Teaching and Assessment FAQs for Faculty

All information was reviewed and updated where necessary on Monday 7 March 2022.

On Campus Teaching 

What is lecture capture? 

Lecture capture is a broad term describing the capturing of teaching content, for example the recording of a session that would normally take place in a lecture theatre or classroom. Content can be recorded in a live situation or recorded in advance and shared with students through the VLE. UCD during the academic year 2020/21 has made a significant investment in lecture capture technology with a view to enhancing our broad based approach to supporting our students learning.

Do I have to use lecture capture? 

The University encourages the appropriate use of lecture capture to support students in their learning and study and review. Schools will consider how best such approaches can be incorporated into their existing teaching portfolios and approaches. Lecture capture is provided to supplement the student experience and will not replace student contact hours. Schools are expected to continually review and evaluate their experience in the use of lecture capture to ensure that it enhances student learning.

Is there guidance on using Lecture Capture? 

Yes. Guidance on using lecture capture can be found here.

If students are expected to attend live sessions, why it is recommended that I record my lectures? 

It is recommended that you record all ‘live’ sessions and make them available afterwards to students for purposes of catch-up, revision and where English is not a student’s first language. If this is not possible, you should ensure that equivalent learning materials are available for students. Some students temporarily may not be in a position to attend for various reasons including contracting COVID-19 or being required to self-isolate as a close contact and the use of lecture capture will support these students to continue their studies during these absences.  Lecture Capture will meet the need to provide accommodation under extenuating circumstances.

Do I have to pre-record learning materials? 

Faculty are best placed to judge when it is appropriate to pre-record learning materials.  For further info see TEL Quick Guide – Prerecording Lectures and Screencasts.

Where do I make my lectures and materials available for students?

All lectures and learning materials must be made available in Brightspace. These include module information, learning materials, activities and assessments. For module design and structural considerations refer to the UCD Teaching and Learning guide on Module Design in Brightspace For support with the most common tasks in Brightspace please click here.

What types of materials do I make available to students on Brightspace? 

You should make available the materials that will best support your students’ learning during this period. This will include some of the following examples pre-recorded lectures/videos, narrated PowerPoint slides, case studies, readings, discussion forums, quizzes, and online group activities.

Do I have to contact students about my module?

Yes. You should contact your students directly to communicate your plans for teaching delivery and explain the approach that you have outlined in your module descriptor.


What are Extenuating Circumstances?
All the relevant information is available here.

Does the late submission of coursework penalty still apply?


Am I still expected to give feedback to students within a 20-day time frame as per the regulations?


If an end-trimester terminal examination is being replaced by another kind of assessment – e.g. a learning journal – is there still a requirement for feedback?

Yes. There are a range of feedback options in Brightspace that facilitates feedback. UCD Teaching and Learning provides very good resources in relation to giving Technology Enhanced Feedback. They can be accessed here.

Teaching and Learning Online

Can I use Zoom for teaching?

Yes, Zoom can be used for teaching and is the virtual classroom approved by the university for 2021/2022 for classes that are scheduled to be delivered online. 

Where are Faculty Virtual Classroom Guidelines located?

Faculty guidelines are available on the UCD Teaching and Learning website: Guidelines for Faculty on Using the Virtual Classroom.

Where are Student Virtual Classroom Guidelines located?

All students have been provided with a copy of the guidelines on their Brightspace. Student guidelines are available on the UCD Teaching and Learning website: Guidelines for Students on Using the Virtual Classroom.

Can lecturers elect to move in-person lectures online if, for example, turnout to live lectures is poor? 

No. Faculty cannot move lectures online due to poor attendance at live lectures. It is very important that the students’ timetable is adhered to for all students and especially for those who do come to lectures. Using lecture capture will facilitate students who do not attend to access the lecture at a later date.


What are the arrangements for assessment this trimester? 
All assessment related FAQs can be located here.

Online Resources and Environment

Must online resources be provided for tutorials that are delivered in person to small groups of students? If a student is unwilling/unable to attend a tutorial, should online resources be provided?

Students should be supported in every way possible to enhance their teaching and learning experience.  This is contextually based and Schools/Modular Coordinators are best placed to determine their approaches with reference to small group teaching and meeting the needs of students who are unable to attend.  The provision of online resources is recommended but not required for small groups of students.

Under GDPR we are not allowed to hold student personal data without their express consent. Students have the right to object, for example, to their questions in a live lecture being recorded and to request deletion of same. How can we accommodate such requests?

Lecture capture as it is currently organised focuses on the podium and not on the class.  Guidance on using lecture capture is located here. The procedures around lecture capture should be made clear to students at the start of the lecture.