ENERGY21 Programme
Marie Sk?odowska-Curie COFUND Action

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Frequently Asked Questions

UCD ENERGY21 Programme: Frequently Asked Questions for download

Fellowship Call

How many Fellowships are available?
The Programme will fund 21 Fellowships in total across three calls.

What is the duration of a Fellowship?
All Fellowships funded under this Programme have duration of two years.

What research fields does UCD ENERGY21 Programme cover?
The proposals should relate to a broad area of Energy Systems Integration. The specific research fields are listed in Fellowships section. 

What is the deadline for application submission?
The deadline for submission of applications under Call 1 is Tuesday, 30th September 2014. The exact deadlines for Calls 2 and 3 will be published on the Programme website in due course. The expected deadline for Call 2 is November 2015 and for Call 3 – April 2016.

What is the salary and mobility allowance for these positions?
Each Fellow will receive a yearly gross salary in a range between €42,065 and €65,010 depending on the type of Fellowship – for more details on the types of Fellowships and their funding levels please go to Fellowship Funding section of the website. Additionally, each Fellow will also receive a yearly mobility/travel allowance of €9,210 and yearly contribution to research costs of €17,000.

What are the different types of Fellowships available in the Programme?
ENERGY21 Programme offers three types of Fellowships:
Incoming Fellow Level 1 for Incoming candidates with 0-3 years post Phd experience
Incoming Fellow Level 2 for Incoming candidates with 3+ years post Phd experience
Reintegration Fellow Level 3 for Researchers who meet the following criteria: (i) hold a doctoral degree; (ii) have carried out research in a Third Country for at least 3 years in the last 5 years at the time of the deadline for submission of proposals; and (iii) were resident in Ireland for over four years before the commencement of their research in the Third Country.


Is UCD ENERGY21 Fellowship Programme open to applicants from any country?
Applicants from any country in the world can apply for all three types of Fellowships, provided that they meet mobility criteria for the Fellowship type appropriate for them. Applicants for Incoming Fellowships Level 1 and 2 at the time of the deadline for submission of proposals, they shall not have resided or carried out their main activity (work, studies, etc.) in Ireland for more than 12 months in the 3 years immediately prior to the deadline for submission date. Compulsory national service and/or short stays such as holidays are not taken into account. Applicants for the Reintegration Fellowships should meet the following criteria: (i) hold a doctoral degree; (ii) have carried out research in a Third Country for at least 4 years in the last 6 years at the time of the deadline for submission of proposals; and (iii) were resident in Ireland for over four years before the commencement of their research in the Third Country.

Is there a restrictive criterion related to countries a researcher is currently working in when applying for the Reintegration Fellowship scheme?
Researchers who wish to apply for the ENERGY21 Reintegration Fellowships must must have been resident in Ireland for over four years before the commencement of their research in the Third Country and hold a doctoral degree. In addition, researchers must have worked for at least 3 years in the last 5 years in an Other Third Country at the time of the deadline of the call they apply for. Third countries are countries which are neither EU member states or third countries associated with FP7.

Is there an age limit for Incoming Fellows and Reintegration Fellows applying for the UCD ENERGY21 Fellowships?
ENERGY21 Programme has no age limit for any researchers applying for its Fellowships. Applicants have to meet the specific eligibility criteria outlined in detail in the Eligibility Criteria section of the website, but age is not one of them.

Can someone with research experience but without a PhD apply?
Researchers who apply for ENERGY21 Incoming Fellowships Level 1 and 2 must, at the time of the call deadline, be in possession of a doctoral degree or have at least 4 years of full-time equivalent (FTE) research experience. All candidates for reintegration scheme must be in possession of a doctoral degree.

At least four years of full-time equivalent (FTE) research experience applies to researchers who have been working on their PhD for at least four years and are near completion and those who have four years of full time experience in research, but are not working towards PhD completion (examples of such researchers include: someone with MD (medical doctor, which is not considered equivalent to a PhD in the Marie Curie Actions) or a research assistant in academia or industry).

How can I calculate required research experience when applying for Fellowships under ENERGY21?
All research undertaken after the researcher has gained a university degree/diploma giving them access to doctoral studies (the degree/diploma must entitle the holder to embark on doctoral studies without having to acquire any further qualifications) can be counted. Research experience in an organisation where research activity was only part of applicant’s duties will not be counted as full time research experience. Applicants lacking the requisite years of full-time postgraduate research experience by the deadline for the submission of proposals are not eligible.

What is the PhD completion date that I should use to determine the length of my post-PhD experience? 

The PhD completion date to be used to calculate the length of applicant’s post PhD experience is the viva date, provided that the researcher has successfully passed the viva and has been recommended for the PhD award as a result of it. 

I have taken a career break, but would like to return to research, can I apply?
UCD wishes to encourage those researchers who have temporarily left research to return to their research careers. UCD also wishes to value those working experiences that do not qualify as pure ‘research experience’, but that nevertheless are valuable experiences in the researcher’s career, such as periods in project management. UCD also wishes to value research experience in other sectors, such as industry, where applicants may not have been in a position to publish in peer-reviewed journals. Therefore, career breaks of up to 5 years are taken into account.

Career breaks include parental leave, maternity leave, caring leave, or periods of working in an industrial or governmental/public sector setting where the applicant was not in a position to publish peer-reviewed publications, or periods spent working in a purely teaching position where the applicant was unable to continue their research.


How are applications submitted?
Applications for the ENERGY21 Programme will be accepted only through the online application system, which will be open on the Programme website during the submission phase of each Call.

Can I simultaneously submit applications to ENERGY21 and other Marie Curie programmes?
Yes, but if you are successful you will have to choose one of them in case they overlap.

Do I need to submit documentation certifying the fulfilment of the requirements of the call (e.g. PhD certificate, etc.)?
No, this documentation is not needed at the application submission stage. Successful candidates will be required to present it prior to accepting the grant.

In what language should the applications be submitted?
Only applications written in English will be accepted.

Should the proposal include a detailed list of publications or is it enough to note the cited references in footnotes? 
It is sufficient to note the references of the proposal in footnotes. A list of publications and project relevant references can be submitted as part of the proposal; however, it is not mandatory.

What should I do if I am not sure whether my subject is eligible for funding under ENERGY21 Programme? 
Please send the Programme Manager a short project summary by email. The Programme Manager will respond to you within a few days to let you know whether you can apply. 

Is it possible to update my application or to submit additional material/information after the call deadline?
No, it is not possible for any applicant to submit additional material or information once their application has been submitted and online application system is closed. 

What happens to my submission if it is incomplete? 
Completeness of the application will be checked at the eligibility checking phase. Incomplete submissions will be deemed ineligible. Applicants can resubmit their application under the future ENERGY21 Calls in 2015 and 2016.

How will project proposals be evaluated?
All eligible applications will be sent out for external international peer-review. Each application will be evaluated by three independent assessors. More details on the evaluation procedures can be found in the Application Process section and Call Documentation.



Should my PhD diploma be translated to English?
Applicants are not required to submit their diplomas with their application. They will be asked to submit their diploma and other relevant documentation only if successful. In such case, diploma and other documentation is required to be translated into English.

If I win an ENERGY21 Fellowship, when can I start?
It is expected that successful Fellows will start the Fellowship at the earliest convenience within four months of acceptance. Given that transnational mobility is a key feature of the programme, UCD recognises that additional time may be required to allow a Fellow to complete their previous activities and move to UCD. Consequently, the starting date for each Fellow will be negotiated on individual basis by the Fellow in question and the UCD Energy Institute.

Where can I carry out the UCD ENERGY21 Fellowship?
UCD ENERGY21 Fellowships can only be carried out at UCD, Dublin, Ireland, with the exception of the outgoing phase.

Is there any limit on countries, in which the outgoing phase of the Fellowship can be carried out?
The mandatory outgoing phase can be carried out in an organisation located in any country in the world. However, the choice of the Outgoing Host Organisation has to be based on its appropriateness to Fellow’s research, training and professional career development.

Can I start my fellowship before obtaining my PhD diploma?
All Fellows need to be in a possession of a PhD diploma at the time of the start of their Fellowship. The only exception includes researchers with at least 4 years of full-time equivalent (FTE) research experience who at the time of application were not enrolled on a doctoral Programme and are not working towards a PhD completion.


Can I reapply if my application has already been refused? 
Yes, you can apply again under future ENERGY21 Calls. 

Will I be informed about the reasons for refusing my application? 
All applicants will receive feedback on applications submitted, including results of the eligibility check, final score and qualitative assessment from the external peer-review process.

When will I receive information on whether or not I will be offered a Fellowship?
It is expected that the final phase of the selection process, interviews, will take place in January 2015 for Call 1. Offers to the successful applicants will be made by the UCD Human Resources department shortly after the Selection Committee makes its recommendations.

Where can I find practical information about living and working in Ireland?
Information about living and working in Ireland can be accessed from multiple sources. For information on work related matters please go to the Working Environment and Support Services for Fellows sections of the ENERGY21 website. For more information about living in Ireland and Dublin please go to the Resources section of the website. 

Co-funded by Marie Sk?odowska Curie COFUND Action of the European Union. This project has received funding from the European Union’s Seventh Framework Programme for research, technological development and demonstration under grant agreement no “609401”.