Online Documents
Welcome to UCD's new Online Official Document Publication service. Students are now able to publish their own UCD official documents in PDF format. Documents are available to students whenever they need them; there is no need to go to the Student Desk.
This service enables UCD students/graduates to produce many of their key UCD documents from their SIS Web account (from the Student Services tab). These documents can now be published in PDF format. The Certificate of Attendance (which confirms that you are or have been a student of UCD) and the Academic Transcript can be printed or saved in PDF format. They can then be distributed either in hardcopy (paper) or as an e-mail attachment to recipients who require them (such as Local Grant Authorities, Social Welfare offices, prospective employers, other Universities, banks etc).
Students can enable/disable verification of their documents through their SIS Web account. If the student has enabled verification, the recipient will be able to authenticate the content of the document at www.ucd.ie/verify using the Student's ID Number and the document-specific, 16-digit alphanumeric PIN listed on the Certificate. If the student has not enabled verification, the recipient will receive a message denying them access to the document.
Documents available:
- Certificate of Attendance For information on Certs. of Attendance & what they can be used for, click here , or expand the prompts below for details on how to access it online.
- Academic Transcript Further details on the Transcript are available here
- Statement of Results Further details on the Statement of Results can be found here
- Academic Statement Further details on the Academic Statement can be found here
- More Official Documents will be added to this service on a phased basis.
To view, produce and enable/disable your documents simply log in to your UCD SIS Web account through www.ucd.ie or through UCD Connect (please note graduates can only login via SIS Web). Select the Student Services tab and press My Electronic Documents option.
To view your document, press the document title you require (see below). This will generate a PDF which you can save or print.
To enable/disable online verification of your document press the appropriate action (see below). When you first view your documents, they will be disabled.
Please note that you are responsible for publishing these documents so ensure that they are securely submitted to the recipient and that you have not enabled verification if you do not want the recipient to be able to view the document online.
Enabling verification means that anyone who has your student number and the document-specific PIN (which is only available on the document itself) will be able to verify its content online. Each document has one PIN, so enabling access means any holder of the document will be able to view it online.
Also, please note that when the recipient views the document online, they will see the latest information available on that document pulling from the UCD student system. If, for example, you send out the document and then subsequently change your address in SIS, your new address will appear on the verification copy viewed by the recipient and may not match the old address on the original document you sent them. Consequently please ensure that you provide the recipient with the latest version of your document. You can update it at any time (with the same Document PIN) by re-producing it through SIS Web.
UCD provides this online verification mechanism to enable third parties to authenticate UCD documents which students have chosen to publish. Please note that the student member retains the right to disable verification of their documents at any time.
Please note that you are obliged, under the Data Protection Act 1988 and the Data Protection Amendment Act 2003, to keep these documents and their contents secure from unauthorised access, disclosure, destruction or accidental loss. Access to this data is intended for verification purposes only and should not be used for any other function.
In order to verify the information on the document, please go to www.ucd.ie/verify and enter the student ID and Document ID into the required fields. These codes can be found at the bottom of the student's document:
Please enter the codes (and your name for audit purposes) into the required fields on www.ucd.ie/verify:
You will then be prompted to complete a CAPTCHA to prevent illicit phishing of confidential information:
This will enable you to access the document.
Certificate of Attendance
The Certificate of Attendance is available to most students and former students of UCD who hold a SIS Web account.
Occasional/Erasmus/Study Abroad/International students can publish their Certificate of Attendance online. Please note, however, that the online version is not currently accepted by the Garda National Immigration Bureau (GNIB). Should you require a Certificate of Attendance for the GNIB, please come to the Student Desk in the Tierney Building.
The following student types cannot presently avail of the service:
- Students who have a hold (eg a Fees Hold, Disciplinary Hold etc) on their record. If you are prevented from using this service because you have a hold, your document will display a message to that effect. Further information on your holds can be found on your SIS Web account by selecting the Information for Students tab, pressing Student Records and selecting the View Holds option. Please note that Stage 1 Undergraduate students can produce their documents online if they have a Fee Hold.
- Adult Education Students. Should you require a Certificate of Attendance please come to the Student Desk in the Tierney Building.
Important, please note: Certificates of Attendance enabled for the 2011/12 academic year, or any previous year, will time out from 8 August 2012. This is a security measure to prevent recipients of your Certificate from having ongoing access to your record relating to the period beyond what you specified. For the future, Certificates of Attendance will be timed-out on an annual basis. If you wish to publish a Certificate of Attendance for the new academic year (2012/13) you can do so once you have registered online and paid the required fee.
Acacdemic Transcripts
The Academic Transcript is available to most students and former students of UCD who began a modular course of study in or after 2006.
The following student types cannot presently avail of the service:
- Students who began their Programme of study prior to 2006, or who did not undertake a fully modularised Programme cannot currently generate their transcripts online. This is due to the University’s transition to a modularised curriculum in 2005. Going forward it is planned to extend the transcript service to pre-modularised students.
- Students who have not yet completed their degree, will not be able to access their online transcript. Students who are not complete should request a Statement of Results if needed
- Students who have a hold (eg a Fees Hold, Disciplinary Hold etc) on their record. If you are prevented from using this service because you have a hold, your document will display a message to that effect. Further information on your holds can be found on your SIS Web account by selecting the Information for Students tab, pressing Student Records and selecting the View Holds option. Please note that Stage 1 Undergraduate students can produce their documents online if they have a Fee Hold.
- Adult Education Students. Should you require an Academic Transcript, please contact the Adult Education Centre at:
UCD Adult Education Centre, Library Building, University College Dublin, Belfield, Dublin 4
Tel : (01) 716-7123
Fax : (01) 716-7500
Email: adult.education@ucd.ie
Opening Hours: Monday to Friday: 9.30am - 1.00pm and 2.00pm - 5.00pm
Any person who has received a copy of the document will be able to use the Student ID Number and Document PIN listed on it to verify the document online, if the student has enabled verification.
The copy of the document they will be able to view will be identical in layout to the original produced by the student. As detailed in the Important information for students section above, the recipient will see the latest data available so students should ensure that they provide recipients with up-to-date documents.
Principal Benefits for Students/Graduates:
- The system is user-friendly and easy to operate.
- There is no charge for online documents.
- Documents are available on the spot whenever you need them; there is no need to go to the Student Desk.
- Information on the documents is always up-to-date; there is no need to apply for new copies as a result of, for example, changing your address.
- Secure publication means that no-one will be able to access your information without your consent.
Principal Benefits for Recipients:
- Verification is simple, quick and user-friendly.
- You will be easily able to ensure that documents have not be forged or tampered with by verifying their content online.
- Verification is available on-the-spot with no delays.
- There is no need to wait for students to obtain their documents from UCD.
- Documents cannot be viewed online unless the student/graduate has enabled verification
- No-one will be able to access online records without the correct combination of Student ID and Document-specific PIN. This PIN is a randomly-generated, 16-digit, alphanumeric code which is only available on the document distributed by the student. The chances of someone correctly guessing this combination is considerably greater than one in 1,000 trillion!
- Having entered the correct combination of codes, the recipient must complete a CAPTCHA test (http://en.wikipedia.org/wiki/CAPTCHA) to prevent illegal phishing of student data.
Please contact UCD Student Desk if you have any queries using our contact form
Tel: +353 1 7161555
