Thesis Submission Extensions

Including COVID-19 extensions and HEA Funding

COVID-19 related Thesis Extensions

Background

Due to the COVID-19 pandemic, UCD has been offering students who are due to submit their thesis the option to request a one-time, one trimester no-fee thesis extension. For additional information for students seeking extensions between September 2021 and January 2022, please see the information below.

Additional information, for graduate resesarch students, can also be found at COVID-19 FAQ for Graduate Research Students or in the research student hub on the Graduate Studies website.

 

Eligibility & Applications

There are several scenarios under which students may wish to apply for extensions and/or funding. Please see advice below for graduate research students, originally planning to submit in September 2021. 

  • Please contact your supervisor in the first instance to discuss your funding request
  • Confirm your eligibility: 
    • Are you currently registered as a full-time research student in UCD
    • Can you confirm that you have not previously received a stipend payment under this programme or a COVID extensions scheme run by a funder
    • Can you confirm that funding has not already been secured to cover the cost of the proposed extension
    • Can you confirm that your PhD/Masters is not fully funded by industry
    • If your PhD/Masters is co-funded by industry, is industry co-funding (cash or in-kind) confirmed for the duration of the proposed extension

If you meet the above criteria you may be eligible for HEA funding.

If you wish to make an application you should complete the following steps:

  1. Ensure you meet the eligibility criteria above
  2. Follow the steps outlined on the call website to complete the online application via SISWeb and submit to your supervisor for approval.
  3. Please submit your application via SISWeb by 18 June 2021
  4. Your Principal Supervisor and your Head of School will review and submit the application to the review panel. You can monitor the progress of your application via SISWeb.

All applications will require you to describe the circumstances requiring funding in sufficent detail for the panel to evaluate your application:

  • Please  describe how and for how long your research has been impeded 
  • What percentage of your research you have been able to complete during the COVID-19 pandemic
  • How you will amend or pivot your activities, in order to meet the deadline.  

We encourage you, where possible, to submit your thesis by the 7th of May 2021 deadline, if that is the date you are due to submit.

Where you are unable to meet the submission deadline due to COVID-19 associated disruptions, you will be supported with a single trimester extension to complete your thesis for submission by 7th January 2021.  This extension is a no-fee cost extension to support graduate research students delayed due to COVID-19 without the financial burden of fees. Please note that this support is only available to students who have not already received a one-trimester no-cost fee extension due to COVID-19 related circumstances. 

If you require this extension:

  1. Please contact your supervisor in the first instance
  2. Confirm your eligibility: 
    • Are you currently registered as a research student in UCD
    • Can you confirm that you have not previously received a COVID-related thesis extension
  3. Please complete your application and submit to your School using the appropriate form: Covid-19_Extension Form (June 21)
  4. In keeping with normal governance, the request will then be submitted by the School to the relevant governing board for approval.

Please be assured, where an additional trimester is required, which exceeds the registration period permitted under the Academic Regulations 7.9,  7.10 or 9.10, this extension of one trimester to the registration period will be approved due to the exceptional circumstances due to COVID-19.

All applications will require you to describe the circumstances requiring an extension:

  • Outline the specific factors of how COVID-19 has impeded your ability to meet the submission deadline (medical, personal or academic circumstances)
  • Please also describe how long your research has been impeded 
  • What percentage of your research you have been able to complete during the COVID-19 pandemic
  • How you would amend or pivot your activities during the extension period, in order to meet the new deadline

At present, as is normal practice, any requests for an extension can be made on an individual basis to your School on this application form, whether you are a full-time or part-time student: Thesis extension form (extenuating circumstances). In keeping with normal governance, the request will then be submitted by the School to the relevant governing board for approval.

It is important to keep a record of your change of circumstances, especially any documentation to evidence how extenuating circumstances have impeded your progress, such as no access to a laboratory, recruitment and data collection from participants paused, essential archival material normally accessed in a library. These requests should be accompanied by a letter from your Principal Supervisor confirming the impact upon your research and the ability to complete within the timeframe sought. 

During current lockdown measures and if your circumstances are medical, a letter from a supervisor or appropriate senior academic may still be sufficient if it provides the detail mentioned above.

Questions

If your query is related to funded extensions for research disrupted by Covid-19, please click on the relevant link below:

Funded extensions for research disrupted by Covid-19

 

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