Running Your Club
First of all congratulations on being elected / nominated to the committee of your club. You have stood out from the crowd, stepped forward as a leader and are about to start an unforgettable journey running your UCD club. You will do things you never thought possible, challenge yourself beyond belief, make friends for life and develop skills you never knew you had. You will find loads of resources on this site that will help you in running your club.
Don’t forget to attend the Club Officer training in September and read the Club Operations Manual. At all times remember that the AUC and the sports staff are here to help you, so don’t be afraid to ask!
UCD provides a once in a lifetime student-athlete experience. As a member of the UCD golf club, I find the challenge of balancing my study and sport very enjoyable. High standard academics, access to top class sports facilities, and the chance to make new connections around Ireland's biggest city makes UCD a truly unforgettable experience.
Gareth Mann; MA Management Consultancy, UCD Golf Club
Becoming involved in a club is a great way to meet people and settle in to College life. It’s also helped to build my confidence and I have learnt how to work well with others. For me the club is a home away from home.
Emma McHugh, Ladies Gaelic Football Club
UCD AUC Club Operationsread more
The AUC Club Operations manual outlines the policies and procedures that, when followed, will help sports club committees with the day to day running of their club. To easily access this information we have divided the manual into section links.
Coaching is integral to all UCD sports clubs. Expert coaching ensures the enjoyment and success of all members in the club activity. If you are interested in a getting involved in sport & physical activity then volunteering as a coach is a fun, social and attractive way to gain skills and valuable experience which are essential for both your personal development and ultimately building your CV. Students, staff and graduate members of clubs are actively encouraged to get involved in coaching their respective sport at UCD. The AUC and its members clubs can support you with unique coaching & volunteering opportunities while also assist with funding qualifications and training and development opportunities.
A small number of UCD clubs also employ coaches to deliver their training. The recruitment, selection and management of all coaches (paid and voluntary) is the responsibility of each club. Full details of the AUC’s Coaching Policies are listed in the Club Operations Manual
- Coaches Code of Conduct July 2019
- Coach Setup Form 2019-2020
- Club Coaching Contract 2019-2020
- Volunteer Coaches Agreement 2019-2020
- Volunteering Ireland fact sheet
- Disciplinary Procedures
- Complaints Procedure
- Dignity and Respect at UCD
- Existing Leader form
- Travel Claim Form
- Disability Factsheet (by Cara)
Keeping Children Safe / Junior Member
Although the vast majority of student club members will be over 18 years of age, every year a small number will register in UCD that are 17 years old. In order to create a happy and safe environment for all club members (including those aged 17) and coaches, the AUC has in place a number of procedures to ensure that it complies with best practice in child safety. Full details of the procedures are provided in the UCD Keeping Children Safe Policy.
- Sample Application Form for junior members
- UCD Sport, UCD Sport and Fitness and UCD Student Centre Child Safeguarding Statement
- Sport Ireland Safeguarding Guidance for Children and Young People in Sport.
- Parental Consent Form 2019-2020
- UCD Athletic Union Council Vetting Policy July 2019
- New NVB 1 Vetting Invitation_Aug 2019
- Vetting Info - Approved Roles
(NVB1 Vetting Form must be returned to Suzanne Bailey - UCD Sports Development Manager)
Grants and Fundingread more
All clubs affiliated to the AUC are eligible to apply for grants from the AUC to assist in the day to day running of the club. Grants are dependent on the money received from the University are awarded based on the applications received from each club.
In addition to annual grants the AUC may also award a special grant to a club for a specific purpose for example the purchase of a large item of equipment or the hosting of a varsities. Furthermore, individual club members may receive funding towards international student representation costs.
Full details of the different types of grants and the grant application process are provided in Section 6 of the Club Operations Manual.
Health & Safetyread more
Sports Clubs are important and integral parts of college life at UCD and Health and Safety is an important part of the management of any sports club. Any club operating under the auspices of the AUC must ensure that all of its activities are conducted in a prepared, planned and structured manner.
As part of the responsibilities of club committees, all steps possible to ensure the safety and health of club members must be taken. UCD clubs are committed to a safe and healthy environment for all members. The management of health and safety is the responsibility of everyone.
Travel Formread more
General Forms, Guidelines & Club Informationread more
Some other documentation that will assist you in running your club includes the AUC Committee Handover guidelines, the Club Locker Key Nomination Form and the AUC Club Training Night presentation. Where your members are representing UCD in competition they are asked to complete in advance (at least 7 days) the Advanced Verification of Sporting Representation form and bring it to the Sport Office for stamping before it is submitted to the relevant academic staff member.
- Verification of UCD Sporting Representation 2019-2020
- UCD Club Locker Key Nomination Form 2019-20
- AUC Club Training Night Presentation 2018
- Code of Conduct for Committee Members
- Event Guide And Template
- Travel Claim Form
- AUC Committee Handover Guide
- AUC Social Media Policy for Affiliated UCD Sports Club 2019-2020
- AUC Trip Rules
- Privacy Notice
Bank of Ireland UCD Sports Awards Nomination Formsread more
Note: The 2020 Nomination Forms will be uploaded in the new year.
2019 UCD Sports Awards Nomination Forms
- Team Nomination Form 2019 (Elite Team of the Year / Varsity Team of the Year).
- Club of the Year 2019 (Elite Club of the Year / Varsity Club of the Year).
- David O'Connor Memorial Medal Nomination Form
- David O'Connor Memorial Medal Guidelines
- Club Inclusion Award 2019
- Graduate of the Year Nomination Form 2019
- Dr. Tony O'Neill Sportsperson of the Year Award 2019
- Club Event of the Year 2019
- Club Administrator of Year Nomination
- Individual Nomination Form 2019