Leave of Absence

A Leave of Absence enables you to take an approved and specified period of time away from your programme.

Before applying for a Leave of Absence

Before you apply for a Leave of Absence, you should make sure that you get as much advice as you can from an appropriate staff member e.g. your Programme Office (for UG students), your School Office (for GT and GR students), your Student Adviser or the Student Desk. You should also make sure to read the UCD Leave of Absence Policy and familiarise yourself with all the implications of this request.

Applying for a Leave of Absence

Apply for a Leave of Absence before the start of the requested Leave of Absence period. Retrospective applications will only be approved in extenuating circumstances. If you are applying for retrospective Leave of Absence talk to your Programme Office or your School Office.

You can now apply for a Leave of Absence through SISWeb.

Instructions on completing the Leave of Absence form

  1. Log into SISWeb, select Programme Services and then select My Leave of Absence/Withdrawal Requests
  2. Select Apply for a Leave of Absence
  3. Check your personal information is correct
  4. Select the button that says Answer these Questions and provide the information requested. If you are not sure of the dates for your Leave of Absence, check the UCD Term Dates
  5. You will be asked if you have discussed this request with a staff member. If you have not spoken to anyone then you may be contacted by a staff member before your request can be processed
  6. You will also be asked some questions to make sure you understand what the request will mean for your fees, grant, access to campus facilities etc. If your answer to any of these questions is ‘No’ you should read the information provided on the form or speak to a staff member. If you do need to speak to a staff member about fees etc. then you can leave the form and return to complete it at a later date
  7. Upload any required supporting documentation. Only staff handling this request will have access to this information. If you prefer, you can bring it to your Programme Office or School Office. Your request may not require supporting documentation e.g. if it is made before term starts. If you are unsure then please read the UCD Leave of Absence Policy or speak to a staff member
  8. Once your application is submitted, you will be able to see the progress of this request in SISWeb under Programme Services and then My Leave of Absence/Withdrawal Requests
  9. When a decision is made about your request then you will see it in My Leave of Absence/Withdrawal Requests. You will also receive an email or letter on behalf of your Programme/Graduate School Board and your registration record will be updated with this decision within a few days

Further instructions on completing the online Leave of Absence form

During a Leave of Absence


Undergraduate Fees

Your Student Centre Contribution and Student Centre Levy are pro-rated by semester. If you take a Leave of Absence you only pay for the semester for which you were registered.

If you paid your fees in full earlier this academic year and are given a Leave of Absence for one semester, you will normally receive a refund of half Student Centre Contribution and Student Centre Levy once your Leave of Absence has been approved.

Graduate Fees

Your tuition and Student Centre Levy are pro-rated by term/trimester. If you take a Leave of Absence you only pay for the trimester(s) for which you are registered.

If you paid your fees in full earlier this academic year, you will receive the appropriate refund amount.

Immigration issues

If you are an international student with a residence permit from the Garda National Immigration Bureau (GNIB) consult with the International Student Adviser prior to applying for a Leave of Absence. The validity of the residence permit may be affected by college registration status.

Returning from a Leave of Absence


If you do not return from a Leave of Absence and do not confirm your reregistration in SISWeb within the first six weeks of the semester you are due to return or you have not applied for a further Leave of Absence period your registration will be cancelled.

More information can be found in section 8 of the Guide to the Leave of Absence Academic Policy.

Application forms and Useful links

Leave of Absence Policy
Policy on Theses in Graduate Research Programmes
Policy on Theses in Graduate Taught Programmes
Policy on Extenuating Circumstances
Programme/School Offices
Student Advisers
Students╩╝ Union
Student Desk

Frequently asked questions

How long can I take a Leave of Absence for?
Why would an application be refused?
If your application is refused we will suggest an alternative arrangement to support you in completing your programme.

What happens if I need to take a Leave of Absence after a semester has started?
What if I want to extend my Leave of Absence period?