The Finance Systems team manage the following financial systems:
eProcurement is an online requisitioning system through which staff can requisition goods and services from third party suppliers. The system allows staff to raise and/or approve requisitions and keep track of those requisitions through the Workflow Enquiry and Enquiries reporting functionality. The Paperclip functionality can be used to upload documentation, showing compliance with the University's procurement policy.
Any queries on the Procurement policy, approved suppliers and any framework agreements should be directed to the UCD Procurement & Contracts Office.
eFinancials is a comprehensive suite of fully integrated web-based financial management applications designed to address the University's requirement for providing a highly functional and reliable financial management system.
Core modules include General Ledger, Accounts Payable, Accounts Receivable and Purchase Order Processing. eFinancials also interfaces with most of the University's other business systems such as Banner, Core|Pay, Core|Expenses, RMS and InfoHub.
eFinancials v5.01 requires the installation of Java, please contact the Finance Systems team for the correct version.
eFinancials can be accessed using Internet Explorer from UCD Connect.
eFinancials can also be accessed by all other browsers from the Web Start url: www.ucd.ie/efinancials. Please note when the Web Start url is accessed, a JNLP file will automatically download, simply click on this file to launch eFinancials.
Paperclip, available in both eProcurement and eFinancials, facilitates the uploading of documentation. This functionality is used to ensure compliance with the University's procurement policy as it allows all users to upload their supporting documentation, such as verbal/written quotes etc.
Please note Paperclip, within eProcurement, can be accessed off campus via the Staff Virtual Private Network.
Document Imaging is a module within the Finance System which turns documents into images for electronic storage. DbCapture enables the Accounts Payable team to automatically caputure data by using advanced OCR technology. DbArchive enables users to view the documentation relevant to their orders such as Purchase Orders and scanned images of matched invoices.
Document Imaging is available in eFinancials and within the Enquiries section of eProcurement.
Supplier Self Service is a portal which allows registered suppliers access to transactions on their UCD Account, enabling them to make real-time on-line enquiries on the status of orders, invoices and payments. Follow your Invoice with Supplier Self Service on Supplier Payments gives all the relevant information on how to register to access the system.
The following business systems interface into eFinancials:
- Banner - Student Fees
- Core - Core Pay, Core Expenses
- InfoHub - Electronic Payments, Research Scholarships, Accommodation, Student Health, Credit Card Payments
If you have any queries about any of the systems listed please contact the Finance Systems team.