FAQs for Incoming Exchange Students
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Updated Wednesday 1 December 2021

These Frequently Asked Questions have been updated for Incoming Exchange students who will commence their studies at UCD in 2021/22.

We will update this page as more information becomes available, so please check back regularly.

If you have any immediate concerns or need some help, please contact us by emailing incoming.exchanges@ucd.ie

You can also reach us at incoming.erasmus@ucd.ie

Planning your Exchange in 2021/22

For the time being, we are preparing for student exchange to go ahead as normal in the Autumn Trimester 2021. Any further updated information will be communicated in due course when available.

All new exchange nominations and applications for study at UCD will be treated as normal, irrespective of where you are from or currently reside.
We are monitoring the situation closely and will update these FAQs as more information about the Autumn Trimester becomes available.
Our advice is that you check back with your home university’s latest advice and guidance about international travel
.

Yes, if approved and nominated by your home university – please still apply as the situation in all countries is likely to change over the next few months. We will continue to welcome applications from students nominated by their home university to take part in the exchange programme. If your application is successful, we will be in touch with you about the next steps leading up to registration. We will continue to follow public health guidelines and will be sure to notify any affected applicants should alternative arrangements apply.

If you contract COVID-19 before you are due to travel to Ireland for the start of your course, you should not travel, and should follow the local health advice. You should wait for clear medical advice that you are no longer contagious before you consider travelling.

You should contact UCD and inform us of your situation. We are currently investigating options for our students who cannot make it to UCD for the beginning of the September 2021 trimester.

Arrival in Ireland

Everyone arriving in Ireland must complete a Passenger Locator Form before boarding a flight or taking a boat to Ireland.

You must also have one of the following when you arrive in Ireland:

  • An EU Digital COVID Certificate that shows you are fully vaccinated with an EMA approved vaccine, or have recovered from COVID-19 in the past 180 days
  • Other acceptable proof that you have been fully vaccinated with an approved vaccine, or you have recovered from COVID-19
  • Proof of a negative RT-PCR test taken no more than 72 hours before your arrival

From Friday 3 December 2021, all arrivals aged 12 and over who are fully vaccinated or recovered from COVID-19 must provide either of the following:

  • A negative or not detected antigen test (taken within 48 hours before arrival)
  • A negative or not detected RT-PCR test (taken within 72 hours before arrival)
  • The test result must be certified and not self-administered

If you are not fully vaccinated or recovered, you must show a negative or not detected RT-PCR test taken within 72 hours before your arrival.

People arriving in Ireland do not need to quarantine, unless they have been in certain countries in southern Africa.

For further information, please review the guidelines provided here.

 

As the COVID-19 pandemic evolves, UCD continues to operate in line with public health guidelines along with sectoral responses to supporting international students within Higher Education. 

We will provide guidance and support to incoming international students in relation to airport arrival, immigration procedures, transport, accommodation, quarantine requirements, private facilities for COVID-19 testing, and how to access student support services if required. 

Please refer to the UCD academic term dates for 2021/22 when planning your arrival in Ireland. You should also consider the following aspects when planning your travel:

  • Date on your entry visa (if you are travelling from a visa-required country).
  • Accommodation move-in dates (on-campus or off-campus).
  • Any periods of quarantine which may be required on arrival.

At present, there is no requirement for you to inform UCD Global about your travel itinerary, however you may be asked to confirm your arrival date and time by UCD Residences if you will be living on campus. 

You should aim to arrive in time for the start of term and have accommodation arrangements in place for when you arrive. 

In terms of transport on arrival, you can find more information about public transport options from Dublin Airport via this website.

From Friday 3 December 2021, all arrivals aged 12 and over who are fully vaccinated or recovered from COVID-19 must provide either of the following:

  • A negative or not detected antigen test (taken within 48 hours before arrival)
  • A negative or not detected RT-PCR test (taken within 72 hours before arrival)
  • The test result must be certified and not self-administered.

If you are not fully vaccinated or recovered, you must show a negative or not detected RT-PCR test taken within 72 hours before your arrival.

People arriving in Ireland do not need to quarantine, unless they have been in certain countries in southern Africa.

For further information please review the information on this website.

Students are not required to be vaccinated to study at UCD but we recommend that you should avail of an approved vaccine before your departure for Ireland and commencement of your studies.

Yes. Any international students that require a COVID vaccination can get this free of charge in Ireland, via the national vaccination programme. The following webpages have useful information for students:

If you have a PPS number, you can use the online registration portal to book your vaccination: https://vaccine.hse.ie/

If you don't hold a PPS number, you will need to use the telephone registration helpline to register for a vaccination appointment: 1850 241 850 from Monday-Sunday, 8am-8pm. Alternatively, you may wish to avail of vaccination walk-in clinics when they are available (PPS numbers are not essential to avail of this service).

You will need to be residing here in Ireland in order to book a vaccination appointment, and the health service will not permit you to book an appointment in advance, before your arrival here. You will be required to bring photo identification and proof of address with you when attending your appointment.

Although a PPS number is currently not required to book a vaccination appointment, it is recommended that you apply for a number when you arrive in Ireland to give you better access to the Irish public health care system and other public services. gov.ie - Get a Personal Public Service (PPS) Number (www.gov.ie)

Details about on-campus accommodation options are available on the  UCD Residences website including an updated set of FAQs for international students. You can also find information about off-campus options through the UCD Accommodation Pad website.

