Due to the COVID-19 pandemic, UCD has been offering students who are due to submit their thesis the option to request a one-time, one trimester no-fee thesis extension. Please note that round 4 of the HEA scheme for no fee extensions from 3rd September 2021 to 7th January 2022, and associated funding, is now open with details of timelines on the UCD Research website. For additional information for students seeking extensions between September 2021 and January 2022, please see the information below.
Additional information, for graduate resesarch students, can also be found at COVID-19 FAQ for Graduate Research Students or in the research student hub on the Graduate Studies website.
There are several scenarios under which students may wish to apply for extensions and/or funding. Please see advice below for graduate research students, originally planning to submit in September 2021.
If you meet the above criteria you may be eligible for HEA funding.
If you wish to make an application you should complete the following steps:
All applications will require you to describe the circumstances requiring funding in sufficent detail for the panel to evaluate your application:
We encourage you, where possible, to submit your thesis by the 7th of May 2021 deadline, if that is the date you are due to submit.
Where you are unable to meet the submission deadline due to COVID-19 associated disruptions, you will be supported with a single trimester extension to complete your thesis for submission by 7th January 2021. This extension is a no-fee cost extension to support graduate research students delayed due to COVID-19 without the financial burden of fees. Please note that this support is only available to students who have not already received a one-trimester no-cost fee extension due to COVID-19 related circumstances.
If you require this extension:
Please be assured, where an additional trimester is required, which exceeds the registration period permitted under the Academic Regulations 7.9, 7.10 or 9.10, this extension of one trimester to the registration period will be approved due to the exceptional circumstances due to COVID-19.
All applications will require you to describe the circumstances requiring an extension:
At present, as is normal practice, any requests for an extension can be made on an individual basis to your School on this application form, whether you are a full-time or part-time student: Thesis extension form (extenuating circumstances). In keeping with normal governance, the request will then be submitted by the School to the relevant governing board for approval.
It is important to keep a record of your change of circumstances, especially any documentation to evidence how extenuating circumstances have impeded your progress, such as no access to a laboratory, recruitment and data collection from participants paused, essential archival material normally accessed in a library. These requests should be accompanied by a letter from your Principal Supervisor confirming the impact upon your research and the ability to complete within the timeframe sought.
During current lockdown measures and if your circumstances are medical, a letter from a supervisor or appropriate senior academic may still be sufficient if it provides the detail mentioned above.
A useful summary of guidance and policies on research degree programmes at UCD