Internal Communications Channels
Need to communicate a message to students or staff?
There are a number of channels available depending on the content and target audience. Below is a short description of each channel and its primary audience. For further guidance please contact Mark Simpson, Internal Communications Manager, UCD University Relations Office, ext 1519 or email mark.simpson@ucd.ie
- UCD website
- UCD Staff E-zine
- UCD Noticeboard
- UCD Events Calendar
- Community Screens
- UCD Broadcast email
- Vice-President for Students Fortnightly Email
- UCD Students’ Union Fortnightly Email
The UCD website is primarily an outward facing communications channel designed to engage specific external stakeholders (government, funding agencies, partner universities, public, prospective students etc) both within Ireland and oversees. In general, specific operational information for staff and students should be placed on internal facing areas (intranet) such as UCD Connect, Blackboard, Student Information System (SIS) or specific intranet pages. If you have news you want to be considered for the homepage please click here.
The UCD Staff E-zine is designed to provide staff with a concise, periodic e-zine that collates operational information from units and provides it in a clear and quickly read format.
The e-zine, issued monthly (first Tuesday of the month) during the academic year, contains descriptive headlines, short explanations and links to further detail. The e-zine will be limited to one page in length. The aim is to provide information that can be quickly scanned, with the reader then clicking on to the relevant unit's site to gain more details. Units will post information to their own website and provide a summary for the e-zine (to a given word count). Some units may decide to maintain their own newsletter, utilising the consolidated e-zine as required. Others may cease production or shelve plans to develop one in favour of providing content to the consolidated version.
Submission: via email to mark.simpson@ucd.ie containing a descriptive headline, body text (40 words max) and link to item on units website (this does not have to be on a dedicated news section).
UCD Noticeboard
The UCD Information Bulletin, which was published periodically, has now been superseded by the UCD Notice Board which publishes dynamically online via UCD Connect, creating a central location to post information for all students and staff. Staff and students may publish notices under 6 categories by using the submit a notice function on the UCD Notice Board (connect username and password required). Click here for more details.
The Notice Board accepts a limited number of accommodation notices from non-UCD staff and students. Click here for more details.
UCD Events Calendar
The UCD Events Calendar centrally publishes events organised by UCD Colleges, Schools, Units, Club or Societies or major event taking place on campus and of interest to the UCD community. All events published should be open to UCD students/staff or members of clubs/societies or the general public. To submit an event choose the submit an event tab on the events calendar (Connect username and password required).
Community Screens
Currently there are 5 electronic information screens linked centrally (2 Newman Building, 2 Tierney Building and 1 Daedalus Building). The purpose of the screens is to carry notices of interest to the community as well as to give building specific information. If you wish to have a notice considered for display please contact Mark Simpson, Internal Communications Manager, UCD University Relations Office, ext 1519 or email mark.simpson@ucd.ie
The use of all staff/student broadcast emails is restricted so as to maintain the value of this communications channel and is normally issued at the request of President/Vice-Presidents. Broadcast emails are used to deliver information that impacts the majority of those to whom it is issued or critical information about campus operations. Broadcast emails are issued via the University Relations Office.
Vice-President for Students Fortnightly Email
The Vice-President for Students, Dr Martin Butler, issues an email directly to all students every fortnight during term time. This covers the whole spectrum of student life at UCD and highlights important information, developments and events in an easily accessible newsletter format. If you wish to submit student focused information for consideration email vpstudents@ucd.ie.
Students’ Union Fortnightly Email
The UCD Students’ Union issue a similar email newsletter in the alternate weeks to the Vice-President’s newsletter during term. Please contact the UCD Students’ Union
