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Administrative Services - Seirbhísí RiaracháinRegistration & Records ManagementThe Registration & Registration Management team supports the registration of students to both programmes and modules and ensures the accuracy of records for each student throughout their time at UCD.Common IssuesThese are some of the most common issues with which we deal, and where queries most often arise. If you have a query and can’t find an answer to it here, please feel free to contact us.
UCD Level Codes and NFQ Levels
There is an inherent relationship between the Level Code attached to a
programme/student in Banner, and the National Framework Qualification (NFQ)
level. This document outlines how that relationship works.
Banner Information & Procedures for Staff
Guide to Dropping and Substituting Modules in Semester 1 2012/13
Review and amend student module registrations in Banner using SFAREGS Student Web Registration Page - Staff View via SIS If you need access to Banner, please complete the application form on the Business Support website. Details can be found here
Resits and Repeats
Graduate Thesis Submission & Extension of Registration
Policy on Theses in Graduate Research Programmes
Policy on Theses in Graduate Taught Programmes Thesis Submission Dates Thesis Extension Application Form – Extenuating Circumstances Permission to Continue in Programme Form
Leave of Absence
There is a 'one stop' site available for students considering taking leave of absence. This provides information/links on the implications of doing so, the procedure involved and the application forms required, plus the official university policy. It can be accessed here.
Withdrawals
A formal withdrawal policy/procedure was approved at Academic Council in December 2011. This is outlined in detail here, with a summary of the main points here. It mostly has the effect of giving formal recognition to existing practices and procedures, with the main points for consideration remaining unchanged (except for students withdrawing on a temporary basis). These are as follows:
An information page for students is available here. This provides an overview of these and other issues, as well as outlining other options for students who may be considering withdrawing. Students considering a temporary withdrawal now have to apply for leave of absence, and should consult the leave of absence site, as above.
Creating Student Records
We create records for Visiting Students. These are students from other institutions who undertake research in UCD for a period of six months or less, and who receive no qualification or award*. They are required to register as students while they are here. If you need assistance in this area, please contact us.
The bulk of student records are created from information held in other databases and uploaded into Banner e.g. the CAO, the Online Applications system. For assistance in this area, please contact the Admissions Office (http://www.ucd.ie/registry/admissions/) The Staff SRI (Student Record Information) Form is another means by which records can be created, and is generally used where information cannot be uploaded e.g. students do not apply via Online Applications for a particular course of study. Please contact the Programme/School Liaison person for your area if you have any queries in relation to this – details can be found here (http://www.ucd.ie/registry/adminservices/psl/index.html) *Please note that Visiting Students also appears as a category in the Online Applications system, but in that case it refers to a different type of student - students who apply for Erasmus and other exchange programmes. Their records are uploaded from Online Applications.
Student Information
Registration 2012/13
Useful links
Student Statuses
Student StatusesThese are guides to the statuses used in registration, the category of student that they describe and the effects that they have elsewhere e.g. on students’ fees, access to services etc.Explaining Registration Statuses - short guide UCD Student Statuses (reference document) Definition of a registered student Research Subject for Graduate Students
All Graduate Research students must be registered to their relevant Research Subject(s). This research subject identifies the academic area in which the student is working and, hence, the School to which income will be allocated. Staff in Schools/Graduate Schools should check their students’ registration and amend if necessary to ensure that they are registered to the correct Research Subject(s).
Updates & NewsClosing Registration Students who failed to confirm their overall registration (Phase 1) by mid-October had their records cancelled at that stage. The students were advised of this in advance, and encouraged to register before the cut-off dates. These were 12 October for undergraduates and 16 October for graduates (both taught and research). Lists were also supplied in advance to Programme Offices and Graduate Schools. Review of Registration 2012This has begun, under the auspices of the RIOG (Registration Implementation Oversight Group). Semester 2 Module RegistrationThis will re-open in January to allow students to change their modules, if they wish. It will be open between 11 January and 1 February Planning
The review of registration for 2012 has begun, under the auspices of the RIOG (Registration Implementation Oversight Group). Programme, School and Graduate School Offices will be asked for their input and opinion.
Data Information & Reporting
These are some popular registration reports accessible via Infoview:
Training
We can provide training with manual registration in Banner. Please check the documents under Common Issues first to see if what you need is covered there. If not, please complete the form below.
Feedback
If you wish to comment on any aspect of this site, please complete the form below
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