Running Your Club

First of all congratulations on being elected / nominated to the committee of your club. You have stood out from the crowd, stepped forward as a leader and are about to start an unforgettable journey running your UCD club. You will do things you never thought possible, challenge yourself beyond belief, make friends for life and develop skills you never knew you had. You will find loads of resources on this site that will help you in running your club.  

Don’t forget to attend the Club Officer training in September and read the Club Operations Manual. At all times remember that the AUC and the sports staff are here to help you, so don’t be afraid to ask!

UCD provides a once in a lifetime student-athlete experience. As a member of the UCD golf club, I find the challenge of balancing my study and sport very enjoyable. High standard academics, access to top class sports facilities, and the chance to make new connections around Ireland's biggest city makes UCD a truly unforgettable experience.

Gareth Mann; MA Management Consultancy, UCD Golf Club

 

Becoming involved in a club is a great way to meet people and settle in to College life. It’s also helped to build my confidence and I have learnt how to work well with others. For me the club is a home away from home.

Emma McHugh, Ladies Gaelic Football Club

Coaching is integral to all UCD sports clubs. Expert coaching ensures the enjoyment and success of all members in the club activity. If you are interested in a getting involved in sport & physical activity then volunteering as a coach is a fun, social and attractive way to gain skills and valuable experience which are essential for both your personal development and ultimately building your CV. Students, staff and graduate members of clubs are actively encouraged to get involved in coaching their respective sport at UCD. The AUC and its members clubs can support you with unique coaching & volunteering opportunities while also assist with funding qualifications and training and development opportunities.   

A small number of UCD clubs also employ coaches to deliver their training.  The recruitment, selection and management of all coaches (paid and voluntary) is the responsibility of each club. Full details of the AUC’s Coaching Policies are listed in the Club Operations Manual

Keeping Children Safe / Junior Member

Although the vast majority of student club members will be over 18 years of age, every year a small number will register in UCD that are 17 years old.   In order to create a happy and safe environment for all club members (including those aged 17) and coaches, the AUC has in place a number of procedures to ensure that it complies with best practice in child safety.  Full details of the procedures are provided in the UCD Keeping Children Safe Policy.

All clubs affiliated to the AUC are eligible to apply for  grants from the AUC to assist in the day to day running of the club.  Grants are dependent on the money received from the University are awarded based on the applications received from each club.

In addition to annual grants the AUC may also award a special grant to a club for a specific purpose for example the purchase of a large item of equipment or the hosting of a varsities.  Furthermore, individual club members may receive funding towards international student representation costs.  

Full details of the different types of grants and the grant application process are provided in Section 6 of the Club Operations Manual.‌

Sports Clubs are important and integral parts of college life at UCD and Health and Safety is an important part of the management of any sports club.  Any club operating under the auspices of the AUC must ensure that all of its activities are conducted in a prepared, planned and structured manner.

As part of the responsibilities of club committees, all steps possible to ensure the safety and health of club members must be taken.  UCD clubs are committed to a safe and healthy environment for all members. The management of health and safety is the responsibility of everyone.

Club Name
Date travelling
Date Returning
Reason for Trip: i.e. competition / training/ social
Location (s) where activity is taking place
Name of accommodation venue being used
In case of emergency, name/location of nearest Hospital

Name and contact number of person responsible for organising the trip
Name and contact number of person in charge of the group while away
Number of people travelling
Method of travel to the venue i.e. private cars, hired bus, train etc.
Name, student/staff/graduate no. and mobile no. of those travelling
Are you aware of any person travelling who has a pre existing medical condition or receives mental health treatment
If you have ticked the above box, please provide students name, Doctor/counseling service attended, emergency contacts and if specific medication needs to be administered
Statement: I can confirm that no members under the age of 18 years will particpate in this trip
Statement: I wish to confirm that this trip will be run in accordance with the clubs safety statement 
Name and contact details of person completing this form

Some other documentation that will assist you in running your club includes the AUC Committee Handover guidelines, the Club Locker Key Nomination Form and the AUC Club Training Night presentation.  Where your members are representing UCD in competition they are asked to complete in advance (at least 7 days) the Advanced Verification of Sporting Representation form and bring it to the Sport Office for stamping before it is submitted to the relevant academic staff member.