The application process starts with the publication of the Fellowship Call, with information about the call disseminated to reach potential applicants. An online application system is open for the duration of call which lasts approximately 12 weeks. The online application system will close on the date of the application deadline.
Applicants are encouraged to start the process of the application preparation as early as possible. All relevant documentation, including A Guide for Applicants, Application Form, Assessment Procedures document and Terms and Conditions document, is published on the Programme website in the Application Documents section.
The online application system will require the input of personal details, details on your proposal and completion of an ethics questionnaire. Applicants will also be required to upload a copy of their detailed research proposal, an academic CV and a letter of support from their secondment host, if applicable.
During this phase of the application process, the TOPMED10 Programme Manager will provide support to applicants on all technical and eligibility issues via email, phone and skype.
At the outset of the application preparation, applicants are required to contact a potential UCD PrincipaI Investigator (PI) with whom they would like to work on their research project to ensure that their chosen PI will agree to work with them if the application is successful. Applicants will be asked to nominate a UCD PI in their online application.
The applications must be submitted via the online application system on the Programme website. In order to submit an application, all applicants need to register in the system. Each applicant will receive individual login details. Once registered, applicants can submit relevant information to the system, which will be stored there until they submit the application or decide to make changes to information recorded earlier.
The online application system will automatically close on the submission date specified in the Call documents. For Fellowship Call 2 the system will close on 30 June 2016. After the closure of the online application system, applicants will be able to monitor the status of their application throughout the peer-review process.
Applicants experiencing any technical difficulties with the online application system are asked to contact the Programme Manager for assistance.
Once the applications have been submitted and the online applications system is closed, all applications will be checked for eligibility. This will include a check on any ethical issue raised in the application. All applicants will be informed about the results of eligibility checking via email and through their profile within the online application system. If an application is found ineligible, applicants will be provided with explanation of the grounds for ineligibility.
All eligible applications will be sent out for external international peer-review. Each application will be evaluated by three independent assessors.
Applications will be scored according the TOPMed10 Assessment Criteria.
All applicants will be informed about the final score they achieved and the broad place in the order of merit. All applicants will also receive qualitative feedback from the assessors.
Based on the scores assigned to each application through the peer-review assessment a final ranking of the applications will be produced. All applicants will be informed about the outcome of the peer-review assessment and their place in the final ranking as soon as the review panel makes its recommendations.
A number of top scoring applicants from each category will be invited to the next phase – a competency interview. The interview will be carried out in person or via teleconferencing facility.
The interview stage provides an opportunity to meet the candidates and ensure that they have all the competencies required to implement the proposed project. It will also give the candidates an opportunity to address any potential inconsistencies in the proposal and to learn more about UCD and the wider environment.
The final mark for each application will be comprised of the score for the written proposal and the interview with 50% weighting for written proposal and 50% weighting for the interview.
UCD Human Resources will issue letters of offer to the successful candidates based on recommendations from the Interview Selection Board.
It is expected that successful Fellows will start the Fellowship at the earliest convenience within four months of acceptance. Given that transnational mobility is a key feature of the programme, UCD recognises that additional time may be required to allow a Fellow to complete their previous activities before the move to UCD. Consequently, the starting date for each Fellow will be negotiated on individual basis by the Fellow in question and UCD.
All candidates have a right to a redress procedure if they feel that there has been a shortcoming in the way their proposal was evaluated and that this shortcoming may affect the final decision on whether to fund it or not, or if they believe that the results of eligibility checks are incorrect.
To avail of that procedure a candidate needs to submit a request for redress. The requests for redress will be examined by a specially formed internal UCD Committee.
Redress requests must be:
Once the request is submitted by an applicant, the review Committee will review the case. If there is clear evidence that a shortcoming has occurred that could affect the eventual funding decision, the proposal will be re-evaluated.
This procedure is solely concerned with the evaluation and/or eligibility checking process. The committee will not call into question the scientific or technical judgement of appropriately qualified experts.
Only one request for redress per proposal will be considered by the Committee. All requests for redress will be treated confidentially.