A Subject Extern Examiner is appointed to exercise oversight of a subject or subject area in UCD at undergraduate and graduate level. In larger Schools in UCD, a Subject Extern Examiner may be appointed to exercise oversight of a specific taught graduate programme.
The University pays a fee of €250 per day (subject to income tax) for each full day you visit UCD to carry out the duties of subject extern examiner.
A fee of €52 (subject to income tax) is paid for any minor thesis you review on a taught graduate programme.
Subject Extern Examiner duties do not normally require attendance in the University for more than two days per annum. Length of stay usually does not exceed 1-2 nights for an EU visitor or 1-3 nights for a non EU visitor. When you visit UCD, accommodation will be reimbursed up to and not exceeding €125 per night on submission of vouched receipts. If a longer/ more expensive stay is necessary, prior approval to cover additional cost is required from the relevant Head of School.
Travel expenses are paid by UCD to cover your visit to the University on submission of vouched receipts. It is requested that the most economical form of transport to UCD is used, which may include flights (economy class only), parking and taxis. Flights should be booked as far as possible in advance in order to obtain the most competitive rate. It is advisable that all Subject Extern Examiners have their own travel insurance.
Details of subsistence rates are available on the UCD Bursars website.
UCD covers incidental expenses on the submission of vouched receipts up to the daily subsistence rate of €33.61.
Subject Extern Examiners are required to make their own travel and accommodation arrangements that will be covered by UCD once the appropriate claim form, all the necessary receipts have been submitted to the relevant Head of School in UCD for payment authorisation and a Subject Extern Examiner report has been submitted online.
Submitted expense claims are processed with electronic payment transfer to the bank account of the Extern Examiner within 6 weeks of receipt of all completed documentation.
Extern Examiners normally resident in the Republic of Ireland, who have never worked in UCD, should complete an online hourly set-up form. Please, refer to the Claimant User Guide here. The claimant must choose the correct School/Unit & School/Unit contact. Once approved, UCD HR will email the claimant with the Personnel Number. After receiving their Personnel Number, claimants must submit the completed Extern Examiner Claim Form and all receipts to the relevant Head of School.
Please refer to the details of income tax on fees for Extern Examiners who are not resident in the Republic of Ireland.