UCD recommends that all international students have the following documents in your hand luggage when you arrive in Ireland and are ready to present them at Immigration Control:

  • Passport (with your valid entry visa if you require one)
  • UCD Offer Letter (new students) or Certificate of Attendance (continuing students)
  • Accommodation details 
  • Prior to travel, please complete the online Irish Government COVID-19 Passenger Locator Form. Please note that failure to complete the form could result in the issuing of penalties
  • Written confirmation of your COVID-19 test results (if required)
  • Written confirmation of COVID-19 vaccination if you have already received a vaccine (please check that your vaccination is recognised in Ireland)

In addition, non-EU students should have the following additional documents to hand:

  • Evidence of private medical health insurance with detailed coverage information
  • Evidence of tuition fees paid, scholarship or sponsorship details or US Financial Aid (if applicable)
  • Evidence that you have access to at least €3,000*
  • All documents should be originals and, if in a language other than English, accompanied by a translation. Further information about immigration procedures is available on our Visas and Immigration page.

*Students can provide a recent bank statement upon arrival into Dublin. This bank statement can either be in paper form or produced on a device as long as the student is certain that they can access this documentation upon arrival. The translation of a bank statement is not necessary as long as the name of the student is present and the amount in the bank is clear and follows the Eastern Arabic numerical system of 0,1,2,3,4,5,6,7,8,9.

However, if the numerical system is different such as Western Arabic, Urdu or Persian, the student will be required to translate the document. The figures can be in any currency and an English speaker should be able to see who owns the account and the amount available. The Immigration Officer can also convert this amount into Euro if they wish to do so.

All international students studying in Ireland can receive public health services for the testing and treatment of the Covid-19 virus. These services are being provided free of charge. For further information on what to do if you test positive for COVID-19, please review the information provided by the Health Service Executive (HSE).

If you don't obtain your second vaccine dose before you leave home, you will need to register with the Irish national Covid-19 vaccination programme on arrival in Ireland to secure your second dose. Please make sure you have documentation outlining details of your first dose. To register with our national Covid-19 vaccination programme:

  • If you have a PPS number, you can use the online registration portal to book your vaccination.
  • If you don't hold a PPS number, you will need to use the telephone registration helpline to register for your vaccination: 1850241850 from Monday-Sunday, 8am-8pm or attend a walk-in clinic when available.
  • You will need to be residing here in Ireland in order to book a vaccination appointment, and the health service will not permit you to book an appointment in advance, before your arrival here. You will be required to bring photo identification and proof of address with you when attending your appointment.

Starting my Studies in UCD in January 2022

Term dates for 2021/22 are listed on the UCD website.

UCD Global will be running a series of social and cultural events for international students who are commencing their studies at UCD in January 2022 from 10  January 2022. These events will be listed on the UCD Global website and social media pages.

​​In accordance with the Irish Government’s plan for a safe return to on-campus activity for universities in September 2021, we are planning a safe return to on-campus teaching, learning and assessment. We also plan to provide our students with a holistic campus experience that includes safe participation in extracurricular activities, society events and sports. The University will comply with public health requirements and will make necessary adjustments if Government advice changes. The following activities and facilities are planned on-campus in September in line with national public health advice and guidance:

 

  • Lectures
  • Laboratory teaching
  • Classroom based teaching
  • Tutorials
  • Workshops
  • Field trips (assessed on a case-by-case basis)
  • Libraries (with increased hours and capacity)
  • Study spaces (beyond those in our libraries)

 

The UCD Sports Centre, clubs and societies, and creche will also operate in accordance with public health advice and guidance. On-campus cafes, restaurants and bars currently require a valid COVID vaccine certificate for indoor hospitality. As members of the UCD Community, we ask all our students to play their part by taking the COVID-19 vaccine unless they have been advised on medical grounds not to. Students will be obliged to wear face masks for class, and we ask that they also wear face masks indoors on campus until such time as the Government relaxes that requirement. We have introduced additional hygiene and cleaning services. Extra staff will be on the ground to ensure public spaces do not become congested. Ventilation has been improved and is monitored closely. Classes will be reduced to 45 minutes to facilitate circulation and set up for lecture capture. We will do all in our power to ensure that the campus is safe as well as welcoming. As students register to their modules they will be informed of their timetable. However, if Government advice requires the University to alter our plans, it may mean changes in how students prepare for class, or in the dates and locations of lectures. Students are asked to read all university emails to keep them abreast of any updates. We will make appropriate provisions for vulnerable students who have been advised against attending campus, and any student falling into this category should make contact with their School or College Office so that the relevant people are aware of their needs.



 

If you are unable to travel to Ireland to commence your course, on time, in line with the academic term dates for 2021/22, please contact the UCD Admissions team supporting your application (UCD Global or School office) to enquire about a late start date, outlining the reasons for your request and providing an indication of your expected arrival date.

There are many ways that you can connect with UCD prior to arrival, some of which are listed below:

Many UCD academics are undertaking world-leading research on public health and our pandemic response protocols are founded on the latest science and expertise.

We have taken care to make our campus safe, putting appropriate social distancing and new cleaning measures in place. You can find more information on the UCD SIRC website.  

In addition, UCD alongside other Irish higher education institutions represented by the Irish Universities Association (IUA) and the Technological Higher Education Association (THEA) and RCSI University of Medicine and Health Sciences, have joined together to announce their plans for a safe return to campuses this September with maximum on-site presence. Please visit the Irish Universities Association website for more information.

Ireland's vaccination programme has been moving from strength to strength For up-to-date vaccination statistics, you can find out more information via this website.

 

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