leave of Absence There is a 'one stop' site available for students considering taking leave of absence. This provides information/links on the implications of doing so, the procedure involved and the application forms required, plus the official university policy. It can be accessed here. Withdrawals A formal withdrawal policy/procedure was approved at Academic Council in December 2011. This is outlined in detail here, with a summary of the main points here. It mostly has the effect of giving formal recognition to existing practices and procedures, with the main points for consideration remaining unchanged (except for students withdrawing on a temporary basis). These are as follows: · Students who are considering or who have decided on a withdrawal from college need to contact their Programme Office. Those who decide to withdraw need to complete the official Withdrawal Form and return their Student Card · The decision to withdraw usually has implications for the student’s fees. They remain liable for fees up to and including the date on which the Programme Office receives notification. Further information on this can be found from the Fees Office. An information page for students is available here. This provides an overview of these and other issues, as well as outlining other options for students who may be considering withdrawing. Students considering a temporary withdrawal now have to apply for leave of absence, and should consult the leave of absence site, as above. Creating Student Records We create records for Visiting Students. These are students from other institutions who undertake research in UCD for a period of six months or less, and who receive no qualification or award. They are required to register as students while they are here. If you need assistance in this area, please contact us. The bulk of student records are created from information held in other databases and uploaded into Banner e.g. the CAO, the Online Applications system. For assistance in this area, please contact the Admissions Office (http://www.ucd.ie/registry/admissions/) The Staff SRI (Student Record Information) Form is another means by which records can be created, and is generally used where information cannot be uploaded e.g. students do not apply via Online Applications for a particular course of study. Please contact the Programme/School Liaison person for your area if you have any queries in relation to this – details can be found here (http://www.ucd.ie/registry/adminservices/psl/index.html) Please note that Visiting Students also appears as a category in the Online Applications system, but in that case it refers to a different type of student - students who apply for Erasmus and other exchange programmes. Their records are uploaded from Online Applications. Student Information Registration 2011/12 Useful links · Programme Offices (Undergraduates) · Graduate School contacts · Fees Student Statuses Student Statuses These are guides to the statuses used in registration, the category of student that they describe and the effects that they have elsewhere e.g. on students’ fees, access to services etc. Explaining Registration Statuses - short guide UCD Student Statuses (reference document) Research Subject for Graduate Students All Graduate Research students must be registered to their relevant Research Subject(s). This research subject identifies the academic area in which the student is working and, hence, the School to which income will be allocated. Staff in Schools/Graduate Schools should check their students’ registration and amend if necessary to ensure that they are registered to the correct Research Subject(s). To assist with the management of the registration of Graduate Research students there are two reports available in InfoHub. For more information go to http://www.ucd.ie/registry/adminservices/regrecords/gradresearch.html Updates & News Registration Changes for Semester 2 - Resits/Repeats & Mid Year Progression These changes take effect on 20 January, with the students concerned being e-mailed on that date as well. A summary of what’s involved is available here. Module Registration for Semester 2 - Change of Mind Window This opened on 6 January, and will close on 27 January at 5pm. January Start Registration This has been open since 12 December, and will close on 29 February. Any student who has failed to confirm their overall registration by then (Phase 1 of Registration) will have their record cancelled at that stage. If they wish to register subsequently, they will need to pay the re-activation fee of €250. The only exception to this is students who still owe fees from the previous academic year, and are unable to register as a result. They will still need to have paid those fees in full before they can register. September Start Registration - Cancelled Students These students had their records cancelled in October, if they had failed to confirm registration by then. If any wish to re-register at this stage, the procedure is the same as with the January start students i.e. they will have to pay the re-activation fee of €250, unless they owed fees from 2010/11. Planning Reviews of registration are currently taking place both in Admin Services and in the wider university, with a focus on improvements that can be implemented for 2012/13. Archival material, including details of the advance planning for 2011/12, can be found from the staff information page below. Registration 2011/12 - staff information Data Information & Reporting These are some popular registration reports accessible via Infoview: SIS101- Student List by Module, Specified Term SIS102- Student List by Major SIS103- Student List by Programme SIS131- Student List by Minor SIS132- Student List by Concentration If you need access to InfoView, please complete the application form on the Business Support website. Details can be found here (http://www.ucd.ie/registry/adminservices/business_support/forms/) There is also detailed registration information available through InfoHub. You can reach this through the Administrative Services tab in UCD Connect, in the same section which contains the link to InfoView. Once you have it open, go to the School & Unit Management tab, and then select Student & Curriculum Information to see what’s available. Training We can provide training with manual registration in Banner. Please check the documents under Common Issues first to see if what you need is covered there. If not, please complete the form below. Name: Email: Nature of Training Required Feedback If you wish to comment on any aspect of this site, please complete the form below Name: Email: Comments