Transfer Applications process

Who is the Transfer Protocol relevant to?

All undergraduate applicants who have previously attended third level are covered by the transfer protocol.

If they wish to apply for admission to first year of a new course, they apply via CAO (EU applicants). They must declare their previous third level. Certain restrictions may apply.

If they are seeking advanced standing they apply direct to UCD. Closing dates and procedures are available on the main transfer page.

Non-EU applicants apply via UCD International, regardless of which year they are seeking to enter. If admitted they may apply for Recognition of Prior Learning.

This page is intended for staff and covers the process between the Programme Areas and Admissions.

What are the roles and responsibilities for the transfers?

For transfers via CAO, programme areas are only involved if the restrictions are appealed.

For direct stage 2 transfers the roles and responsibilities are as follows:

Applicant Programme Board/Office Admissions

Initiate the transfer and complete the application accurately and completely 1

Advise Admissions if there are places available for transfer applicants and how many, 1

Prepares application forms

Updates websites with places available (if any)

Pay application fee 2

Following closing date, review applications in line with the criteria in the Transfer Protocol. 3

Screens applicants for basic eligibility,

Upload supporting documents 4

Assigns eligible applicants to appropriate programme area

Enters "Programme Decision" against all applicants which may be

  • Offer
  • No Offer (with reasons)
  • Conditional Offer (with conditions)

On receipt of decisions, issues offers and communicates with applicants
If offered a place

Accept and pay fees 6

Liaises with the Student Records team to ensure applicants records are correctly set-up

Present originals of relevant documents for verification

Sends welcome pack to new students

Assist with appeals if required 8

Manages appeals process

What information is available to help me manage this?

Reports are available in the UCD Applications/Operational Reporting tab in InfoHub. To request access, please email with your personnel number, stating your reason for needing access.

A detailed guide for staff explaining the process is available.

For queries about transfer applications please contact or ext 1608

What other information is available?

  • Transfer Protocol
  • Recognition of Prior Learning Policy
  • Transfer web pages
  • Manual for mid-year transfers 2016 (Intranet)