Grading and Grade Approvals Process (GAP)



To hold a Special Programme Examination Board, which falls outside of the standard Grade Approvals Process (GAP), the below ​excel ​ template needs to be populated and submitted via the below Google Form. Please note that th​is form needs to be submitted ​​20 working days prior to the proposed Special Programme Examination Board and can take place ​​no later than 4 weeks prior to relevant Conferral date​. This is to ensure that completing students are processed in a timely manner for inclusion in the UCD Conferral Schedule.

​ Please use this excel template for your submission and please ensure to complete all sections in full.

N.B.Please note that a derogation for Irregular Timing of Exams and Exam Boards (PDARF14) is required to hold this type of Exam Board in 2018/19. Please see the Programme Approval section on the Curriculum web page for more information.

If you are holding this Examination Board due to the facilitation of summer resits, please ensure to follow the Summer Resit Derogation Process (if you need module resit CRN set up) before submitting the excel file and Google Form.

Please submit the excel file via this Google Form.

Following submission, Patrick or Shelly will be in contact to confirm the details of your submission. If you need to discuss the above timelines prior to submitting the form, please contact p.moran@ucd.ie or shelly.power@ucd.ie
Please ensure to complete the required Excel template and submit this via the Statement of Results Request Form. The expected turnaround time for Statement processing is up to 5 working days from the date of submission. Once your request has been processed you will receive an email from a member of the Assessment team to confirm the date of collection.

N.B. Please note that during busy periods the time lines for completion of Statement of Results requests will be extended. For example, the Grade Approvals Process involves blocking reporting access to certain programmes which may include those you are requesting Statements for. In these instances requests cannot be processed until after the Grade Approvals Process is complete.

If you have any questions about your submission please contact your designated College Assessment liaison or email assessment@ucd.ie.