International Students - COVID-19 FAQs

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Restricting your movements means avoiding contact with other people and social situations as much as possible. For more information on guidelines regarding how to conduct yourself while on campus please check the HSE - Guidelines to COVID-19, found here.

In addition to this it is essential that you follow social distancing within your apartment for the first 14 nights after arrival (or additional days if one of your flat mates arrives after you. This includes the use of face masks in the social and shared spaces of your apartment. Guidance will be made available to you on or prior to arrival on how to manage this whilst sharing your kitchen, or where your apartment has shared bathroom facilities.

Please note all students arriving to UCD from abroad will be required to restrict their movements for 14 days on arrival this includes students arriving from an EU Traffic Lights listed green region country.

Once you and your roommates have completed your 14-day movement restriction period, you can live in your apartment as normal.

For Autumn & Spring Trimester Students
Thurs 10/9/20 - Mon 17/5/21 (35 weeks 4 days)

For Autumn Trimester only students
Thurs 10/9/20 - Sat 24/12/20 (15 weeks)

For Spring Trimester only  students
Mon 11/1/21 - Mon 17/5/21 (18 week)f

Please note for international students, Autumn semester check in will be available from 20/08/20 to enable for 14 days restricted movement as required by the Irish Government.

Furthermore, check in for Spring semester for international students will be available from 04/01/21 to enable for 14 days restricted movement as required by the Irish Government.  

Information for returning students arriving from abroad will be released shortly. Returning students should read CAO/Returning Students information

At present, during the initial period of reopening of the campus as students arrive back from across the world with differing needs, no guests are permitted in any apartments across campus accommodation. This is to ensure the comfort safety and security of all our incoming residents as they arrive into their new homes and meet their new flatmates.

Only registered residents can be in their allocated apartments. Meeting friends and socialising outside of your apartment pod should currently be outdoors or in other designated university social spaces in line with government guidelines. Please ensure to follow the direction of UCD personnel at all times. Residents are not able to visit other residences at this time. Gatherings and the overnight guest policy are currently suspended.

The University is continuously monitoring public health advice and will issue an update to residents when and if there is a change to the guest policy.

Yes each apartment will have a number of kitchen utensils provided for students use. These items will be left in the kitchen area of each apartment. 
 
Each student will be able to access to 1 bowl, 1 small plate, 1 dinner plate, 1 fork, 1 knife, 1 dinner spoon, 1 teaspoon, 1 glass, 1 mug, 1 tea towel, 1 cleaning sponge.
 
Each restricted movement apartment will hold the below for the communal use of residents: 
 
2 frying pans, 2 Small pots, 2 large pots, 2 kitchen knives, 2 wooden spoons, 2 fish slicers, 1 can opener. 

Yes each student required to self isolate will be provided with 1 set of bed linen and 1 large towel and 1 hand towel. These items will be left in the apartments for students on arrival.

It is very important that you provide UCD residences with your arrival in UCD after you book your flight  so we can facilitate a potentially required period of restricted movement. You can enter your arrival dates in your UCD 'My UCD Residences Applications' menu AFTER you have secured your room with a €400 booking deposit. Please click here for instructions on how to enter your accommodation preferences and possible arrival time after you have secured your room. Please note, if you have not  yet booked a flight and do not know your planned arrival date you can enter this information at a later date. It is vital that you enter your proposed arrival date before you depart for Ireland/UCD. 

There are hand sanitizers at the entrance to each building and in social spaces, laundries, and offices across the accommodation. The common areas are cleaned daily with reference to touch points such as door handles and bannisters. Within the apartments, the shared spaces (living room, kitchen etc) are the responsibility of each student. Hygiene checks will be carried out in residences if any issue should arise.

UCD Residences team have set aside a number of restricted movement rooms across the campus accommodation for any student who may require restricted movement during their stay in UCD Residences.

Social distancing protocols are in place at the Front of House reception area and will be applied during the check-in process.

Each resident across campus accommodation is advised to follow the social distancing protocols set by the Irish Government. It is each student's responsibility to follow the guidelines in place. Where residents are concerned that someone is not adhering to the guidelines, they should alert Front of House staff or their Residential Assistant (RA).

Socializing is an important aspect of living in Residences and it will be informed by current HSE directions. At the moment, for example, no overnight guests are permitted and social spaces, games rooms and gyms within the residences remain closed.  We aim however to have a programme of Res-life activities in place during the trimester which will be supported by the same number of Residential Assistants as before.

The Residence currently has beds set aside to deal with potential positive Covid-9 cases in catered accommodation. Where a Covid 19 positive case arises University supports, such as Health and Counselling, will be provided and HSE guidelines will be adhered to.

For all International students coming to UCD Residences from abroad there may be a requirement for a 14 day period of restricted movement based on the EU traffic light system and the designations assigned to the country of departure. Under the EU traffic lights system the Irish Government and Irish Health Authorities require anyone coming into Ireland from an  orange, red  or grey region to restrict their movement for 14 days. However, this is under regular review and so all students coming from an international location to live on campus should assume a 14 day restricted movement period might be a requirement at their time of arrival.

International students travelling from outside of Ireland will be able to move in to UCD Residences at any point from Monday 4th of January 2021. Accommodation fees are applicable from 11th of January so there is a week to facilitate any required period of restricted movement.  Where possible we encourage you to arrive as soon after the 4th of January as possible. This is so we can help support any required 14 days restricted movement period in advance of the start of the spring trimester license period, 11th January 2021, and the start of teaching, 18th January 2021.

There will be a process put in place for students who have booked accommodation to inform us of their confirmed arrival date and there will be a separate communication on this.

