Page updated 3 May 2022

The title of 'Emeritus' may be conferred on or after retirement in recognition of meritorious service to the University. Learn how the title is conferred, the difference between Emeritus status and other titles and the roles / responsibilities of the various parties involved in the process.

Conferment of Emeritus Titles (Statute 25)

Statute 25 states that “the Governing Authority, on the recommendation of the Academic Council, may confer the title of “Emeritus” upon any Full Professor, Professor, Associate Professor, Assistant Professor (or Lecturer) on or after retirement, in recognition of meritorious services to the University. The title of “Emeritus” shall be held only if the person concerned does not hold another office of a similar character. An Emeritus appointee shall not be entitled to membership of the Academic Council.(Chapter 9, Section 16).

At its meeting of 12 December 2019, Governing Authority delegated approval of Emeritus to Academic Council.

Learn more about Statute 25 in the Governance Document Library.

When is the title conferred?

In UCD, the title Emeritus Full Professor, Professor, Associate Professor or Assistant Professor (or Lecturer), is conferred on retirement from UCD by the Academic Council. The awarding of the specific title is dependent on the grade held at retirement.

UCD Pensions provide lists of retired faculty directly to University Secretariat who then seek approval from the Academic Council. See below for a detailed outline of the process. Currently there is no requirement to nominate/be nominated although there are cases where a Head of School or College Principal makes a nomination to the Registrar.

Conditions & Titles

Before a Full Professor/Professor/Associate Professor/AssistantProfessor (or Lecturer) can be conferred with the Emeritus title, they must be retired and can no longer be working in any capacity in UCD.

Position at retirementEmeritus title
Full Professor Emeritus Full Professor
Professor Emeritus Professor
Associate Professor Emeritus Associate Professor
Assistant Professor (Lecturer) Emeritus Assistant Professor (Lecturer)

 The conferral process in full

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  • Faculty member retires
  • UCD Pensions provides a list of retired faculty to Univesity Secretariat detailing:
    • Position Held (i.e.) Full Professor/ Professor/ Assoc Professor/ Assistant
      Professor (or Lecturer)
    • Date of Retirement
    • School
    • Confirmation on whether there is a post-retirement contract in place, at that point
      in time
  • University Secretariat submits the recommendation to the relevant Academic Council meeting for approval, noting the retirement date. Details of Academic Council meeting dates can be found on the Academic Council webpage.
  • When approved by Academic Council, correspondence will issue from the Registrar to the retiree to confirm the decision.

Gaps between Academic Council meetings

Because there is a gap of months between Academic Council meetings, a Register that tracks upcoming retirements is maintained and updated by University Secretariat. In order to ensure that there has been no change to the post retirement contract i.e. it has ended prior to the intended date or a contract has been issued since the original notification, University Secretariat will contact the relevant Head of School two weeks in advance of circulating Academic Council papers to ensure that the proposed faculty member is/will not be working there on the date of conferment.

It is important to note that although there may be a gap beween Acacemic Council meetings, until it has been approved by the Academic Council, the title has not been conferred.

Emeritus v. Research & Teaching Active

Research and teaching-active retired faculty are a valuable resource for the University with a wide range of skills, knowledge and contacts that we wish to see encouraged and recognised. Active retired faculty can play a role on the national and international stage, greatly enhancing the reputation of the University through activities such as research and publication, mentoring and coaching (faculty & students), networking and advocating, and guest lecturing and tutoring.

While Emeritus and Research & Teaching active appear similar, each with it's own set up process.

Being set up as research & teaching active faculty does not automatically grant Emeritus status. As noted on this page, the conferral of Emeritus status is processed via the Academic Council and not on completion of a research and teaching active set up form.

The HOS should indicate that they have confirmed the award with University Secretariat on the Research & teaching active retired faculty application form - August 2020.  If the HOS indicates they have confirmed the award with University Secretariat and signs the form then it will be processed by HR.

Frequently Asked Questions

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No. The title is conferred following a meeting of the Academic Council. There may be a gap of months between your retirement date and the next Academic Council meeting. Once the title has been conferred you will receive correspondence from the Registrar confirming it.

No. Awardees must be retired and can no longer be working in any paid capacity in UCD.

Emeritus awardees may still operate in roles under the Research & Teaching-Active Retired Faculty policy as these roles are voluntary and unpaid.

There may be a gap between your reirement date and the next Academic Council (AC) meeting.


Until the AC have met and conferred the title, the directory cannot be updated.

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