Examination Paper Production
Notes for Production of Examination Papers
Queries regarding Exam Question papers should be addressed to firstname.lastname@example.org
Security of Examination Papers
- Examination papers should not be held on any of the School’s mainframe computers or on the network server (except in the case of a folder to which only that user has access and which can be seen by no other user).
- EPMS users should regularly change their SISWEB passwords.
- Personal computers should be locked and physically secure.
- Password protected directories should be used. Alternatively, security can be assured by downloading the file from the hard disk to a memory stick and the document removed from the hard disk. Where storage devices are used in this way, they must be kept in a securely locked cabinet. Special care should be taken when printing to a network printer to ensure that the machine is currently on line.
- Draft examination papers should not be faxed to an extern examiner, unless complete security can be guaranteed. Extern examiners should be instructed not to fax back corrected drafts unless to a secure and attended fax machine.
- Where draft examination papers are emailed to an extern examiner, they should be encrypted. A guide on encrypting files with WinZip is available from UCD IT Services. WinZip works with PCs and Macs.
Before exam papers are approved at School level, please note the following:
- Exam Papers template for exam papers and MCQ exam papers to be used
- Exam papers to be submitted in PDF only
- If the uploaded exam paper contains colour, comment to be added to EPMS if it is 'ok to copy in black & white'
- All exam papers to be reviewed for typos before submission to EPMS
- Cover page to include the following:
- Module coordinator must be marked with an asterisk*
- Time allowed - check that it matches the published timetable
- Cover page to include clear Instructions for Candidates, e.g.
- Number of questions to be attempted
- Where text books are permitted, specify name of book, along with the following wording: 'Material must be unmarked apart from any underlining and highlighting'
- Information regarding the use of dictionaries
- Type of calculator allowed - specify programmable or non programmable
- Answer booklets can be used for rough work, but there is no 'rough work paper' (loose sheets)
- If rough work is required for MCQ exam, the rough work page should be incorporated into the examination question paper with instructions for students to use this page only for rough work
- If statistical tables or periodical tables will be made available
- Cover page to include clear Instructions for Invigilators, e.g.
- If exam paper must be collected at end of exam (cover page to include space for student to record student and seat number)
- Where separate answer books are required, exact number of answer books to be specified
- Numbering of questions
- Ensure that the number of questions to be attempted, compulsory questions and choice of questions between sections are clear, unambiguous and correct, and that the correct number of sections and questions are included
- Questions are to be numbered consecutively, regardless of section, e.g.
- Section A: Qs 1,2,3,4,5
- Section B: Qs 6,7,8,9,10 etc.
- Each page to be numbered at the bottom of the page (including cover page) and to include the total number of pages e.g. 1 of 7, 2 of 7 etc
- Make sure that the end of a question does not fall onto the next page; try to keep all of the question and its options/sections together (especially MCQs)
- Mark the end of the exam paper with "oOo", centred, at the bottom of the last page