UCD Content Management System

After an extensive EU Tender Procedure, UCD selected Terminalfour as its Enterprise Content Management System (CMS). Terminalfour is the CMS of choice in hundreds of Higher Education Institutes and have set-up in excess of 12,000 websites across over 180 higher education clients worldwide.  Current clients include University of Manchester and University College Cork,  Terminalfour client lists and client testimonials are available on the Terminalfour website.

Terminalfour, CMS  facilitates users to easily create, manage and publish content to websites through a set of user-friendly browser based publishing tools. UCD content providers don't require expertise in html or web authoring applications such as Dreamweaver or Frontpage.

Accessible Content Resources and Training

Please visit the UCD ALL Website for furtther information on Accessible Content and Training.

 

Terminalfour 8.0 Upgrade

Terminalfour 8.0 is a new more user-friendly version of CMS. CMS enable authors to reuse and share content across a number of publishing channels including standard websites and our intranet environment. 

Key Features

  • Easy Integration of the new UCD Website templates - All the hard work is done if you wish to adopt the UCD website designs. The standard templates and designs are already integrated into CMS. For further information please visit our UCD Website Redesign Project webpage.
  • User-friendly browser based authoring and administrative Interfaces - Terminalfour Direct Edit
  • Delegated Authoring Model for non-technical users
  • Integration with UCD Intranet Environment
  • Auto – integration and publication of module information
  • Compliance with Accessibility Standards - Terminalfour Accessibility Summary
  • Management of Bilingual content
  • RSS FeedsWorkflows and Quality Assurance Procedures
  • “Friendly” URL’s and Search Engine Support
  • Hyperlink Management

Direct Edit

 

Media Library

Open All

Contact Us

For support and queries regarding any features of the CMS you can contact the CMS Support Team at ithelpdesk@ucd.ie Alternatively you can login to the system and go to Help/Extranet for access to the latest documentation and user guides.

What are the benefits of a Content Management System?

Easy Integration of the new UCD Website templates

We have done all the hard work if you wish to adopt the new UCD website designs. The standard templates and designs are already integrated into CMS. Please visit our UCD Website Redesign Project webpage.

User – friendly Browser based publishing tools - Terminalfour Direct Edit

Updating content through the Content Management System is as easy as using a word-processing application. Users do not need any technical skills or knowledge of any third party software such as Dreamweaver.

 

Remove Publishing Bottle-necks

Currently for most websites content needs to be published centrally by one or two Web Masters. The CMS will facilitate a delegated publishing model with built in workflows and quality assurance procedures.

 

Compliance with obligations under Disability Legislation  - Terminalfour Accessibility Summary

Under the Disability Act 2005 we have obligations to visitors to our websites with, for example, a visual impairment. The CMS will help ensure a positive user experience for all visitors to our website.

 

Improved standards of published content

Ensures only relevant and up-to-date content is published through quality assured workflow procedures.

 

Facilitate Search Engine Optimisation

Along with our Google Search Engine the CMS will facilitate search engine optimisation to increase website traffic.

 

Publication of multi-lingual web content

The CMS will assist the publication of sections of websites or whole websites in either bilingual or multilingual format, a key component to cater for increasing numbers of international visitors to our website.

 

Frequently Asked Questions:

What are the first steps for adopting the Content Management System?
What are the benefits of using the CMS?
How do I get staff members trained?
Are there any costs involved?

Using the Content Management System (CMS)

How do I add a new page to the website?
How do I make a page look the way I want it to? 
How do I change the order of items on the screen? 
How do I resize images that are too big/small/wide/long?
How do I fix an image if it's not appearing correctly?
How to Add Facebook/LinkedIn logos on a site
How do I add Google Analytics to a site?
How do I add Section/Content links?
Where can I get further information? 
Click here to view Video Help files and User Manuals 

 

What are the first steps for adopting the Content Management System?
Before moving to the CMS, web site owners must carefully plan the layout and structure of their websites and be commited to investing time and energy into the creation of a vibrant website. It will be a prerequisite that a Content Manager/Coordinator be appointed to work with IT Services on any website integration project. This person should remain in place to manage the website on a part-time basis. 

To apply for a new template site please fill out the Web Account Registration Form on this page: http://www.ucd.ie/itservices/ourservices/emailcalendarcollaboration/webpublishing/ (UCD Internet Application Form)

 

What are the benefits of using the CMS? 
Whilst many benefits come with the CMS it is worth noting that the CMS is not a “cure ” for all web publishing problems. There is still a requirement for appointed website owners to carefully plan the layout and structure of their websites and to invest the necessary time and energy into the creation of a vibrant website. The website content manager will work with IT Services on any website integration project and should remain in place to manage the website on a part–time basis. Full training will be provided.

 

How do I get staff members trained? 
Click here to book a training place. 

 

Are there any costs involved?
The CMS is free to all members of the University.  

