Definition: How you perceive your gender, as opposed to your legal and/or birth sex.
Further Information: Required for anonymised diversity reporting, monitoring and analysis
Who has access to the data: EDI Unit
All University employees are invited to update or amend their diversity data confidentially and voluntarily in Core ESS Diversity screen. The development of this screen marks a significant move forward for the University in the area of Equality Diversity and Inclusion (EDI). This is the first time that the University will collect data across all nine equality grounds for existing employees and it is hoped that this new tool will assist us in getting a clearer understanding of the diversity makeup within the University community and to help us achieve our EDI and University strategic objectives.
To update your diversity details please follow the instructions below:
* If you do not click save, any details which you have updated will not be save
For further support on the Employee Self-Service (ESS) Screen please vist the ESS page
Where an employee has already input their diversity information at the time of application for a role (through UCD’s Diversity Monitoring Tool) this information will updated automatically on the Core ESS Diversity Screen upon taking up employment within UCD. Nevertheless, we would encourage all employees to review their diversity details regularly to ensure they are correct and up to date.
If you have problems logging in or don't know your university username or password, please contact the HR Helpdesk via email to hrhelpdesk@ucd.ie If you have any questions about the information shown in Employee Self Service Diversity Screen, please contact the EDI unit via email to edi@ucd.ie.
The collection of EDI data has become an increasing priority within the higher education sector, with a recent announcement of the Higher Education Authority (HEA) that it will be compulsory for third level institutions to provide an annual breakdown of certain diversity details relating to their employees. UCD will be among the first institutions to launch a tool of this type.
The data collected through the ESS Diversity Screen will be used as follows:
For further information please see the EDI Strategy and Action Plan and to View University’s Equality Policies, please visit: UCD EDI Policies
Protecting personal data is of paramount importance to us, we take data security seriously. Access to your personal data provided on the diversity screen is limited to the EDI Unit and the below:
The EDI Unit will retain anonymised and pseudonymised statistical data for as long as necessary to fulfil the legal purposes for which is has been collected. If you have any concerns in relation to how your personal data is being processed as part of the Core Employee Self Service Diversity Screen, we would appreciate if you could contact the EDI Unit as a first port of call. We will do our very best to discuss any concerns, and we are here to reassure you about our commitment to protect your privacy. Please email edi@ucd.ie. You also have a right to report any concerns you have in relation to the processing of your personal data by the EDI Unit by emailing gdpr@ucd.ie.
Finally, you have the right to lodge a complaint with the Supervisory Authority, in Ireland the DPC if you have serious concerns that your rights as a data subject under the GDPR have been breached. However, we really wish to help, and would encourage you to contact the EDI Unit with any initial queries. Details of how to lodge a complaint can be found on the Data Protection Commission’s website.
Further details on the HR data privacy policy can be found by following the GDPR link in the HR A-Z.
Currently, you can update the following diversity information which is located under the diversity section of the ESS screen:
Definition: How you perceive your gender, as opposed to your legal and/or birth sex.
Further Information: Required for anonymised diversity reporting, monitoring and analysis
Who has access to the data: EDI Unit
Definition:Who you are emotionally and sexually attracted to
Further Information:Required for anonymised diversity reporting, monitoring and analysis
Who has access to the data: EDI Unit
Definition: Day, Month & Year you were born
Further Information:Required for anonymised diversity reporting, monitoring and analysis
Who has access to this data: EDI Unit
Definition: The group to which you perceive you belong, as defined by ancestral, cultural, religious, linguistic and/or racial background, rather than your nationality or citizenship
Further information: Required for anonymised diversity reporting, monitoring and analysis.
Who has access to this data: EDI Unit
Definition: The country of which you may be a national and are legally allowed to reside
Further information: Required for anonymised diversity reporting, monitoring and analysis.
Who has access to this data: EDI Unit
Definition: An organised religion (eg Christianity, Judaism, Islam etc.) to which you belong or a religious or philosophical belief (e.g. Humanism, Atheism) that you hold, or having no religion or belief.
Further information: Required for anonymised diversity reporting, monitoring and analysis
Who has access to this data: EDI Unit
Definition: The distinct options that describes your relationship with a significant other. Married, single, divorced, and widowed are examples of civil status.
Further information:Required for anonymised diversity reporting, monitoring and analysis
Who has access to this data: EDI Unit
Defination: Whether or not you have day-to-day caring responsibilities for children and/or adults
Further Information: Required for anonymised diversity reporting, monitoring and analysis
Who has access to the data: EDI Unit
Definition: Whether or not you have a physical and/or mental health condition or impairment which has a substantial and long-term adverse effect on your ability to carry out normal day-to-day activities.
Further information: Required for anonymised diversity reporting, monitoring and analysis.
Who will have access to this data: EDI Unit
Definition: The Category of disability/long-term health condition you may have.
Further information: Required for anonymised diversity reporting, monitoring and analysis.
Who will have access to this data: EDI Unit