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User Account Management - System Access

User Account Management - System Access

In order for access to be provided, an access request form needs to be completed for each of the relevant systems.  For auditing purposes the form(s) need to be completed fully and signed off by the relevant authority.  

Completed forms can be returned to the Finance Systems team at finance.systems@ucd.ie.

Download access forms:

Further information regarding access and authorities:

eProcurement

New Users

To be provided with access to eProcurement, the eProcurement New User Access Application Form must be completed. Applicants cannot authorise their own permissions, where the budget holder is the applicant authorisation from the personnel on the next level of the spend authorisation's table is required.

Spend Threshold Authorisations

The thresholds detailed in the table below can be applied to the user's permissions to raise or approve a requisition within eProcurement once the appropriate Authoriser(s) has provided approval.

*Self-Approval of requisitions is not granted as a standard user permission. This is in accordance with best practive procurement guidelines segretating the duties of the requester and approver. If Self-Approval is required, the purpose for the permission must be stated and approved by the appropriate Authoriser as noted within the table below.

**Thresholds lower than €10,000 can be applied where deemed appropriate by the Head of School/Unit, Project Leader or Budget Holder.

Threshold School/Unit Budget Research Funds Other Funds
Up to €10,000 HOS/U, or CFM Project Leader Budget Holder
€10,001 - €60,000 HOS/U, or CFM Project Leader Budget Holder & HOS/U, or CFM
€60,001 - €100,000 HOS/U or CFM & CP/VP Project Leader & HOS/U or CFM HOS/U/CFM & CP/VP
€100,001 - €209,000 HOS/U or CFM & appropriate member of UMT HOS/U or CFM & appropriate member of UMT HOS/U or CFM & appropriate member of UMT
Over €209,000 Appropriate member of UMT & Bursar Appropriate member of UMT & Bursar Appropriate member of UMT & Bursar
Role Amendments

If access to additional cost centres or research projects are required after your role has been set up please complete the eProcurement Change Request Form with the requirements, and return once authorised to finance.systems@ucd.ie. The Finance Systems team will advise once request has been processed. Please note the same athorisation matrix as above applies.

Changing Roles

Please contact the Finance Systems team if you change your role within the University. You will need to complete an eProcurement Change Request Form as above, noting if there is an existing user in this role and date of change. Please return authorised form to finance.systems@ucd.ie. The Finance Systems team will advise once request has been processed. Please note the same athorisation matrix as above applies.

eFinancials

New Users

To be provided with access to eFinancials, the eFinancials New User Application Form must be completed.

Role Amendments

If access to additional cost centres or research projects are required after your role has been set up please comlpete an eFinancials Change Request Form. Please return authorised form to finance.systems@ucd.ie. The Finance Systems team will advise once request has been processed. 

Changing Roles

Please contact the Finance Systems team if you change your role within the University. You will need to complete an eFinancials Change Request Form as above, noting if there is an existing user in this role and date of change. Please return authorised form to finance.systems@ucd.ie. The Finance Systems team will advise once request has been processed.

InfoHub Reporting

New Users

To be provided with access to the relevant Financial reporting information on InfoHub, the InfoHub Reporting Access Application Form must be completed. Please return authorised form to finance.systems@ucd.ie. The Finance Systems team will advise once request has been processed.

UCD Finance Office

1st Floor Tierney Building University College Dublin Belfield Dublin 4 Ireland
T: +353 1 716 7777