 

When you arrive on campus, you will be allocated a bedroom within a specific apartment in one of UCD’s residential villages based on your arrival date.  As a student requiring a period of restricted movement, your room will be assigned to you by the Residential Services team based on your confirmed arrival date. Should your travel get delayed this allocation may change. You will remain in your allocated room for the period of your stay in UCD. During the booking process you can opt for ensuite or shared bathroom accommodation which we will try to facilitate where available.  Choice of bathroom type will be allocated on a first arrive first serve basis.

International students who have booked accommodation on campus can arrive from the 4th of January 20201 but the accommodation fees will only be applicable  from 11th of January 2021. This will mean residents will be able to avail of a week at no charge to help facilitate any required period of restricted movement. 

Spring Trimester Check-in - From 4th January 20201

Spring Trimester Accommodation Fees - Applicable from the 11th January 2021.

If you are a student arriving from an international location and you wish to book  a temporary 14 night stay night in UCD on-campus residences, to facilitate restricted movement,  click here and follow the on-screen prompts. Please note this stay costs  €574 and is calculated at €41 per day. There is also a How to book a 14-day stay at UCD guide.

Once the accommodation licence period and charges commence on either the 17th or 24th of September (depending on student categories) normal fees for accommodation will apply.

 

A restricted movement period for arrivals after the September check-in dates may be available, subject to availability, once pre-arranged with the residences team. There will be a charge for any period after the September 2020 check-ins.


*For trimester two, 2020/2021, students can check in from the 4th of January 2021 but accommodation fees will be calculated from the 11th of  January 2021, which means for trimester 2 there is only 1 week where accommodation charges won't apply, unlike the previous trimester.

 

Food will not be provided by the University during the isolation period except where food is part of the overall residential package. 

Students will be able to cook for themselves in their apartments and access food and grocery delivery services from local supermarkets, including the on-campus Centra store. Information on restaurant delivery services will also be provided.

It is the aim that students will be able to process a food order before arrival and the delivery will be made to their apartment.

You are advised to bring your own toiletries, but some kitchenware and bed linen will be provided for those arriving for restricted movement between the 20th August and 9th September 2020, and for trimester 2 from 04/01/2021 - 11/01/2021.



UCD Residence does not provide masks, gloves or individual sanitizer to residents.

Rooms in UCD accommodation for international arrivals will be allocated based on the student’s arrival date and at random to ensure apartments can self-isolate together as a pod. An important part of living on campus accommodation is in making new friends and acquaintances, by allocating rooms at random this will allow each student the same positive college experience.

Residents who choose to travel during the license period (for example at Christmas break) will have to be aware of current travel advisories at the time, and that Government advice is being reviewed on an ongoing basis and may change during their trip.  

Should travel advice require one to restrict their movements upon returning from a trip during the license period a resident may be required to self-isolate off campus before returning to UCD Residences, though it may be possible to restrict movements within the apartment on the student's return.  This will be  dependent on advice at the time from the HSE and Irish Government

IMPORTANT - Due to the ongoing COVID-19 pandemic, the existing residences cancellation policy has been amended to reflect the impact of possible fluctuaing social distancing restrictions.

The amended cancellation policy is subject to continual review and any change will be reflected on this website and residents who have confirmed their booking will be informed.

Under the amended policy the following applies. 

If you have paid a booking deposit and cancel your booking without checking-in you will be refunded your deposit in full.

If you pay a booking deposit and your remaining residences fees, check-in and then choose to cancel you'll be eligible for a pro rata refund based on the day you cancel your booking, rather than being liable for the duration of the accommodation license period.So for example if a resident cancels their accommodation on the 1st of March, they could be refunded any unused accommodation payment up until the 2nd of March, and so will not be liable up until the 17th of May.

PLEASE NOTE, THE RESIDENCE FINANCE TEAM ARE THE FINAL ARBITERS OF ANY POTENTIAL ACCOMMODATION  REFUND. 

ALL POSSIBLE ACCOMMODATION REFUNDS ARE SUBJECT TO A SUCCESSFUL ROOM INVENTORY. 

 

Should You cancel your booking within 24 hours of making a booking You will be refunded your Deposit in full. Should You cancel your booking after 24 hours of booking but prior to the commencement of your Period of Residence You will be refunded your Deposit less an administrative charge of €50.

Should the refund policy be updated in the future residents who have confirmed their booking will be informed.

Please view the Cancellation Policy here.

Should You cancel your booking within 24 hours of making a booking You will be refunded your Deposit in full. Should You cancel your booking after 24 hours of booking but prior to the commencement of your Period of Residence You will be refunded your Deposit less an administrative charge of €50.

Should the refund policy be updated in the future residents who have confirmed their booking will be informed.

Please view the Cancellation Policy here.

Should You cancel your booking within 24 hours of making a booking You will be refunded your Deposit in full. Should You cancel your booking after 24 hours of booking but prior to the commencement of your Period of Residence You will be refunded your Deposit less an administrative charge of €50.

Should the refund policy be updated in the future residents who have confirmed their booking will be informed.

Please view the Cancellation Policy here.

No students arriving from international destinations will be grouped to their accommodation based on their arrival date, students will not need to move accommodation after the 14 days. 

Please note in a small number of cases students may be required to self-isolate in separate apartments designated for this purpose during the year, these students may be required to move accommodation after the isolation period. Residents will be informed of this in advance should this be required.

Your accommodation fee is due from the 11th January 2021. Should you develop symptoms related to covid-19 and be referred for a test you will be required to restrict your movements in your current apartment until you receive your test result. If you test positive for Covid-19 and the medical advice is that you need to self-isolate, UCD has set aside a number of apartments where this can be facilitated at no extra cost to your license fee already paid.

 

Due to current health advise transfers within campus accommodation this year will not be permitted. In extenuating circumstances UCD Residences may move students within residences at its discretion.