Team Drives provide shared spaces in Google Drive where teams can create and store files. They have their own section within the Google Drive interface. Individuals can be a member of multiple Team Drives. Each is shown in the Team Drives section.
Every Team Drive can have different members and permissions. Files and folders stored in a Team Drive are displayed just like those in the rest of Google Drive. New files can be created or uploaded straight into a Team Drive and existing files can be moved into it.
How does Team Drive differ to shared folders and files within My Drive?
Files and folders that are stored in the My Drive section of Google Drive, are owned by the account that created them. If the account holder ever leaves UCD, their account will be disabled and then after some time, deleted from the system. At this point all files and folders within the account's My Drive (including files shared with others) will be permanently delete from Google Drive. With files and folder stored in Team Drives however, this does not happen. The feature is similar to existing shared folders in Google Drive but, unlike traditional Google Drive shared folders, files and folders in a Team Drive are not owned by an individual user. Instead, they are owned by the team itself. This removes the potential for data being lost if an account is deleted.
- Open Google Drive.
- Select Team Drives.
- You can view any Team Drives you've been added to here.
- Click New to create a new Team Drive.
Who owns the documents in the Team Drive?
The documents are owned by UCD.
Can individual documents be shared with people who are not members of the team?
Can somebody outside of the UCD.IE domain be a team member?
Yes, you will be warned when adding somebody outside of the UCD.IE domain.