Web Publishing  

Content Management System

Our Content Management System (CMS) facilitates users to easily create, manage and publish content to websites through a set of user-friendly browser based publishing tools. Information on CMS features and contact information can be found here.

Publishing Web Pages

If you wish to provide information on the official UCD web site you need to fill out one of the forms below. The Web account regulations or Acceptable Usage Policy should be read by anyone intending to become information providers on the UCD web site. 

Please complete and submit the appropriate form below:

 

Open All

Please note : If you cannot see a login box for this form, you must first log into UCD Connect mail in a separate browser tab.  Go to UCD Connect and click on the Mail icon.  Once logged in, return to and refresh this page and you will see the booking form.

Please note : If you cannot see a login box for this form, you must first log into UCD Connect mail in a separate browser tab.  Go to UCD Connect and click on the Mail icon.  Once logged in, return to and refresh this page and you will see the booking form.

Frequently Asked Questions:

What are the first steps for adopting the Content Management System?
What are the benefits of using the CMS?
How do I get staff members trained?
Are there any costs involved?

Using the Content Management System (CMS)

How do I add a new page to the website?
How do I make a page look the way I want it to? 
How do I change the order of items on the screen? 
How do I resize images that are too big/small/wide/long?
How do I fix an image if it's not appearing correctly?
How to Add Facebook/LinkedIn logos on a site
How do I add Google Analytics to a site?
Where can I get further information? 

 

What are the first steps for adopting the Content Management System?
Before moving to the CMS, web site owners must carefully plan the layout and structure of their websites and be commited to investing time and energy into the creation of a vibrant website. It will be a prerequisite that a Content Manager/Coordinator be appointed to work with IT Services on any website integration project. This person should remain in place to manage the website on a part-time basis. 

To apply for a new template site please fill out the Web Account Registration Form on this page: http://www.ucd.ie/itservices/ourservices/emailcalendarcollaboration/webpublishing/ (UCD Internet Application Form)

 

What are the benefits of using the CMS? 
Whilst many benefits come with the CMS it is worth noting that the CMS is not a “cure ” for all web publishing problems. There is still a requirement for appointed website owners to carefully plan the layout and structure of their websites and to invest the necessary time and energy into the creation of a vibrant website. The website content manager will work with IT Services on any website integration project and should remain in place to manage the website on a part–time basis. Full training will be provided.

 

How do I get staff members trained? 
Click here to book a training place. 

 

Are there any costs involved?
The CMS is free to all members of the University.  

 

How do I add a new page to the website?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title where the new page will belong
  2. Click on the arrow on the blue button on the right of the section
  3. Select Create Section
  4. Add in the title for the new page
    • Note include content type i.e. (Main Content)| New Page Title) in name for future reference purposes
  5. Save changes
  6. Video helpfile

 

How do I make a page look the way I want it to?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title
  2. Select Page Layout tab
  3. Display All Records (note this may take a while to load as there are so many types)
  4. Select the ucd.ie/Microsites pane (or the Intranet pane if amending an Intranet site).
  5. Select the correct page layout in the Inherited column (the middle column on the page)
  6. Refer to below document for specific details on page layouts: https://www.ucd.ie/itservices/t4media/College%20and%20Schools%20Sites%20Manual.pdf

 

How do I change the order of items on the screen?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title
  2. Select the Content tab
  3. Click on the small cross to the left of the title on the record you want to move and drag it to the correct position in the list
  4. There is no Save function – click on the Blue Button to Preview and repeat steps 1-3 above until the content list is correct. 

 

How do I resize images that are too big/small/wide/long?

Use GIMP: (https://www.gimp.org/)

  1. From the menu bar click "File" then "New..."
  2. Set the width and height of your image size and click Ok
  3. From the menu bar click "File" then "Open as Layers..."How do I change the order of items on the screen?
  4. Select your image from where you have stored it and click "open".
  5. From the menu bar click "Layer" then "Scale Layer..."
  6. Depending on the shape of your image you will need to change the width or the height to match the width/height of your desired image size.
  7. Hopefully you should have an image that fills the whole canvass size that we have opened.
  8. You can move the image around using the move tool to get the best fit. 
  9. When you're happy, from the menu bar click "File" then "Export As..."
  10. Select where you want to save the exported image and "Export"

 

How do I fix an image if it's not appearing correctly?  

Rename The Image (No Spaces In The Name), Check The Media type In The Media Library

 Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password  

  1. Click Content /Media Library screen
  2. Click the plus to the left of Categorised
  3. Click the plus to the left of ucd.ie
  4. Click on the directory where the images are saved
  5. Click Add Media
  6. Upload a new image (Note – this image must have A_Name_With_No_Spaces)
  7. Save it as Media type – Image (for template sites)
  8. Save it as Media type– Media Path (for non-template sites)
  9. Add the image as Content
  10. Save, Preview, Save and Approve when you’re happy that the image is displaying correctly

 

How to Add Facebook/LinkedIn logos on a Site

  1. Contact the Web Team (ithelpdesk@ucd.ie
  2. Include the username and details of the account (i.e. Facebook, LinkedIn etc.)
  3. Note DO NOT include the password in the email – the Web Team will contact you separately for it
  4. The Web team will advise when the site has been updated

How do I add Google Analytics to a site?  

  1. Please email ithelpdesk@ucd.ie to advise you wish to add Google Analytics to your site 
  2. Please include a link to the site so the GA code gets added to the correct site 
  3. The Web Support team will be in touch with the relevant details as soon as the set-up is completed.  

 

Where can I get further information?

If your queries aren't answered in any of the above links please contact us by emailing ithelpdesk@ucd.ie.  Include 'FAO Web Team' in the subject line.