Do you have a personal backup plan?




These days, our digital devices contain vast amounts of data. While convenient, storing all this information on one device is risky.‌ You could fall victim to viruses, ransomware, spyware or lose your device. Make backups of your files regularly and follow the tips below:

Here are some backup tips to make your data safe and secure:

  • Before you backup it's important that you categorise your data according to appropriate needs for protection, handling and compliance with regulatory requirements.  Find out more here.
  • The ideal backup strategy will typically include both an online backup cloud service (e.g., Google Drive, OneDrive, H:Drive) and an offline backup device (e.g., external hard drives, USB flash drives) to ensure your data is secure no matter what happens to your mobile device or computer.
  • Your critical data should never reside in a single place. Make sure your backups are stored in separate locations. For example, you could keep your External Drive backup locked in your office at work and your USB Flash Drive backup in a safe and secure place at home.
  • Ensure that all devices that store confidential and personal information including laptops, external storage drives, USB keys, etc. are encypted and protected.
  • When using online cloud backups make sure you use a strong and secure password and log out of the service when not using it.
  • Routinely test your backup solution to ensure you can recover your data in the event that you do actually need to restore from a backup.
  • Ideally, important files should be backed up at minimum once a week, or every day, depending on how critical they are to you.

Always follow the 3-2-1 rule:

  • Have at least three copies of your data.
  • Store the copies on two different media (Physical and in the Cloud).
  • Keep one backup in a different location.

Backup utilities

Here are links to backup utilities in popular operating systems: