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F.A.Q.s

F.A.Q.s 

EProcurement is an online requisitioning system through which staff can purchase goods or services from 3rd party suppliers. The system feeds through to eFinancials where the Purchase Order is created by the Buyer and sent directly to the supplier.

You need to complete an  and return it to Finance Systems.

Finance Systems run an eProcurement training session every month which you can book through InfoHub. There are also eProcurement User Guide with very useful FAQ's and eProcurement Video Training Guides (Video Guides coming soon).

Contact Finance Systems with all technical queries relating to user access, approval limits, browser issues, difficulties logging in, etc. Include in the email a detailed description of the problem you are experiencing and your contact details.

The Buyer in each department is authorised to raise Purchase Orders from an approved requisition only.  Email purchasing@ucd.ie for details of the Buyer in your area.

All invoices need a valid Purchase Order number in order to be paid. A requisition needs to be raised and approved in eProcurement for a PO to be issued. The supplier delivers the goods/services as requested on the PO and sends the invoice directly by email to invoices@ucd.ie or by post to the following address: 

Payments Manager
Finance Office
First Floor, Tierney Building
Belfield, Dublin 4
Ireland  

Supplier invoices should never be sent to any address outside the Finance Office or to any other email address. 

Accounts Payable staff will scan the invoice onto the system. On satisfactory receipt of the relevant goods/services, the PO should be receipted in eProcurement by the Requisitioner and the invoice will be matched for payment by the Accounts Payable Team.

Only the Buyer of each department can request a new supplier to be set up on the system. The Buyer must complete the Supplier Set-Up Form  and return to Supplier Set-Up. Requisitioners should review the list of Contracted Suppliers available on the Procurement Office Intranet and consult their Buyer about other existing suppliers before requesting a set-up.

You can view UCD approved suppliers on the Procurement website. You Connect username and login is required to access this information. All other suppliers are listed in eProcurement.

There are three full time Buyers in the Purchasing Unit who can provide essential cover on request by emailing purchasing@ucd.ie for details.

UCD's VAT number is IE6517386K

UCD Finance Office

1st Floor Tierney Building University College Dublin Belfield Dublin 4 Ireland
T: +353 1 716 7777