Policies and Forms

There are several academic policies which students should be aware of and which you may need to consult during your time at UCD. On this page you can find the most common and requested policies and forms from our School, the Arts and Humanities Programme Office as well as UCD. Please read this page carefully.

SLCL Policies and Forms AHSS Policies and Forms UCD Policies and Forms

1.) Assignment Submission Form
2.) Graduate Minor Thesis Submission Form
3.) Late submission of coursework
4.) Module Enrollment Registration Form (PhDs)
5.) Plagiarism Policy

1.) Extenuating Circumstances Applications (UG)
2.) Time Conflict Over-ride Form
3.) Manual Registration Form

1.) Extenuating Circumstances Policy
2.) Leave of Absence
3.) Official Documents
4.) Programme Transfer
5.) Recognition of Prior Learning
6.) Withdrawing from a Programme

 

Assignment Submission Form

The submission form is for all languages (GER, FR, SPAN, ITAL, PORT), Linguistics, SLL and Humanities. The assignment should be dropped in the pigeon hole of your module coordinator or tutor. Pigeon holes are located opposite the seminar room (D301) in Block D, 3rd floor, Newman Building.

DOWNLOAD THE SLCL ASSIGNMENT SUBMISSION FORM


Graduate Minor Thesis Submission Form

At least two copies of this form should be completed (typed) by the student and signed and submitted together with the requisite number of copies of the thesis to the relevant School Office – students should check with their School Office to confirm the precise number of copies required. One copy of this form is to be retained by the School and one copy returned to the student, signed and dated by the relevant administrator in the School Office to confirm that the thesis has been received.

DOWNLOAD THE GRADUATE MINOR THESIS SUBMISSION FORM


Late Submission of coursework

Ensure that you have checked the School’s procedures for the submission of assessments. Note: There are penalties for the late submission of assessments. For further information please see the University’s Policy on Late Submission of Coursework.

DOWNLOAD THE FORM FOR LATE SUBMISSION OF COURSEWORK


Module Enrollment Registration Form (PhDs)

PhD students enrolled to a Research programmes at SLCL may avail of taught modules from those offered from within the University. Students should seek the advice of their Principal Supervisor and/or their School Office for further details of relevant modules. To register to modules you are required to speak to your Principal supervisor/Doctoral Studies Panel, contact the relevant module co-ordinator/s to check the availability and agreement of a place, complete the Module Enrolment Registration Form, obtain the signature of your Principal Supervisor and the relevant module co-ordinator/s, sign the form and submit it to your School Office no later than insert Date. 


Plagiarism Policy

Plagiarism is the unacknowledged inclusion of another person’s writings or ideas or works, in any formally presented work (including essays, examinations, projects, laboratory reports or presentations). The penalties associated with plagiarism designed to impose sanctions that reflect the seriousness of University’s commitment to academic integrity. Ensure that you have read the University’s Briefing for Students on Academic Integrity and Plagiarism and the UCD Plagiarism Statement, Plagiarism Policy and Procedures.

DOWNLOAD THE SLCL PLAGIARISM POLICY

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The Arts and Humanities Programme Office provides a range of support services to students registered to the BA programmes. The Programme Office is located on the ground floor of the Newman Building on the main AD concourse. You can find all forms and further information on the website of the Arts and Humanities Programme Office: www.ucd.ie/ahss

Extenuating Circumstances Applications (UG)

Extenuating circumstances are serious unforeseen circumstances beyond your control which may prevent you from meeting the requirements of your programme at a particular point in time. Please note that there are different procedures for Undergraduate, Graduate Taught and Research students in the college of Arts and Humanities. The Programme Office is only responsible for application made by undergraduate students. You can find the Policy under UCD Policies and Forms below.

FIND OUT HOW TO APPLY FOR EXTENUATING CIRCUMSTANCES HERE


Time Conflict Over-ride Form

  1. Where time conflicts arise on a student’s registration due to repeat module pre-registration, the ONUS IS ON THE STUDENT to resolve this time conflict.
  2. Permission to over-ride a time conflict is at the discretion of the relevant Repeat Module Coordinator/School, and may be refused.
  3. When applying for any such permission, the student should bring a copy of this form to any meeting to discuss time conflict over-ride.
  4. If permission is refused, students should be aware that they will have to drop a module from their Semester 1 or Semester 2 registration to take the repeat module to resolve the time conflict.
  5. It is recommended that priority is given to repeat modules.
  6. The completed form should be brought to the Arts & Humanities Programme Office by the student for processing.

DOWNLOAD THE TIME CONFLICT OVER-RIDE FORM


Manual Registration Form

It is the students responsibility to register correctly and to ensure that the required number of credits are reached. Students should also check that the subject requirements in terms of core, option and pre-requisite requirements are fullfilled.

A charge for any additional 5 credit module does occur. Please see the UCD Fees Office website for further information: http://www.ucd.ie/students/fees/repeats.html

DOWNLOAD THE MANUAL REGISTRATION FORM

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‌All UCD policies and forms can be downloaded from the UCD Governance Document Library. The Governance Document Library is an access point to the official versions of all university governance and management documents including Statutes, Regulations, Policies and other key documents applicable to the University.

We have listed the most relevant Policies and Forms for SLCL students below.

Extenuating Circumstances Policy

Students are expected to meet the academic demands of their chosen programme. However, they may experience a range of serious and unanticipated difficulties, which adversely affect their ability to study, complete assessments or attend their required classes and other learning activities. The Policy on Extenuating Circumstances provides a framework through which Boards of Examiners may take these difficulties into account in a fair and equitable manner, establishing key principles and outlining the process to be followed.

DOWNLOAD THE POLICY ON EXTENUATING CIRCUMSTANCES

DOWNLOAD THE GUIDANCE NOTES FOR STUDENTS


Leave of Absence

A Leave of Absence enables you to take an approved and specified period of time away from your programme.

INFORMATION ON LEAVE OF ABSENCE


Official Documents

The Student Desk is responsible for the production of official documents relating to your registration and academic history. A description of what each document includes is available in the below table.

INFORMATION ON OFFICIAL DOCUMENTS


Programme Transfer

If you are currently or have previously attended a third-level institution, you are considered a transfer applicant. If you are from the EU/EEA please use the links below for criteria and application procedures. Non-EU students please visit the International Office.

DOWNLOAD THE POLICY ON PROGRAMME TRANSFER


Recognition of Prior Learning

UCD encourages lifelong learning and provides the opportunity for prior learning to be recognised. The purpose of the Recognition of Prior Learning Policy is to facilitate Programme Boards as they seek to support students and prospective students. Students can apply to have prior learning recognised for the purposes of admission into a UCD programme of study, or credit applied towards a UCD programme of study, or transfer into or between UCD programmes. The Recognition of Prior Learning Policy, and all supporting documentation, applies to all UCD programmes at undergraduate and graduate levels.

INFORMATION ON RECOGNITION OF PRIOR LEARNING


Withdrawing from a Programme

If you are not continuing with your programme, you must complete and submit an official Withdrawal Form. Since August 2016, this form is now completed online and can be accessed via SISWeb, Programme Services and ‘My Leave of Absence/Withdrawal Requests’.

MORE INFROMATION ON WITHDRAWING FROM A PROGRAMME

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