This module will provide advice and facilitate teams to collectively discuss, and agree, on the best structure to make the most effective use of meeting times.
Click on the button below to download the Effective team meetings module package, which contains detailed information including instructions on how to run the workshop session, facilitator notes, and handouts.
Please click the links below to download a modified version of this module which teams can use to conduct sessions via video conferencing rather than in-person.
Effective Team Meetings remote session outline
Effective Team Meetings remote handouts
When running this remote module, participants may need to be separated into sub-groups for discussions. Please view this brief video conferencing note for guidance on how to do this.
Note that your organisation may have policies on which video conferencing tools are permitted to be used.
In addition to advice on structuring and planning team meetings, this module also provides a platform for the team to consider what will work well for their needs, and agree upon a meeting structure going forward.
The outcomes of the module are a set of inputs from team members on format, structure, and what should be discussed at regular team meetings, as well as actions to be taken to make these a reality.
1-2 team members can facilitate discussions and ensure everyone has the opportunity to contribute. One facilitator can act as whiteboard/flip chart scribe to collect ideas and identify common themes from discussions.
The session is structured as follows:
- Introduction and icebreaker (10 minutes)
- Discussion of values and what are the values we want our team to embody (5 minutes)
- Group exercise (15 minutes)
- Group feedback (5 minutes)
- Group discussion (20 minutes)
- Session feedback and close (5 minutes)
Team performance and coordination benefit from regular team meetings. Taking the time to come together and reflect on how they do their work enables teams to improve their effectiveness, productivity, and innovation.1,2
References
- Widmer PS, Schippers MC, West MA. Recent developments in reflexivity research: a review. Psychologie des Alltagshandelns. 2009;2(2):2-11.
- Konradt U, Schippers MC, Garbers Y, Steenfatt C. Effects of guided reflexivity and team feedback on team performance improvement: The role of team regulatory processes and cognitive emergent states, European Journal of Work and Organizational Psychology 2015;24(5):777-795