 

How do I add a new page to the website?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title where the new page will belong
  2. Click on the arrow on the blue button on the right of the section
  3. Select Create Section
  4. Add in the title for the new page
    • Note include content type i.e. (Main Content)| New Page Title) in name for future reference purposes
  5. Save changes
  6. Video helpfile

 

How do I make a page look the way I want it to?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title
  2. Select Page Layout tab
  3. Display All Records (note this may take a while to load as there are so many types)
  4. Select the ucd.ie/Microsites pane (or the Intranet pane if amending an Intranet site).
  5. Select the correct page layout in the Inherited column (the middle column on the page)
  6. Refer to below document for specific details on page layouts: https://www.ucd.ie/itservices/t4media/College%20and%20Schools%20Sites%20Manual.pdf

 

How do I change the order of items on the screen?

Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password   

  1. Click on the Section title
  2. Select the Content tab
  3. Click on the small cross to the left of the title on the record you want to move and drag it to the correct position in the list
  4. There is no Save function – click on the Blue Button to Preview and repeat steps 1-3 above until the content list is correct. 

 

How do I resize images that are too big/small/wide/long?

Use GIMP: (https://www.gimp.org/)

  1. From the menu bar click "File" then "New..."
  2. Set the width and height of your image size and click Ok
  3. From the menu bar click "File" then "Open as Layers..."How do I change the order of items on the screen?
  4. Select your image from where you have stored it and click "open".
  5. From the menu bar click "Layer" then "Scale Layer..."
  6. Depending on the shape of your image you will need to change the width or the height to match the width/height of your desired image size.
  7. Hopefully you should have an image that fills the whole canvass size that we have opened.
  8. You can move the image around using the move tool to get the best fit. 
  9. When you're happy, from the menu bar click "File" then "Export As..."
  10. Select where you want to save the exported image and "Export"

 

How do I fix an image if it's not appearing correctly?  

Rename The Image (No Spaces In The Name), Check The Media type In The Media Library

 Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password  

  1. Click Content /Media Library screen
  2. Click the plus to the left of Categorised
  3. Click the plus to the left of ucd.ie
  4. Click on the directory where the images are saved
  5. Click Add Media
  6. Upload a new image (Note – this image must have A_Name_With_No_Spaces)
  7. Save it as Media type – Image (for template sites)
  8. Save it as Media type– Media Path (for non-template sites)
  9. Add the image as Content
  10. Save, Preview, Save and Approve when you’re happy that the image is displaying correctly

 

How to Add Facebook/LinkedIn logos on a Site

  1. Contact the Web Team (ithelpdesk@ucd.ie
  2. Include the username and details of the account (i.e. Facebook, LinkedIn etc.)
  3. Note DO NOT include the password in the email – the Web Team will contact you separately for it
  4. The Web team will advise when the site has been updated

How do I add Google Analytics to a site?  

Contact Google https://support.google.com/analytics/answer/1008015?hl=en

  1. Follow the instructions on the link above.
  2. Ensure that you use a ‘generic’ email address (i.e. not a personal one, suggestions are ‘school.name@ucd.ie’)
  3. Google will send a ‘snippet’ of code to the email address used to set up the GA account
  4. Forward this to ithelpdesk@ucd.ie - marked 'For the attention of the Web team'
  5. We will add the code to the site and advise when complete
  6. Within 24 - 48 hours data will be visible on the Analytics dashboard

 

How do I add Section/Content links? 

 Log into CMS (T4) https://cms.ucd.ie/sm/login.jsp using your Connect Username and password

  1. Go to the section that you will be linking TO 
  2. If you do not know where it is located take note - the path is listed above the section in the CMS .  (There has been a recent update of the CMS to better reflect the site classifications*).  Or use the mouse to 'hover' over the section title to display the path.  
  3. Go to the content where you will be linking FROM Add in the text (if you are linking from text), highlight it,
  4. Select the Insert Section link from the Insert icon on the tool bar (fourth from the right on the tool bar)
  5. The screen will display all the sections for you to choose from
  6. Click on the plus to the right of the relevant section
  7. Browse to the correct site/section
  8. Click on it to select it
  9. The screen will return to where you were editing the content
  10. Click Save Changes to return to the Content Screen
  11. Click the arrow on the right of the Actions button to the right of the correct content
  12. Preview, Ucd.ie to view the changes
  13. When satisfied that all the changes are appropriate
  14. Return to the Content tab, go to the correct piece of content
  15. Click Save and Approve
  16. The changes will publish out to the live site within an hour

*NOTE:
Template sites will be in the Live-Standard Layout section
          Sites developed externally will be in the Live-Non Standard Layout
          ‘Old’ template sites are in the Live- Pre-2015 UCD Layout

For users working on new sites, these will sit under one of:
          In Development - Standard Layout
          In Development - Non-standard Layout  

 

Where can I get further information?

If your queries aren't answered in any of the above links please contact us by emailing ithelpdesk@ucd.ie.  Include 'FAO Web Team' in the subject line.

 

 Video files and User manuals: 

Please cick on this  to view video help-files on using the CMS.  

The following list includes some User Guides: