This standard meeting template outlines the most typical agenda items included in a kick-off meeting. The project manager is responsible for creating the meeting agenda.

Project Name:
Project Manager Name:
Meeting Date:
Meeting Time:
Meeting Location:

Agenda:

1. Introductions – brief introductions from people at the meeting and their role on the project
2. Project Overview – a general overview of the project
3. Project Details – more specific details including:
   • Scope, Goals, Objectives
     • What the project is intended to accomplish
     • What the project is NOT intended to accomplish
   • Project Timeline: High-level Project Plan
     • Key milestones and deliverables
     • Key target dates
   • Identified challenges and risks
4. Project Team Roles and Responsibilities – don't forget to talk about yourself as the project manager. Everyone needs to know what to expect from you with regard to communication, process, timelines, etc.
5. Users' Roles and Responsibilities – distribute and discuss a list of users, their contact information, and their roles and responsibilities.
6. Stakeholder Communications – distribute and review the stakeholder communications plan that was developed prior to the meeting.
7. Next Steps and actions – a specific instruction to everyone about what is happening next, including what each consortium partner is expected to do.

 

We acknowledge the following website for this information: https://www.nes.scot.nhs.uk/